47PH0225R0006 Pre-Proposal Conference Presentation Laredo Texas Full Maintenance 4 of 7.pdf

Pre-Proposal Conference

Laredo Texas Full Maintenance, Operations & Maintenance, and Grounds Maintenance Services

General Services Administration Public Buildings Service (PBS) Solicitation 47PH0225R0006

October 14, 2025

Agenda

▪ Introductions

▪ Purpose of Conference

▪ Solicitation/Statement of Work Overview

▪ Key Dates

▪ Instructions for Questions

▪ Questions are not allowed during this forum. Questions must be submitted in writing by October 24, 2025 COB, answers will be posted SAM as part of an amendment to the solicitation.

Introductions

▪ Contracting Officer: Thomas Holguin

▪ Contracting Officer’s Representative (COR):

Doyle Moore

▪ Border / Custodial Program Manager:

Veronica Archuleta

▪ Equipment Specialist: David Dunlap

▪ Contracting Specialist: Carmen Weathers

▪ Other Attendees: Feann Stephens

Purpose of Conference

▪ GSA, PBS Procurement for FM, O&M, and GM services in Laredo, Texas.

▪ Provide clear understanding of the Solicitation and Performance Work Statement (PWS)

▪ Site Visits - No questions may be asked at the site visit.

Nothing said at this conference or during site visit can be interpreted as an amendment to the solicitation requirements.

Solicitation Overview

▪ Award of a Full Maintenance and Operation and Maintenance, and Ground Maintenance

▪ Restricted to: 100% Set Aside 8(a) Small Business Concerns.

▪ North American Industry Classification System (NAICS) code 561210 – Facility Support Services, Small Business size standard is $47 million

Solicitation Overview

▪ Five (5) Year Period of Performance, Twelve

(12) Month Base Period, Four (4) One‐year Options

▪ Source Selection Acquisition Procedures will follow Federal Acquisition Regulation (Reference FAR Subpart 15.3)

▪ Best-value procedures will be utilized (Reference Section L and M)

Region 7 FM Statement of Work

▪ Objective of this contract is to procure a holistic and integrated complete facilities management program that will meet the current and future needs of GSA and tenant agencies over the term of the contract

▪ Performance Based Acquisition (PBA)

▪ PWS defines GSA’s minimum requirements and expected outcomes

▪ Standard or Basic Services are the recurring contract requirements

▪ Above Standard Services/Additional Services will be ordered as needed via task order

Section B Review (AMD):

▪B.2.1 Basic (Standard) Services - A blank Figure B-3 in Section J is included as part of the solicitation for the purpose of submission of the offeror’s price proposal.

▪B.2.2 Above Standard Services - Additional services (or Above Standard Services) may be ordered at the discretion of GSA for work relating to the scope of the facilities listed above, but not covered in the basic services of the contract.

▪B.2.3 Markup Coefficient for Service Task Orders ▪B.3 Contractor Staffing Declaration - Figure B-1, Contractor Staffing Declaration, must be completed by the contractor and submitted to the Contracting Officer (CO) 21 calendar days prior to the contract start date.

Section B Review (AMD):

▪B.4 Wage Adjustment - A blank Figure B-2 in Section J is included as part of the solicitation.

▪B.5 Addition/Removal of Buildings ▪B.5.1 Long Term Reduction or Addition of Space (Custodial) ▪B.6 Addition/Reduction of Staffing Staffing levels proposed and accepted at the time of award shall not be reduced through the life of the contract (unless adjusted by contract modification due to change in scope, such as discussed in B.5). At the end of each contract year, and at the request of the contractor, GSA will consider a request from the contractor for a reduction in staffing, and will be based on contractor performance.

Section C Review (Mechanical):

▪C.1.2.1 Contractor Key Personnel - Details the minimum qualifications for Key Personnel on this contract.

▪C.1.2.7 Certifications - The Contractor shall provide to the COR or their designee documentation of the certificates of training, licenses, and permits for all new employees no later than seven calendar days prior to that person beginning work under the terms of this Contract. The Contractor shall ensure that all certificates of training, licenses, permits, and bonds are current and valid and are loaded in NCMMS

Section C Review (Mechanical):

▪C.1.3.1 Quality Control Plan (QCP) The “Quality Control Plan” (QC plan) is the contractor’s complete written system for identifying and correcting deficiencies in the quality of services Preparation of the QC plan is the responsibility of the Contractor and must be submitted with the initial offer.

