SF30_47PJ0024R0108_0004.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

U.S. General Services Administration

Amendment 0004 – Montana Interstate FE & FFS GSA Solicitation No. 47PJ0024R0108

AMENDMENT 0004

MONTANA INTERSTATE FACILITIES ENGINEERING & FULL FACILITIES SERVICES FOR

RFP TO ESTABLISH A SINGLE-AWARD INDEFINITE-DELIVERY, INDEFINITE-QUANTITY CONTRACT

GSA SOLICITATION NO. 47PJ0024R0108

DATE AMENDMENT ISSUED: SEPTEMBER 24, 2024

Amendment 0004 to GSA Solicitation No. 47PJ0024R0108 incorporates the following amendments—

1. The National Consolidated Facilities Engineering Specification, Montana Interstate Facilities Engineering and Full

Facilities Services, Part F: Evaluation Factors for Award, Section C.5.11.1 General, is amended, in part, as follows—

FROM: This contract has an annual repair shared liability limit of threshold which means the Contractor is responsible for the first $2,500 of the repair costs.

TO: This contract has an annual repair shared liability limit which means the Contractor is responsible for the first

$2,500 of the repair costs.

2. The Request for Proposal, Montana Interstate Facilities Engineering and Full Facilities Services, Solicitation Number

47PJ0024R0108, Part F: Evaluation Factors for Award, Section F.7 Energy Optimization Approach, is amended, in part, as follows—

FROM: The Government in its sole discretion has the right to incorporate and make part of the contract the selected awardee's Energy Optimization Approach.

TO: The Government in its sole discretion has the right to incorporate and make part of the contract any portion of or all of the selected awardee's Energy Optimization Approach.

The following requests for information and answer are hereby incorporated by reference as part of Request for Proposal documents for the Montana Interstate Facilities Engineering & Full Facilities Services, GSA Solicitation No. 47PJ024R0108.

145. Is the reference library up to date?

Response: All available information has been provided in the solicitation documents and distributed CUI files.

146. Could [the Government] please provide the seniority listing for the staff at each of the facilities per FAR 52.207-3

Right of First Refusal of Employment.

Response: This request for information is not applicable to this procurement.

147. If the current HVAC employees are not certified and are hired by the new contractor, will they be given an appropriate amount of time (90 -120 days after start date) to get the certifications they need?

Response: Reference C.1.2.12.3 "Education Requirements and Certifications" for certification timeframe.

148. Can the [G]overnment please provide filled out and completed Custodial Building Information Sheets? Knowing the cleaning SQFT for each building specifically will help with custodial pricing.

Response: This information is not available.

149. How many shared liability repairs are there annually?

Can [offerors] get a log of the above deductible repairs for each building for the last 2 option years?

In [C.5.11 Repairs, which is currently page 123 of the National Consolidated Facilities Engineering Specification for the Montana Interstate Facilities Engineering and Full Facilities Services,] does GSA have a historic record of the number of failures that resulted in the use of this [specification language]?

Response: Offerors are cautioned that this response is based on estimated quantities for the additional services performed over the approximate last five years under GSA Contract No. 47PJ0019D0009. Furthermore, the additional services performed under GSA Contract No. 47PJ0019D0009 were for a different requirement than the services required under this GSA Solicitation No. 47PJ0024R0108. The Government will not provide a log of the deductible repairs for GSA Contract No. 47PJ0019D0009.

Under GSA Contract No. 47PJ0019D0009, the following estimated quantities for additional services (repairs) over the last five years are as follows--

▪ An average quantity of approximately 16.6 task order activities annually with a standard deviation of 6.4 task order activities annually

▪ A median quantity of approximately 16 task order activities annually

▪ An average annual value for task order activities of approximately $253,649.62 with a standard deviation of

$173,423.16

▪ A median annual value for task order activities of approximately $197,676.04

150. Can the work order history be provided in MS Excel?

Response: See Request for Information No. 146 in this Amendment 0004 for general information about task orders required under the current IDIQ contract.

The Government will provide the work order history for the past two years through distribution of CUI with these details. If an offeror does not receive the CUI distribution by September 25, 2024, then please contact the GSA

Contracting Officer, Dylan White, at dylan.white@gsa.gov or (303) 817-3801.

