49-Sec 01 31 00 - COORDINATION AND MEETINGS.pdf
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- Bucks County, Pennsylvania
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Summary
This is a technical specification document outlining coordination and meeting requirements for the Bristol Township 2026 Road Paving, Inlet Replacement, and Curb Ramp Program in Pennsylvania. The specification establishes mandatory coordination protocols to ensure efficient and orderly sequencing of construction activities, including milling, base repair, leveling course, manhole rim adjustments, inlet replacement, and ADA/PennDOT compliant curb ramp installation across multiple roadways within Bristol Township. The document requires the contractor to conduct field engineering services, verify survey control points, and confirm drawing dimensions and elevations prior to construction commencement. A preconstruction meeting must be held after the effective date of the agreement and prior to work commencement, with required attendance from the owner, engineer, resident project representative, contractor, superintendent, and major subcontractors. The specification mandates progress meetings on an as-needed basis throughout the project duration and pre-installation meetings when required by individual specification sections, with all meeting minutes distributed within five working days to relevant parties.
The specification emphasizes contractor responsibility for coordination with concurrent construction contracts and other owner workmen, requiring the contractor to schedule work to avoid conflicts and conduct operations without interference to other contractors' work. The contractor must maintain access to private driveways and accommodate owner and resident access needs throughout construction. Weekly milling and paving schedule updates must be provided to the resident project representative. The contractor bears responsibility for any construction-related damage to private, leased, or owner-owned property on the site and must promptly repair any injuries or damages caused by its operations at its own expense. All work must be performed in accordance with PennDOT Publication 408 and Township Standards, with no claim for extra compensation permitted for delays or hindrances resulting from other contractors' or the owner's work unless specifically permitted elsewhere in the contract documents.
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Text version
COORDINATION AND MEETINGS
01 31 00-1
SECTION 01 31 00
COORDINATION AND MEETINGS
PART 1 - GENERAL
1.01 SECTION DESCRIPTION
A. The Work of this Section Includes:
1. Coordination and Project conditions.
2. Field engineering.
3. Preconstruction meeting.
4. Progress meetings.
5. Pre-installation meetings.
6. Construction coordination requirements.
1.02 RELATED SECTIONS
A. Section not used.
1.03 COORDINATION AND PROJECT CONDITIONS
A. Coordinate scheduling, submittals, and Work of the various sections of the Project Manual to ensure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.
B. Verify utility requirements and characteristics of operating equipment are compatible with building utilities. Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, such equipment.
C. Coordinate space requirements, supports, and installation of mechanical and electrical Work which are indicated diagrammatically on Drawings. Follow routing shown for pipes, ducts, and conduit, as closely as practicable; place runs parallel with lines of building. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.
D. In finished areas except as otherwise indicated, conceal pipes, ducts, and wiring within the construction. Coordinate locations of fixtures and outlets with finish elements.
E. Coordinate completion and clean-up of Work of separate sections in preparation for Substantial Completion and for portions of Work designated for Owner’s partial occupancy.
F. After Owner occupancy of premises, coordinate access to site for correction of defective Work and Work not in accordance with Contract Documents, to minimize disruption of Owner’s activities.
1.04 FIELD ENGINEERING
A. Contractor shall locate survey control and reference points and provide stakeout as required for construction activities. Contractor is responsible for the protection of survey control and reference points and will compensate Owner for re-establishment of survey control and reference points.
B. Verify set-backs and easements; confirm drawing dimensions and elevations.
C. Provide field engineering services. Establish elevations, lines, and levels, utilizing recognized engineering survey practices.
D. Construct Work based on elevations, lines and locations as established, utilizing recognized survey control points and stakeout.
1.05 PRECONSTRUCTION MEETING
A. Engineer will schedule a meeting at the Project site after the Effective Date of the Agreement and prior to commencement of Work and Contractor occupancy, prepare an agenda with copies for participants, and preside at the meeting.
B. Attendance Required: Owner, Engineer, Resident Project Representative, Contractor, Contractor’s Superintendent and major Subcontractors.
C. Agenda:
01 31 00-2
1. Distribution of Contract Documents.
2. Submission of list of Subcontractors, list of Products, schedule of values, and progress schedule.
3. Designation of personnel representing the parties in Contract, and the Engineer.
4. Procedures and processing of field decisions, submittals, substitutions, applications for payments, Change Orders, and Contract closeout procedures.
5. Scheduling.
6. Use of premises by Owner and Contractor.
7. Owner's requirements and occupancy.
8. Construction facilities and controls provided by Owner.
9. Security and housekeeping procedures.
10. Procedures for testing.
11. Procedures for maintaining record documents.
12. Inspection and acceptance of work.
D. Engineer shall record minutes and distribute copies within five (5) working days after meeting to Owner and all other participants.
1.06 PROGRESS MEETINGS
A. Meetings shall be scheduled throughout progress of the Work on an as-needed basis.
B. Resident Project Representative will make arrangements for meetings, prepare agenda with copies for participants, and preside at meetings.
C. Attendance Required: Contractor's superintendent, major Subcontractors and suppliers, Engineer as appropriate to agenda topics for each meeting.
D. Resident Project Representative shall record minutes and distribute copies within five (5) working days after meeting to Owner, Engineer and all other participants.
1.07 PRE-INSTALLATION MEETINGS
A. When required in individual specification sections, convene a pre-installation meeting at the site prior to commencing work of the section.
B. Require attendance of parties directly affecting, or affected by, work of the specific section.
C. Notify Resident Project Representative five (5) working days in advance of meeting date.
D. Prepare agenda and preside at meeting:
1. Review conditions of installation, preparation and installation procedures.
2. Review coordination with related work.
E. Record minutes and distribute copies within five (5) working days after meeting to Owner, Engineer and all other participants.
PART 2 – PRODUCTS
2.01 Not Used.
PART 3 – EXECUTION
3.01 CONSTRUCTION COORDINATION REQUIREMENTS
A. General
1. Construction work under this contract shall not interfere with the operations of the Owner and the general public. Contractor shall be responsible for any construction related damage to private/leased or Owner owned property on the site. Access to private driveways must be maintained at all times during the course of the Work and Contractor shall accommodate periodic needs of the Owner and residents for access to site.
2. Contractor shall provide the Resident Project Representative with weekly milling and paving schedule updates.
01 31 00-3
B. Coordination of Contractor’s, other contractor’s and Owner’s Workmen
1. Contractor is advised that construction of other contracts may be in progress at the same time that this Contract is under construction. Contractor shall schedule his work so as not to conflict or interfere with these other contracts.
2. Contractor shall conduct his operations so as not to interfere with or injure the work of other contractors or workmen performing work for Owner. Contractor shall promptly repair, at his own expense, any injury or damage which may be done to such work by him or his employees, agents, or subcontractors.
3. Contractor shall suspend such part of the Work, or shall carry on the same in such a manner as may be ordered by Engineer when necessary to facilitate the work of such other contractors and workmen of Owner.
4. Any difference which may arise between Contractor and any other contractors or workmen of Owner in regard to their Work shall be determined and adjusted by Owner insofar as Owner has authority.
5. Contractor shall not claim any extra compensation or damages as a result of delays or hindrances which may be caused by the work of such contractors or workmen of Owner, unless specifically permitted elsewhere in the Contract documents.
END OF SECTION
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