▪C.1.7.1 Normal Building Hours:

The hours the building is open to the public. These hours are listed for informational and planning purposes and shall not be construed as core coverage or cleaning hours.

▪C.1.7.2 Core Coverage Hours: Core coverage hours are the hours when the Contractor is required to maintain Basic Services and shall maintain a staff presence during these hours.

The O&M Core Coverage Hours are as follows:

▪ Columbia Port of Entry / George P. Kazen Building USCH

8:00 am. To 5:00 pm, Monday - Friday, excluding Federal holidays.

▪ Convent Port of Entry / Juarez-Lincoln Port of Entry / World Trade Port of Entry / Border Patrol Sector Headquarters

8:00 am to 5:00 pm, Monday - Friday, excluding Federal holidays.

▪ Section C Review (cont’d):

• C.5.3 Equipment Inventory

• C.5.8.3.1 BAS Controls Systems and Upgrades

• C.5.10 Tours

• C.5.10.2 Proactive Facility Tours

• C.5.10.3 Minimum Tour Frequencies

• C.5.10.4 Monitoring of Central Plant Equipment

• C.5.10.5 Operating Logs and Tour Check Sheets

• C.5.11.1 General (Repairs)

• C.5.11.2.1 Non Reimbursable Repair

• C.5.11.2.2 Partially Reimbursable Repair

• C.5.11.3 Warranties

• C.5.12.2 Operations (NCMMS Duties)

• C.5.12.2.1 Emergency Work Order

• C.5.12.2.2 Emergency Call Back (Beyond Core

Coverage Hours)

• C.5.12.2.3 Urgent Work Order Response

• C.5.12.2.4 Routine Work Order Response

• C.5.12.3 Data Maintenance

• C.5.12.4 Reporting (Documenting Work Orders)

• C.5.13.7 Cost Documentation (Invoices)

• C.5.13.8 Construction Services - less than $25k

• C.5.14.1 General (Building Management and

Support Services)

• C.5.14.2 Miscellaneous Work

• C.5.14.5 Flag Procedures

• C.5.14.6 Overtime Utilities

• C.5.15.1 General (Monthly Progress Report)

• C.6.1 Maintenance Standards

• C.6.2 Boiler Systems

• C.6.3.4 Replacement of Air Filters

• C.6.4 Chiller Systems

• C.6.4.4 Testing/Inspecting

• C.6.6 HVAC Water Management

• C.6.9 Electrical Switchgear and Switchboards

• C.6.12 Vertical Transportation Systems

• C.6.13 Architectural and Structural Systems

• C.6.13.3 Machinery Rooms

• C.6.13.4 Historic Buildings

• C.6.13.7 Roofs

• C.6.14 Perimeter Access Control Systems

(Security Fixtures)

• C.7.0.1 Initial Inspection

• C.7.0.2 Existing Deficiency Inspection/Initial

Deficiency Report

• C.7.0.3 Transition Phase Schedule

Section C Review (Custodial):

▪C.1.7.2 Core Coverage Hours Core coverage hours are the hours when the Contractor is required to maintain Basic Services and shall maintain a staff presence during these hours.

The Cleaning Core Coverage Hours shall be:

▪ Columbia Port of Entry / World Trade Port of Entry

6:00 am to 2:00 am, Monday - Sunday, including Federal holidays.

▪ George P. Kazen Building/U S Courthouse

6:00 am to 8:00 pm, Monday - Friday, excluding Federal holidays.

▪ Convent Port of Entry / Juarez-Lincoln Port of Entry

24 hours a day, 7 days a week, including Federal holidays

▪ Border Patrol Sector Headquarters 07020824

6:00 am to 11:00 pm, Monday - Sunday, including Federal holidays

▪C.9.2.2 Building Information Sheet

The figures contained in the Building Information Data Sheet are estimates. It is the Contractor's responsibility to notify the COR or their designee if it is believed that the information provided is incorrect. (Reference Section J, Exhibit C5)

▪C.9.3 Qualifications of Supervisory Custodial Employees (Key Personnel) - SEE C.1.2.1 Each supervisory employee must maintain a current certification in Advanced Custodial Technician from the Cleaning Management Institute (CMI) or equivalent.