151. Can the [G]overnment provide a listing of all sump pumps and Oil/Water Separators to be maintained under this contract?

Response: All information available to the contractor can be found in the CUI distribution documents. Site visits were held to provide offerors the opportunity to examine the building systems and equipment.

152. Can the [G]overnment provide a listing of all refrigerant monitors to be maintained under this contract?

Response: All information available to the contractor can be found in the CUI distribution documents. Site visits were held to provide offerors the opportunity to examine the building systems and equipment.

153. Does the [G]overnment have a preference on where the [Project Manager] is located?

Response: No preference.

154. Who is providing landscape services at the James F. Battin US Courthouse?

Response: The contractor provides landscaping services either as self-performed work or through subcontracted services.

155. For the Quality Assurance section, [the Request for Proposal, Montana Interstate Facilities Engineering & Full

Facilities Services, Solicitation No. 47PJ0024R0108, which is currently page 72,] states, [in part, that] “…[t]he

[G]overnment will not consider any section identifications, title pages, cover pages, table of contents, list of definitions or list of acronyms as part of the 25 page limitation.”

Please confirm that section identifications, title pages, cover pages, table of contents, list of definitions or list of acronyms will not be counted towards page limits in any Volume.

Response: Section identifications, title pages, cover pages, table of contents, list of definitions or list of acronyms will not be included as part of page limitations in any volumes and evaluation factors submitted with the offeror's proposal. Any definitions and acronyms used in any of the proposal volumes must be reasonable.

The submittal requirements under Section F.3 Quality Management System states, in part, that “...[t]he

Government will not consider any section identifications, title pages, cover pages, table of contents, list of definitions or list of acronyms as part of the 25 page limitation. Any definitions and acronyms used in the offeror's

QM response must be reasonable. A list of acronyms and definitions is limited to two pages with a font type and size that is [legible] without zooming the document beyond 100%."

The Request for Proposal, Montana Interstate Facilities Engineering & Full Facilities Services, Solicitation No.

47PJ0024R0108, Part F: Evaluation Factors for Award, Section F.3 Quality Management System, Submittal

Requirements, is amended, in part, as follows--

FROM: A list of acronyms and definitions is limited to two pages with a font type and size that is eligible without zooming the document beyond 100%.

TO: A list of acronyms and definitions is limited to two pages with a font type and size that is legible without zooming the document beyond 100%.

156. [The Request for Proposal, Montana Interstate Facilities Engineering & Full Facilities Services, Solicitation No.

47PJ0024R0108, Part E: Instructions, Conditions, Provisions, and Notices to Offerors, FAR 52.212-1 Instructions to

Offerors--Commercial Products and Commercial Services (Sep 2023)], [which is currently page 58 of the RFQ], mentions “[c]over [p]age”, while [the Additional Proposal Instructions and Details, Restrictions on disclosure and use of data, which is currently on page 62 of the RFP], mentions [t]itle [p]age – are these the same?

Response: A "cover page" and "title page" are used synonymously in the Request for Proposal. Generally, a cover page

(or title page) may provide a break for specific volumes and sections to give organization to the offeror's proposal.

The term "cover letter" has a specific meaning in the Request for Proposal and offeror's should refer to the Request for Proposal, Montana Interstate Facilities Engineering & Full Facilities Services, Solicitation No.

47PJ0024R0108, Part E: Instructions, Conditions, Provisions, and Notices to Offerors, FAR 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023), paragraph (b) Instructions for submission of offers, subparagraph (1) Cover Letter.

Also, the "Pricing Sheet cover page" has a particular meaning and must be signed by the offeror. Please refer to the

Request for Proposal, Montana Interstate Facilities Engineering & Full Facilities Services, Solicitation No.

47PJ0024R0108, Part E: Instructions, Conditions, Provisions, and Notices to Offerors, FAR 52.212-1 Instructions to

Offerors--Commercial Products and Commercial Services (Sep 2023), paragraph (b) Instructions for submission of offers, subparagraph (2) Volume I Price Proposal, item (i). Please also refer to the RFP Attachment 6: Pricing Sheet -

Montana Interstate Facilities Engineering and Full Facilities Services, worksheet titled "Instructions to Offerors".

