47PH0225R0006 Amendment 0003 Laredo Texas Full Maintenance Questions and Answers 11 of 12.pdf

Questions Number Questions and Answers

Will the Government consider extending the deadline for offers by at least two weeks? This would give offerors more time to review the numerous exhibits and prepare a more comprehensive, better-informed response.

Answer Yes, the government will extend the deadline 2 weeks, extended until November 14, 2025

Page 1 of the solicitation states that this procurement is 100% set-aside for 8(a) small business concerns and the list of clauses includes GSAR 552.219-74 Section 8(a) Director Award. However, Section B: Services, Ordering and Prices, states that the contract is a 100% small business set-aside with no reference to the 8(a) program. Likewise, Section L.2 states that the procurement is “set aside for Small Business” based on NAICS Code 561210. Will the Government please confirm that this solicitation is restricted to 8(a)-certified firms only?

Answer Yes, this procurment is 100% Set Aside 8(a) Small Business Concerns. 552.219-18 Notification of Competition Limited to Eligible 8(a) Participants (DEVIATION FAR 52.219-18)

Likewise, Section L.2 states that the procurement is “set aside for Small Business” based on NAICS Code 561210. Will the Government please confirm that this solicitation is restricted to 8(a)-certified firms only?

Answer Yes, it is restricted to 8(a) certified Small Business Concerns 4 Can you please share incumbent information?

Answer NCS/EML Joint Venture

UEI: KDJ7NDL7N3V5

Section L.2 (page 269 of 294) states that this is a small business set aside. On Page 4 of 294 and in the SAM notice it states that this is an 8a set aside.

Answer The spec was amended to add 8(a) Small Business Concerns

On Page 281 of 294, Past Performance Questionnaires, states, “The “Past Performance Questionnaire” attached to this solicitation must be utilized for this purpose. See the Attachment titled, “Past Performance Questionnaire” FIGURE L-2.

The offeror must submit Past Performance Questionnaires they deem similar to the size, scope, and complexity of this solicitation.” However, the country is experiencing a government shutdown. Many of our PPQ government personnel are currently furloughed and therefore unable to provide the PPQ in a timely manner. Can offerors use CPAR ratings to satisfy the Past Performance requirement?

Answer The spec has been amended to allow for the use of CPARS ratings when a final CPARS report is available.

On page 2 of the Solicitation it states, “World Trade Land Port of Entry, Thursday, October 16, 2025 at 8:00 am CST.

Site visit attendees shall meet at the entrance where the site visit will commence. George P. Kazen Courthouse, Tuesday, October 16, 2025 at 2:00 pm CST. Above this section the solicitation states, “*****Site Visit/Walk-Through Tours (Reference Section L.8 for full details)*****Site Visits: Wednesday October 15, 2025 through Friday October 17, 2025. Please clarify the date for the Kazen site visit is Wednesday or Tuesday

Answer

The dates have been updated as follows:

Pre-proposal Meeting: Tuesday October 14, 2025, 9:00 am CST via google meeting send an email to carmen.

weathers@gsa.gov to request an invite.

Site Visit Tours: 2 Buildings per day Wednesday 15, 2025 Colombia Land Port of Entry: Wednesday October 15, 2025 at 8:00 am CST Site visit attendees shall meet at the main parking lot (escorted visit) Address: Termination SH-255 Laredo, TX 78041.

Border Patrol Headquarters : Wednesday October 15, 2025 at 2:00 pm CST Site visit attendees shall meet at the front lobby where the site visit will commence. Address 207 W. Del Mar Blvd, Laredo TX 78041.

Thursday 16, 2025 World Trade Land Port of Entry, Thursday October 16, 2025 at 8:00 am CST Site visit attendees shall meet at the main parking lot (escorted visit) Address: Termination I-69 W. US59, Loop 20, Laredo, TX 78045.

George P. Kazen Courthouse, Thursday October 16, 2025 at 2:00 pm CST Address : 1300 Victoria Street, Laredo, TX78041.

Friday, 17, 2025 Juarez Lincoln Land Port of Entry, Friday, October 17, 2025 at 8:00 am CST. Site visit attendees shall meet at the main parking lot (escorted visit) Address: Termination I-35, Laredo, TX 78041 Convent Land Port of Entry, Friday, October 17, 2025 at 2:00 pm CST.

Site visit attendees shall meet at the parking lot located at Ventura Street, take Water Street under the bridge.

There is no parking in front of the building.

Building Address: 100 Convent Ave, Laredo, TX 78041

8 Attachment Figure L-1 Combined Management Plan 7.18.24 does not have any base line staffing in it, should it?

Answer Figure L-1 uploaded with Amendment 0003 to SAM.gov.