▪C.9.4.1 Sustainable Purchasing When a disinfectant product is used, it must be an Environmental Protection Agency (EPA)-registered product or another product containing the same active ingredient(s) at the same or greater concentration and, to the maximum extent practicable, be EPA Design for the Environment (DfE)-certified. A list of disinfectants that are both EPA-registered and DfE-certified is at https://www.epa.gov/pesticide-registration/selected-epa-registered-disinfectants

▪C.9.4.3 Proof of Compliance The Contractor shall submit to the CO or their designee a product list and, for each product, proof of compliance with the sustainable product requirement within 15 days prior to the start of contract performance and shall be updated throughout the term of the contract.

https://www.epa.gov/pesticide-registration/selected-epa-registered-disinfectants https://www.epa.gov/pesticide-registration/selected-epa-registered-disinfectants

Section C Review (Custodial) ▪C.9.4.2 Sustainable Product Requirements Cleaners and hand soaps provided by the Contractor under this contract must be USDA BioPreferred® certified. In addition, they must be certified to one of the following ecolabels in order to ensure they contain no intentionally-added per- and polyfluoroalkyl substances

(PFAS):

• EPA Safer Choice

• Green Seal® GS-37

• Green Seal® GS-41

• Green Seal® GS-53

Bathroom tissue and paper towels must meet EPA’s Comprehensive Procurement Guideline’s (CPG’s) minimum post-consumer recycled content percentage (20% for bathroom tissue and 40% for paper towels) or be Green Seal® or ECOLOGO® certified.

▪C.9.5.1.2 Floor Care

The Contractor shall provide a floor maintenance schedule to the CO or their designee 7 calendar days prior to the start date of each year the contract is in effect.

- Spray buffing shall be accomplished monthly.

- Stripping/finishing/sealing shall be accomplished annually.

▪C.9.5.1.3 Carpets and Rugs

- Extraction (public areas): Carpet extraction shall be performed annually.

▪C.9.5.1.4 Floor Mats and Runners The Contractor shall furnish, maintain, and replace all mats and runners. The CO or their designee shall approve all mats and runners including mat size, type, and direction.

▪C.9.5.1.5 Restrooms, Shower Rooms, Locker Rooms and Holding Cells:

- All areas shall be cleaned using disinfectant (EPA registered).

▪C.9.5.1.5 Restrooms, Shower Rooms, Locker Rooms and Holding Cells:

- Dispensers: The Contractor shall provide dispensers.

- Receptacles: The Government shall provide receptacles.

▪C.9.5.1.6 Blood Borne Pathogens

- The Contractor shall provide appropriate training to their employees

- Bloodborne Pathogen Standard listed in 29 CFR §1910.1030,

- When blood, vomit, or similar biological fluid spills are encountered on a surface, the Contractor with proper training in bloodborne pathogens, shall clean the surface wearing Contractor provided disposable gloves, and use absorbent material and certified EPA disinfectants. The Contractor shall provide a plastic bag, and place the used gloves and spilled content in the bag, seal the bag, and place it in the regular trash.

● C.9.5.1.7 Dispensers (in areas other than toilet rooms) and

Drinking Fountains

- Hand Sanitizer Dispensers: The Contractor shall supply & replenish all Hand Sanitizer Stations or Wall Mounted units.

- Reference Building Information Sheets, for inventory.

● C.9.5.1.8 Interior Surfaces

- Interior Surfaces: All Interior horizontal surfaces (within 12 feet from the floor) shall be wiped clean and free of dust, dirt, or smudges.

● C.9.5.1.15 Interior Plate Glass Clean plate glass (spandrel glass, glass over and in exterior and vestibule doors, and all plate glass around entrances, lobbies, and vestibules) shall be clean and free of dust, dirt, oil spots, streaks, spots, hand marks, encrustation, smudges, moisture, and shall not be cloudy.

The cleaning height restriction is not applicable to this glass. Also, this glass is not considered exterior windows and will be cleaned as often as needed to meet the standard.

● C.9.5.1.16 Interior Window Washing

Cleaning: The interior surface of windows shall be spot cleaned and free of removable spots, streaks, dirt, debris and shall not be cloudy.

● C.9.5.1.17 Blinds and Coverings

- Dusting of Blinds and Coverings shall be performed quarterly.

- The Contractor shall provide a blind and covering dusting schedule to the CO or their designee 7 calendar days prior to the start date of each year the contract is in effect.

● C.9.5.1.19 Policing Inside Areas

- All building areas shall be free of papers, trash, and other discarded materials. For example, High traffic areas (public and employee restrooms, processing centers including holding cells, pedestrian walkways, break areas, vending areas, waiting areas, corridors and lobbies) shall be free of papers, trash, and other discarded materials

● C.9.5.2.2 Exterior Plate Glass

- Clean plate glass (spandrel glass, glass over and in exterior and vestibule doors, and all plate glass around entrances, lobbies, and vestibules) shall be clean and free of dust, dirt, grime, streaks, spots, hand marks, moisture, encrustation, or smudges, and shall not be cloudy. The cleaning height restriction is not applicable to this glass. Also, this glass is not considered exterior windows and will be cleaned as often as needed to meet the standard.

● C.9.5.2.3 Window Washing (Exterior Surfaces of Windows)

- Exterior surfaces of the glass (ground floor only) shall be maintained as clean and free of dirt, grime, streaks, moisture, water stains, and shall not be cloudy. All windows and plate glass at every floor level shall be cleaned annually.

- The Contractor shall submit to the CO or their designee a written Window Washing Safety Plan no later than 10 calendar days after the contract start. The Window Washing Safety Plan shall include the testing, inspection and certification by the contractor, of all davits and/or tie offs per OSHA requirements.

- The following buildings have the following equipment:

George P. Kazen Building, US Courthouse; roof anchors.

● C.9.5.2.4 Canopies, Sally Ports, and Overhangs

- Cleaning: All canopies, sally ports, and overhangs and anything affixed to or included in the surfaces of canopies, sally ports, and overhangs shall be clean and free of all dirt, dust, cobwebs, nests, bird excrement, trash, and debris. These areas shall be cleaned Semi-Annually. Any residue of dirt and/or chemicals that cause another adjacent area to get dirty, shall also be cleaned to their original condition.

● C.9.5.2.4.1 Cleaning of NII Buildings (Xray, Gantry, VACIS)

- Cleaning: All hard surfaces of NII buildings shall be clean and free of dirt, debris, gum, litter, gravel, weeds, oil, and grease. These areas shall be cleaned as needed. The contractor shall obtain prior approval from the appropriate tenant official prior to cleaning and to gain access.

C.9.5.2.5 Hard Surface Areas

- All areas (vertical areas up to 10 feet off the ground to include but not be limited to sidewalks, brick areas, around light poles, hard surfaces, parking lots, surface parking, garages, dock areas, moats, platforms, driveways, ramps, lanes, etc.)

shall be cleaned and be free of dirt, debris, gum, litter, weeds, oil, or grease.

C.9.5.2.11 Cleaning Incinerators Incinerators shall be free of ashes and noncombustible material.

Contractor’s method of cleaning incinerators shall prevent fire and safety hazards. The contractor shall obtain approval from the appropriate tenant official prior to opening or cleaning incinerators to ensure items in the incinerator have been appropriately incinerated and that the incinerators are cool enough to open.

● C.9.5.4 Grounds Maintenance

● C.9.5.4.4 Trees and Shrubs

- Annual Tree Survey: The report shall be completed by a licensed or certified arborist registered with the International Society of Arboriculture (ISA).

- The purpose of the report is to include the inventory of all trees and shrubs and the individual condition and location of each and evaluation of their condition.

- Tree maintenance shall be performed only by a licensed or ISA Certified Arborist(s).

- This survey shall be completed no later than April 30 of each year the contract is in effect.

● C.9.6 Above Standard Services - The Contractor shall provide interior and exterior above standard services to fulfill the Government’s intermittent need for additional services within the scope of this contract.

❏ Carpet Extraction ❏ Window Washing (exterior) ❏ Washing Blinds ❏ Tree Thinning ❏ Snow & Ice Removal requiring heavy equipment ❏ High Cleaning above 12’ ❏ Confirmed COVID cleaning ❏ Holding Cell Interiors

● C.9.7 Custodial Service Calls

- Historically, 15 hours per month

- Normal Service Calls: 1 Hour Response, Remedy within 12 Hours

- Emergency Service Calls: 30 Minute Response, Remedy within 1 Hour

- The Contractor is responsible for data input into the government furnished NCMMS system, including any and all custodial related service calls.

- The Contractor shall provide a means to immediately receive custodial related service requests twenty four (24) hours a day by means of a live person telephone call(s). The Contractor shall include a method of logging any and all customer calls (in addition to the requirements of the NCMMS system.