157. Are the buildings' lightning suppression & grounding systems currently tested and certified and are they under a two-year or five-year certification requirement?

Response: Unknown if tested and certified. There is an annual preventive maintenance task associated with each system.

158. Will the [G]overnment provide its Quality [Assurance] Surveillance Plan (QASP)?

Response: The QASP is the Government’s methods, approaches, and quality assurance measures utilized for its own quality management and contract oversight. Any details shared with the contractor is a matter of contract administration to be determined after contract award.

159. Is the asset / inventory list complete? Please provide an equipment inventory list.

Response: The Government understands the asset inventory (equipment inventory) lists to be complete. It is the contractor's responsibility to verify all equipment. See C.5.12.3, C.1.9.1, C.5.3.1 and C.7.2.c for some of the sections that discuss this requirement.

160. The Request for Proposal, Montana Interstate Facilities Engineering & Full Facilities Services, Solicitation No.

47PJ0024R0108, Part E: Instructions, Conditions, Provisions, and Notices to Offerors, Section on General Method of Acquisition, paragraph Overview of Acquisition Methods, which is currently on page 56, and also] in [FAR

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023), paragraph (3)

Volume II Non-price Information, which is currently on page 58,] states “Section M.” There is not a “Section M” in the solicitation document. Where is Section M?

Response: See Amendment 0002, issued September 17, 2024, for the Montana Interstate Facilities Engineering &

Full Facilities Services, GSA Solicitation No. 47PJ0024R0108.

161. If the [G]overnment cannot provide an inventory of trees and locations per site prior to the [proposal deadline], can the requirement to provide an annual tree survey by an arborist be "waived" until a contractor and the

[G]overnment conduct a joint inventory of all trees during the transition period or base period of the contract?

Response: The requirements of the PWS are not subject to change for the tree survey.

162. Can the Contractor Emergency Plan, Energy Conservation Plan, Lock Out/Tag Out Procedure, Confined Space

Entry Permit System, Hazard Communication Plan, Tree Survey, and Integrated Pest Management Plan due dates all be changed to "Within 60 - 90 days of contract start date"?

Response: The timelines established in the PWS will not change.

163. Are all current incumbent HVAC employees in possession of one of the following certifications a. NATE HVAC

Service Technician Certification, b. HVAC Excellence Professional Level Certification or c. UA Star HVAC

Mastery Certification?

Response: Unknown to the Government at this time if incumbent contract employees hold these certifications.

164. Is the current custodial staff ISSA trained?

Response: Unknown. Please refer to the National Consolidated Facilities Engineering Specification, Montana

Interstate Facilities Engineering and Full Facilities Services, Section C.1.2.12.6 Custodial Training.

165. Can the [G]overnment provide a list of current subcontractors?

Expediting the phase-in is important especially when choosing subcontractors. Can the [G]overnment provide a list of subcontractors already cleared for these properties?

Response: No.

166. [In the National Consolidated Facilities Engineering Specification, Montana Interstate Facilities Engineering and

Full Facilities Services, Section C.10.3 Snow and Ice Removal, the way the language is written describes] any snow removal services done after normal business hours are billable. Please confirm.

Response: Please refer to the Request for Proposal, Montana Interstate Facilities Engineering & Full Facilities

Services, Solicitation Number 47PJ0024R0108, Part A: Standard Form (SF) 1449.

Please refer to the following sections of the Request for Proposal, Montana Interstate Facilities Engineering & Full

Facilities Services, Solicitation Number 47PJ0024R0108--

Section D.12 IDIQ Task Order Pricing Structure

Section D.13 Ordering Procedures for Additional Work

Section D.14 General Pricing Information

The National Consolidated Facilities Engineering Specification, Montana Interstate Facilities Engineering and Full

Facilities Services, Section C.10.3 Snow and Ice Removal, subsection Snow and Ice removal Monitor and

Notifications, is amended, in part, as follows--

DELETE: The GSA Ordering Official may order additional snow and ice removal services outside of normal building operating hours (i.e., weekends, holidays). The task order shall reflect the days and hours required for snow and ice removal.