In Section L.12, page 279, paragraph 8, instructions for Factor 2 note that “the offeror is defined as the entity that is submitting the offer – and not its subcontractors.” Would GSA please clarify/expand the definition of “offeror” in the quoted sentence to include sister companies (subsidiaries owned by the same parent company as the offeror)? Many federal contractors in the construction business are small business LLCs with sister companies that share the same leadership executives, the same best practices and operating procedures, the same lessons learned from past contracts, and the same corporate systems and support services. As such, in terms of past performance, projects performed by sister companies can be good representations of the offeror’s capabilities and good indicators of future performance.

And if the sister company proposes to provide support to the prime contractor on this project (for example, in the form of part-time subject matter expertise or full-time employee transfer), the sister company’s past performance can help demonstrate the capabilities offered by the prime contractor’s (offeror’s) organization.

Answer No. GSA will not expand the definition to include "sister" companies.

In Section L.12, page 280, paragraph 2, instructions for Factor 2 note that “Past performance will be considered relevant if… (2) The contract is/was in place for at least two consecutive years [and] (3) The contract was completed within five years from the closing date of this solicitation.” For contracts with a base year and multiple option years, may we consider an ongoing contract “complete” and meeting the stated requirements 2 and 3 if the base year and option year one are complete?

Answer Yes.

The first paragraph in Section L.8 (page 271) notes that site visit times may vary depending on the number of attendees.

Is there a limit to the number of individuals we can have attend the site walk and if so, what is that limit?

Answer The number of registered offeror to attend the site walk is up to 4.

Page 1 of the solicitation notes that the offer receipt date is 11/02/2025. We kindly ask that due to the robust nature of this RFP and our desire to put forth a thoughtful, complete, comprehensive, and cost competitive proposal in response, the government consider extending the proposal due date by an additional 3 weeks. This additional time will allow for additional competition at the prime and subcontract level, ensuring best available pricing for the government, as well as sufficient time to process the information learned at the various site walks and via the answering of all submitted RFIs, resulting in the most thorough response possible.

Answer The government extended the offer receipt date to 11/14/2025.

Section L.12 Technical Proposal Instructions. Factor 2 Past Performance. Experience "The offeror is defined as the entity that is submitting the offer and not its subcontractors" Evaluation of Joint Venture Offerors: "For offers from Joint Ventures, projects shall be submitted from all firms listed in offerors submittal for L.14 Joint Ventures, Partnerships and other teaming arrangements, A minimum of 1 Past Performance project must be submitted from each member of the joint venture. An offeror shall also submit a Past Performance record for a Joint Venture, Partnership or other teaming arrangements in which they were a party and must clearly specify their role and contribution to the joint venture.

Section L.14, Joint Ventures, Partnerships and other teaming arrangements, Joint Ventures. This section states, "Partnership or other teaming arrangement must provide documentation supporting their arrangement to include the name, address, and point of contract for each participant. The documentation shall include a description of the roles and responsibilities of each participant to include the employer-employee relationship of key personnel."

Does "other teaming arrangement" equate to a Teaming Agreement between the 8(a) prime and its partner?

Answer Yes.

14 Does GSA consider a Teaming Agreement partner as a subcontractor?

Answer No.

Under a Teaming Agreement can both the offeror (i.e. 8(a) Prime) and the TA partner submit relevant past performance to meet minimum submittal requirements, and will GSA consider the collective past performance and experience of the TA offeror and partner?

Answer Yes. Please refer to L.12 Evaluation of Joint Venture Offerors" section of the past performance factor.

When I entered the location for Termination SH-255, Laredo, TX 78041 on Google Maps, it didn't provide a route to the location. When I entered " Columbia Port of Entry", the direction showed a route that crosses into Mexico and re-enters the U.S. Would you please provide clear direction from the Laredo Airport area to the Columbia Port of Entry main parking lot? Also, if I get a lost, whom should I contact? Could you please provide the name phone number of the on-site contact person?

Answer Directions to Columbia Land Port of Entry https://maps.app.goo.gl/pqqHuEyugP6ETM748

The Standard Form 1449 provided in Section A of the specification (pg. 5) is blurry and unfillable. Please provide a separate, fillable copy of the SF1449 in PDF format.

Answer SF1449 will be uploaded with Amendment 0003 to SAM.gov

Section L.12 Technical Proposal Instructions, Factor 3: Experience (pg. 283) states that “a blank Figure L-3 word document of this form is attached to the solicitation for your use.” However, Figure L-3 has only been provided in PDF format. Please provide the blank Figure L-3 Word document referenced in the specification

Answer Figure L-3 word uploaded with Amendment 0003 to SAM.gov 19 Please provide a Word document version of the Figure L-2 Past Performance Questionnaire.