● C.9.8 Communication Plan (due with contractors proposal)

● C.9.10 Solid Waste/Trash/Recycling Management

● C.9.10.3 Solid Waste Audit

-At the beginning of a base year contract, the Contractor shall perform a solid waste audit of the building.

-The audit shall be completed and a Report provided to GSA within 60 calendar days of completion of the audit, unless additional time is authorized by the CO or their designee. (Reference Exhibit C4.)

● C.9.10.4 Solid Waste Removal and Disposal

- All solid waste collected as a requirement of this contract shall be removed from the premises and transported to a solid waste/trash disposal facility that has been certified by the appropriate state agency responsible for solid waste/trash management or by EPA.

● C.9.10 Solid Waste/Trash/Recycling Management

● C.9.10.6 Recycling

- Individual Deskside Collection Containers: The Contractor shall provide the collection containers.

- Central Collection Containers: The Contractor shall provide the collection containers.

- -Recycling Collection Containers: The Contractor shall provide the necessary Government approved collection containers/bins.

- Storage Containers: The Contractor shall provide the necessary storage containers and other equipment such as compactors, dumpsters, etc for use in designated holding areas. .

● C.9.12 Integrated Pest Management

● C.9.12.2 Initial Pest Assessment -

- A certified pesticide applicator or licensed IPM Contractor shall conduct a thorough, initial assessment of the interior space and exterior grounds and paved areas.

- A written report detailing the findings of the initial assessment shall be submitted to the CO or their designee within fifteen (15) calendar days of the start of the contract.

● C.9.12.6 Integrated Pest Management Plan - the Contractor shall submit to the CO or their designee for approval a written Pest Control Plan within 15 calendar days following the initial assessment.

▪ Section E Review (AMD):

• E.1 Failure to Perform

• If the Contractor fails to promptly perform the services in conformity with the contract requirements or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

– By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

– Terminate the contract for convenience or cancel the contract.

▪ Section F Review:

• F.4 Contract Deliverables

▪ Section G Review:

• G.1 Points of Contact for Contract

Administration

• Contracting Officer (CO): Thomas Holguin

• Contract Specialist (CS): Carmen Weathers

• Contracting Officer’s Representative (COR):

Doyle Moore

• G.5 Temporary Work Stoppage/Suspension

• G.6 Evaluating Contractor Performance

• Interim performance evaluated annually;

final evaluation upon completion of performance

▪ Section G Review (cont’d):

• G.7.14 Criteria for Deductions

Cause of Deduction Calculation of Deduction

NOTE: Hourly rates will be determined by the current DOL Wage Determination or CBA Agreement that applies to the personnel responsible for that task. This rate could change per Option Period. Administrative costs will be based on GS-12, Step 5 wage scale applicable to the area of location.

1. Failure of the Contractor to have adequate qualified personnel on-site as specified in the Contractor's technical proposal or CO revision.

1. Hourly rate per man hour will be deducted for each hour, or portion thereof, that the Contractor fails to have adequate qualified personnel on-site. The man hour calculation shall be based on qualified personnel position rate found in the DOL Wage Determination Spreadsheet or the CBA Wage Agreement, this sum multiplied by the number of hours that full staffing was not provided.

• G.7.14 Criteria for Deductions

2. Failure to use employees with required qualifications.

2. Hourly rate per hour will be deducted for each hour, or portion thereof, that an unqualified mechanic is used to perform contract work. Deduction hourly rate will be based on the DOL Wage Determination Spreadsheet or the CBA Wage Agreement for the qualified position.

3. Failure to provide prescribed environmental conditions in the building(s), or portion thereof, at all times.

3. The Contractor will be held liable for all costs, including administrative costs, incurred by the Government as a result of his/her failure to provide prescribed environmental conditions at all times.

Administrative costs will be based on GS-12, Step 5 wage scale.

4. Failure to perform, or satisfactorily perform, PM, tours, or watches required by the contract during the time period in which performance was scheduled.

4. The man-hours required to perform the omitted or unsatisfactory work will be determined by the COR, based on the standards in NCMMS. The total man hours required will be multiplied by the hourly rate, found on the DOL Wage Determination Spreadsheet or CBA Wage Agreement, to determine the total dollar amount deductible for the scheduled work, plus Administrative costs. Administrative costs will be based on GS-12, Step 5 wage scale.