The National Consolidated Facilities Engineering Specification, Montana Interstate Facilities Engineering and Full

Facilities Services, Section C.10.3 Snow and Ice Removal, subsection Snow and Ice removal Monitor and

Notifications, is amended, in part, as follows--

FROM: Snow removal services during the course of the workday shall be at the request of the Facility

Manager and/or COR. Monitor conditions to prevent ice and snow accumulations in all areas. Treat areas with approved snow melt to prevent ice buildup. Upon notification, contractor shall respond ready to work at the site within 1 hour. Ice melt and/or sand is to be provided by the contractor.

TO: The Facility Manager and/or COR may request the Contractor coordinate snow removal services during the course of the workday. If the Facility Manager and/or COR determines that inclement weather requires a more immediate response to maintain acceptable conditions, then the Contractor shall respond within one (1) hour of notification from the Facility Manager and/or COR to commence activities for snow and ice removal on site. The Contractor must monitor conditions to prevent ice and snow accumulations in all areas. The Contractor must treat areas with approved snow melt to prevent ice buildup.

167. Can the [G]overnment please provide a copy of the last solid waste audit conducted at each facility (Bozeman &

Butte)? In addition, if a Solid Waste Management program has been developed for each site, can a copy of the management program be provided?

Response: No, the Government will not provide offerors with a solid waste audit performed under the existing contract. Please refer to the National Consolidated Facilities Engineering Specification, Montana Interstate Facilities

Engineering and Full Facilities Services, Section C.12 Solid Waste Management.

No, offerors are required to develop their own solid waste management program.

168. Can the Janitorial Supervisor be the Lead as categorized in the CBA?

Response: It is not the Government's responsibility to provide guidance for how to implement the terms of the CBA.

169. [Are the] core hours for [contractor] of 10 hours a day supported right now [under the existing contract?] [G]iven

[two of the buildings are relatively small], would 8 hours be allowed and have the rest be 24/7 on call?

Is the contractor required to have at least 1 person on site during all core coverage hours or available during core coverage hours? Please confirm the standard working hours per site.

Response: Please refer to Section C.1.7.2 Core Coverage Hours and the "Summary of Services" table in section C.1.1.1

Contract Systems and General Objectives.

170. The miscellaneous work order number speaks to 300 hours and 864 hours (the latter in an example). [Please confirm the required quantity of miscellaneous work hours is 300].

Response: As stated in the National Consolidated Facilities engineering Specification, Montana Interstate Facilities

Engineering and Full Facilities Services, Section C.5.14.2 Miscellaneous Work, the Contractor shall provide a total of 300 miscellaneous work hours.

171. Please clarify required key staff.

Which are considered key personnel? Is a water treatment [t]ech considered key?

Response: The Request for Proposal, Montana Interstate Facilities Engineering and Full Facilities Services, Part D:

Contract Documents, Exhibits, or Attachments, Section D.8.1 Key Personnel, describes, in part, that "...[t]he

Contractor shall provide a table of all key personnel with contact information as a condition of [the] Contract."

Furthermore, see the National Consolidated Facilities Engineering Specification, Montana Interstate Facilities

Engineering and Full Facilities Services, Section C.1.2 Personnel and its subsections, specifically, subsection

C.1.2.1 Adherence to Staffing Plan.

Any positions specifically described in subsections are generally considered key personnel. However, the contacts considered key personnel should be a conversation between the Contractor and the Government as part of the contract administration process. Also, see Exhibit 3 - Contractor Chart of Deliverables for COR, Deliverable List of Key Personnel and Contacts, Reference Section C.1.2.

Section D.8.1 is amended, in part, as follows--

FROM: The Contractor shall provide a table of all key personnel with contact information as a condition of

Contract.

TO: The Contractor shall provide a table of all key personnel with contact information as a requirement of the Contract.

Offerors shall acknowledge receipt of this Amendment by initialing or signing this Amendment 0004 for GSA Solicitation

No. 47PJ0024R0108 and submitting it with the proposal no later than the established deadline in the RFP.

(End of Amendment 0004)

PAUL G HATFIELD US COURTHOUSE

901 FRONT STREET SUITE 2300

HELENA, MT 59626 USA

1 Denver Federal Center PO Box 25546, Building 41 Denver, CO 80225-0546 USA NameandTitleSigner[0]: