Amendment 0001 6973GH-23-R-00096.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 6

0001 05/08/2023

AAQ-730 FAC. & AVIATION SAFETY ACQ

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

OKLAHOMA CITY OK 73125

AAQ730-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

6973GH-23-R-00096

1 copies to the issuing office.

05/04/2023

(x)

The purpose of this amendment is to revise Section L.1 of the SIR to allow for a maximum of three (3) individuals to attend the May 16th 2023 Site Visit to represent an offerors proposal

FIRST: Section L.1 of the solicitation is hereby amended to allow a maximum of THREE (3) individuals to attend the May 16th 2023 Site Visit to represent an offerors proposal.

Section L.1 is changed as identified below:

From: Offerors are allowed to send a maximum of ONE individual to represent their proposal

(to include proposal teams, if applicable).

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Niamalika R. Glover

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 6

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

6973GH-23-R-00096/0001

To: Offerors are allowed to send a maximum of

THREE (3) individuals to represent their proposal

(to include proposal teams, if applicable).

SECOND: All other solicitation terms and conditions remain unchanged.

LIST OF CHANGES:

Section L - Instructions,Conditions, and Notices to Bidders was revised as follows.

Clause List was revised as follows.

L.1 Submission of Questions Prior to Proposal

Prospective offerors are required to attend a MANDATORY pre-proposal conference to be held at 9:30 a.m.

Central Time, Tuesday, May 16th, 2023 via site visit at the Mike Monroney Aeronautical Center. The conference will be held for the purpose of site investigation and permit general discussions regarding this Screening Information Request. Proposals from offerors who did not attend this pre-proposal conference WILL NOT be considered for award.

Offerors are allowed to send a maximum of THREE (3) individuals to represent their proposal (to include proposal teams, if applicable). Please advise the Contract Specialist (Andre Casiano, andre.casiano@faa.gov) in writing of your intent to attend by 5:00 p.m. Central Time, Friday, May 12, 2023. Telephone requests will NOT count as notification of attendance. The Contracting Officer will send out information no later than 10:00 a.m., Monday, May 15, 2023 to ONLY those that have provided the required response information. Your request should include the following information:

(1) Name of company represented

(2) Name and title of representative

(3) Phone number of representative

(4) Email address of representative

Offerors are required to submit any questions they may have regarding this requirement in writing to the Contracting Officer by 3:00 p.m. Central Time, Thursday, May 18, 2023. E-mail questions to andre.casiano@faa.gov. Questions received after that date, together with any questions generated at the conference, will be answered in writing as soon as possible following the conference.

All questions regarding the project/specifications/plans must be received in writing to andre.casiano@faa.gov no later than 3:00 p.m. Central Time, Thursday May 18, 2023, to allow for responses to be provided prior to the due date for receipt of proposals.

Remarks, explanations, or answers to questions provided at this conference SHALL NOT qualify the Screening Information Request terms unless such remarks, explanations or answers are in the form of a formal written amendment to the Screening Information Request.

L.2 Instructions, Conditions, and Notices to Respondents for Proposal Preparation

(a) This SIR is not to be construed as a contract or a commitment of any kind. The Government and the FAA shall not be liable for payment of nor reimburse offerors or contractors for any and all costs incurred in the preparation and/or submittal of a proposal in response to this SIR. All proposal preparation and/or submittal costs are at the risk of the offeror or contractor.

(b) Certain representations and certifications must be made by the offeror and must be filled in as appropriate. The signature of the offeror on the face page of this SIR/RFO constitutes the making of certain representations and certifications. Award of any contract to the offeror shall be considered to have incorporated the applicable representations and certifications by reference.

(c) The Contracting Officer (CO) for this acquisition is Nia Glover, and the Contract Specialist is Andre Casiano.

All written questions, correspondence, and submittals must be sent to the Contract Specialist via email at andre.casiano@faa.gov.

OFFERORS MUST NOT CONTACT THE PROGRAM OFFICE OR PROGRAM OFFICE PERSONNEL AT

ANY TIME REGARDING THIS ACQUISITION

(d) This acquisition will utilize Lowest Price Technically Acceptable for an award decision, therefore an offeror must receive an "Acceptable" rating on all evaluation factors to be considered for award and there will be no weightings assigned to the technical factors. This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may be considered non-responsive and ineligible for award. The offer shall be compliant with the requirements as stated in Section B and applicable attachments. Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

(e) Each Offeror will submit information identified in the sections as set forth in Section L.3, Instructions for Preparation and Submission of Proposals. The data submitted should be complete, concise and relevant to the requirements of the SIR/RFO and are required to be submitted in the prescribed formats subsequently identified herein.

(f) FAA personnel who will be evaluating proposals received in response to this SIR are working remotely; therefore offerors should keep this in mind when preparing and submitting proposals. Documentation shall be submitted electronically in accordance with Section L, Clause 3.2.2.3-20, Electronic Offers. Note: Proposal Sections I, II and III shall be submitted as separate documents. NOTE: Due to FAA email size limitations, it is highly recommended that offerors submit their email proposal for each volume as separate emails and in the email subject line state 6973GH-23-R-00096, Section “**” Submitted on Behalf of “**”. PROPOSALS MUST BE EMAIL TO andre.casiano@us.af.mil

(g) VERY IMPORTANT NOTICE: Offerors are further advised that due to the size of the proposal documents as well as email security requirements, Offerors should not wait until the very last minute to email proposal submission as any email received after the time and date that proposals are due will be subject to AMS Clause 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (APR 2018)

(h) h. Specific attention is invited to AMS paragraph 3.2.2.3.1.2.2, Communications with Offerors. The FAA may communicate with one or more offerors at any time during the SIR process. Communications with one offeror do not necessitate communications with other offerors, since communications will be offeror-specific. Information determined to have common application and not considered prejudicial to offerors will be communicated to all offerors. An award may be made without further discussions/negotiations. Offerors are to consider all terms and conditions contained in the formal SIR in preparation of the proposals set forth herein.

L.3 Instructions for Preparation and Submission of Proposals

(a) Each Offeror will submit information identified in the sections as set forth in paragraph (c) below. The data submitted should be complete, concise, and relevant to the requirements of the SIR/RFO and are required to be submitted in the prescribed formats subsequently identified herein.

(b) Documentation shall be submitted electronically in accordance with Section L, Provision 3.2.2.3-20, Electronic Offers.

(c) The titles and contents of the sections should be as set forth below.

Proposal Documentation

Section Title I Contract Documentation / Price Proposal

II* Factor 1 - Past Performance Information Factor 2 - Past Performance Surveys (Proof of PPS request to Clients)

III* Factor 3 - Key Personnel Qualifications (6 page limit)

*No reference shall be made to costs/prices in Section II & III.

(d) Section cover shall designate section title along with applicable page(s) the Offeror deems competition sensitive.

(e) Section I - Contract Documentation: This section will be in FAA format. This will provide information to the FAA for preparing the contract document and supporting file. Offerors must complete and submit:

(1) Section A, Solicitation, Offer and Award (SF33), Blocks 12 through 18

(2) Section B, Supplies or Services and Prices/Costs: Government format

(3) Section K, Representations and Certifications (Note: Completion of documents identified at (1) through (3) above indicates that the Offeror has read and agrees to the terms and conditions contained in the SIR/RFO to be unacceptable and thereby ineligible for award. Offerors submitting such offers may not be given the opportunity to revise their offer).

(f) Section II - Past Performance: The two (2) evaluation factors under this section will each be assigned a rating of "ACCEPTABLE" or "UNACCEPTABLE" in accordance with Section M. All documents required shall be in accordance with Section M.6 Evaluation Factors of this SIR.

(g) Section III - Key Personnel Qualifications: The evaluation factor under this section will be assigned a rating of "ACCEPTABLE" or "UNACCEPTABLE" in accordance with Section M. All documents required shall be in accordance with Section M.6 Evaluation Factors of this SIR.

L.4 Submission of Supporting Cost or Pricing Data

(a) It is anticipated that price analysis will be based on adequate price competition; therefore, vendors are not required to submit cost or pricing data with its proposal. However, if after receipt of offers it is determined that adequate price competition does not exist, uncertified, yet detailed, cost or pricing data may be required.

(b) The vendor shall provide current, complete, and accurate cost or pricing data within five (5) calendar days after receipt of the Contracting Officer's request.

L.5 Debriefings

The Contracting Officer (CO) will promptly notify offerors of any decision to exclude them from competition, whereupon they may request and receive a post-award debriefing in accordance with AMS 3.2.2.3.1.4. The CO will notify unsuccessful offerors in accordance with AMS 3.2.2.3.1.4. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of AMS 3.2.2.3.1.4.

L.6 Discrepancies

If any offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal as received, with or without discussion. This reservation includes matters of additional or substitute pages of their initial proposal.

L.7 Electronic Reference Documents

All referenced documents for this solicitation at available on the SAM website at https://sam.gov. Potential Offerors are encouraged to subscribe for e-mail notifications to receive information posted to the website for this solicitation.

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