• G.7.14 Criteria for Deductions

5. Failure to complete repairs of building equipment which the cost of supplies, materials, and parts is $2,500 or less, within the time limit or within 10 days for architectural/structural repairs, or approved extension thereof.

5. Beginning with the first hour following the expiration of the time limit or within 10 days respectively, or an approved extension thereof; the hourly rate will be deducted for every hour or portion thereof for every day that the repair remains incomplete, in addition to any costs incurred by the Government to complete the repair. Hourly rate is determined based upon the DOL Wage Determination Spreadsheet or the CBA Wage Agreement.

6. Failure to respond to and complete service calls within the prescribed time limits; or extension thereof.

6. Deductions will be made as follows for failure to complete service calls:

a. For those requiring immediate action, the Contractor will be held liable for all costs, including administrative costs, incurred by the Government, to complete the service call.

b. For all other service calls, beginning with the first hour following expiration of the appropriate time limit for completion (3 hours or 24 hours), the hourly rate will be deducted for every hour, or portion thereof, that the service call remains incomplete (based on the number of hours per day that the Contractor is required to be on-site, 250 day-per-year basis), including administrative costs.

Deduction hourly rate will be based on the DOL Wage Determination Spreadsheet or the CBA Wage Agreement for the qualified position. Administrative costs will be based on GS-12, Step 5 wage scale.

• G.7.14 Criteria for Deductions

7. Failure to respond within one (1) hour to a request for Emergency Call-Back Service, and/or failure to provide the required service.

7. The Contractor will be held liable for all costs incurred by the Government as a result of the Contractor's failure to respond within one (1) hour and/or provide the required service, including but not limited to:

a. All costs to repair damage to the building, equipment, or systems, and;

b. All costs associated with responding to the emergency, and;

c. All administrative costs. Administrative costs will be based on GS-12, Step 5 wage scale.

8. Failure to respond to a request for Overtime Services, and/or failure to provide the required services.

8. The Contractor will be held liable for all costs, including administrative costs, incurred by the Government as a result of the Contractor's failure to respond to, and/or provide, requested overtime services. Administrative costs will be based on GS-12, Step 5 wage scale.

• G.7.14 Criteria for Deductions

9. Failure to:

a. Properly operate and/or maintain equipment and/or systems or,

b. Make repairs, which results in damage to the building(s), equipment, or systems.

9. The Contractor will be held liable for all costs, including administrative costs, incurred by the Government to repair damage to the building, equipment, or systems which results from the Contractor's failure to perform any or all of the items listed as (a) or (b) adjoining. Administrative costs will be based on GS-12, Step 5 wage scale.

10. Failure to perform the miscellaneous hours specified in Section C, when requested

10. The hourly rate reflected by the DOL Wage Determination Spreadsheet or the CBA Wage Agreement, will be deducted for each hour or portion thereof that the miscellaneous services are not provided when requested by the COR or his/her designated representative.

11. Failure of the Contractor to make scheduled quality control inspections.

11. The hourly rate will be deducted for each inspection that the Contractor fails to make. The time required to perform the inspection will be based on the actual man-hours consumed by the Government. The hourly rate determined is reflected by the DOL Wage Determination Spreadsheet or the CBA Wage Agreement

• G.7.14 Criteria for Deductions

12. Failure to make inspections as outlined by the approved Quality Control Plan that accurately reflects the true conditions of the equipment.

12. The Contractor shall be liable for all costs associated with the Government re-inspection of deficiencies found by the Government. This applies to items that were to be inspected by the Contractor's Quality Control Plan.

13. Failure of the Contractor to submit required documentation, reports, plans, schedules, etc., within the specified time frame.

13. A payment retainage of a maximum of 10% of the contract price at the time of the deduction will be withheld until required documentation, reports, plans, schedules, etc., are submitted to and approved by the

COR

14. Failure to provide as necessary or requested adequate personnel to perform fire watch duties which may be required.

14. The total man-hours required will be multiplied by the hourly rate, determined by the DOL Wage Determination Spreadsheet or the CBA Wage Agreement, to determine the total dollar amount deductible for the services not provided, plus administrative costs. Administrative costs will be based on GS-12, Step 5 wage scale.

▪ Section H Review:

• H.1.1 Supervisors

• A supervisor is defined as a contractor employee who is one that has authority to act in full capacity for the contractor.

• H.1.3 Contractor Pandemic Plan

• Ref. F.4 Contract Deliverables

• H.3 Removal from Contract Work

▪ Section H Review (cont’d):

• H.6 Additional Services (O&M) and Above

Standard Services (Custodial) Indefinite Quantity Provisions

• H.6.1 General

• H.6.2 Price Proposal for Additional Services and Above Standard Services Work

• H.6.3 Pricing

• H.6.4 Parts and Materials

• H.6.5 Labor

• H.6.6 Subcontracts

• H.6.7 Cost Documentation

• H.6.8 Competitive Quotes

▪ Section H Review (cont’d):

• H.6 Additional Services (O&M) and Above

Standard Services (Custodial) Indefinite Quantity Provisions

• H.6.9.1 Government Purchase Card

• H.6.9.2 Task Orders

▪ Section J Review:

• Exhibits (Custodial and O&M)

• Building Library

• Attachments

• Figures

▪ Section L Review:

• L.1 Type of Contract

• Firm Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ)

• L.8 Site Visit/Walk-Through Tours

• Wednesday 15 Oct through Friday 17 Oct.

– Site Visit Begins at Colombia Land Port of Entry, Wednesday, October 15, 2025 at 8:00 am CST.

Site visit attendees shall meet at the main parking lot (escorted visit.)

– Site visit will proceed to the other facilities afterwards.

▪ Section L Review (cont’d):

• L.8 Site Visit/Walk-Through Tours

• Must RSVP with Contract Specialist Carmen

Weathers, carmen.weathers@gsa.gov) (number of attendees allowed may be limited.

NO QUESTIONS MAY BE ASKED

DURING THE SITE VISIT(S).

R7 FM Statement of Work

▪ L.9 Questions

▪ All questions must be submitted in writing to the Contract

Specialist (CS) Carmen Weathers (carmen.weathers@gsa.gov) no later than close of business on October 24, 2025.

• L.10.2 Submittal Instructions

• Only electronic proposals will be accepted; submit proposals to the CS, Carmen Weathers at carmen.weathers@gsa.gov.

– Hand carried or in person submission will not be accepted.

– The email subject line shall be titled PROPOSAL FOR Solicitation 47PH0225R0006. The email documents must include original completed versions of spreadsheets provided in Section J in the format provided.

• L.12 Technical Proposal Instructions

• The technical criteria, listed in descending order of importance, for this requirement, are as follows (Ref. Section L.12):

– Management Plan

» Management Approach » Quality Control Plan (QCP) » Management Plan Worksheet

– Experience

– Past Performance

• L.13 Price Proposal Instructions

• See Section J (Figure B-3)

– Pricing must be submitted for a five (5) year contract term. The award will be made based on the best overall value.

• L.14 Joint Ventures, Partnerships, and other teaming arrangements

• Must provide documentation supporting their arrangement to include name, address, and point of contact for each participant.

▪ Section M Review:

• M.1 Award

• M.4 Basis for Award

• For this solicitation, all evaluation factors other than price, when combined, are significantly more important than price.

• M.6 Price Evaluation

• Also stated in Section L, Pricing must be submitted for a five (5) year contract term.

• The award will be made based on the best overall value.

Key Dates

▪ All questions are due to the Contract Specialist by

October 24, 2025, 5:00 PM CST.

▪ Proposals must be submitted by November 14, 2025, 5:00 PM CST to the Contracting Specialist electronically by email, carmen.weathers@gsa.gov.

▪ Estimated Award of Contract is February 6, 2026

▪ 60 day Transition Period is anticipated to begin April 7, 2026

▪ Services are anticipated to begin on June 01, 2026

Questions

▪ All submitted questions and respective government responses, and all Sign-In sheets to the Site Visit will be included in an amendment to Solicitation.

Questions & Answers

Note: All additional questions must be submitted officially in writing to the CS

Carmen Weathers and CO Thomas Holguin by close of business on October 24, 2025 for incorporation via amendment. Only questions responded to in an amendment are considered applicable to this solicitation.

Acquisition Points of Contact GSA Contracting Officer

Email: thomas.holguin@gsa.gov

GSA Contracting Specialist Email: carmen.weathers@gsa.gov

General Services Administration Public Buildings Service mailto:matthew.phillips@gsa.gov mailto:tina.carter@gsa.gov