Answer Figure L-2 word uploaded with Amendment 0003 to SAM.gov

20 May Figure L-2 and Figure L-3 be expanded, or are they limited to the number of pages provided?

Answer As long as the figures are not altered, the cells can be expanded to include required information

The BL2 Inventory does not list any buildings or inventory for the following: a) Covent buildings TX0112CV through TX0116CV. b) Border Patrol Sector HQ buildings TX0511LR through TX0513LR. c) Lincoln-Juarez LPOE buildings TX0277JL through TX0289JL or TX0321JL through TX0329JL

Answer A complete list of Inventory has been submitted in Amendment 003 titled BL2 Inventory to Include Fire Alarm Devices.

22 C.9.5.2.11 Cleaning Incinerators. a. The provided inventories do not list any incinerators. How many incinerators require cleaning, how large are they, and where are they located?

Answer There are 3 incinerators: 1 at Juarez Lincoln LPOE, 1 at World Trade LPOE and 1 at the Colombia Land Port of Entry

C.9.10 Solid Waste/Trash/Recycling Management. a) How many dumpsters are at each facility and where are they located? b) What are the sizes of these dumpsters? c)How frequently are these dumpsters currently being serviced?

Answer

Juarez Lincoln LPOE 2 waste 8yd and 1 recycle 8yd; Convent LPOE V-1 waste 8yd, Border Patrol Headquarters P-1 waste 8yd and 1 recycle 8yd, George P. Kazen Courthouse 1 waste 8yd, Colombia LPOE 2 waste 8yd, World Trade LPOE 2 waste 8yd and 1 recycle 8yd

24 Can contractor personnel use golf carts or UTVs to get around the larger areas (like the Columbia Point of Entry)?

Answer Yes.

25 C.9.5.1.4 Floor Mats and Runners. How many floor mats and runners are at each location, and what are their sizes?

Answer There are 75 floor mats total across all buildings. We do not have the sizes recorded.

Will the Government please provide a COL (Common Output Level) table that gives the required frequencies of cleaning for various areas, i.e. how many days per week is the contractor required to clean corridors, offices, exercise areas, restrooms, booths, etc.?

Answer As a performance-based contract, the requirements are stated in terms of desired results with associated quality standards. Contractor needs to determine frequencies to meet the standard.

Section L.10.2 states that "The email subject line shall be titled PROPOSAL FOR Solicitation 47PH0225R0006."

However, Section L.11 states "the subject line Proposal Submission for Solicitation Number 47PH0225R0006." Will the Government please confirm what the email subject line should be for proposal submissions?

Answer The subject line should be titled: PROPOSAL FOR Solicitation 47PH0225R0006. The language has been corrected in Section L.11.

Can the Government please clarify in which proposal volume offerors should include the completed and signed SF1449, SF30, and SAM registration documents (including the Annual Representations and Certifications)? Alternatively, should any of these documents be submitted as separate attachments outside of the proposal volumes?

Answer Submit separate attachments.

C.6.13.8 Roof Anchorages p.289: Roof anchors are stated to be at one of the buildings in the PWS, but none are listed in the List of Assets. Can the Government please provide the information on Roof Anchors?

Answer There are 26 roof anchors at George P. Kazen Courthouse, last inspection on 10/20/2021. The next inspection is due 10/20/2026. .

C.6.13.8 Roof Anchorages p. 124: Can the Government please provide the date of the last 10 Year recertification of the roof anchorage points?

Answer 10/20/2021.

C.6.9 Electrical Switchgear and Switchboards p.118&196: Can the Government please provide the date of the last 3 Year Electrical Testing?

Answer Electrical Testing was performed in July 2025.

32 C.6.4 Chiller Systems p.108-109: Can the Government please provide the date of the last 3 Year Eddy Current Test?

Answer Eddy Current Test was performed June 2025

BL1 - BL5 List of Assets: Can the Government please confirm if all of the intended Equipment/List of Attachments to be maintained under this contract are included within the documents provided?

A complete list of Inventory has been submitted in Amendment 003 titled BL2 Inventory to Include Fire Alarm Devices.

Will the Government evaluate cost realism in its Cost/Price evaluation? For example, if a proposal is found to be unrealistic to perform the full scope of work in the PWS, either in quantity or quality (skill levels) of the labor proposed, will that proposal be rated “Unacceptable” and not eligible for award?

Answer Evaluation of the proposed labor quantity/quality is part of the Management Plan evaluation, not part of the Price evaluation. Price is evaluated separately as part of the price evaluation.

Section L.12 – Technical Proposal Instructions – Factor 1p 278-280: Management Plan: The solicitation states that the top portion of Figure L-1 represents the Government’s baseline manpower projection. However, the Figure L-1 file provided with the solicitation contains no baseline data (all FTE and hour fields are blank). Will the Government please clarify whether the baseline will be issued, or if offerors are expected to develop the entire staffing plan independently.

Answer See answer in question # 8

Section L.12 – Factor 1: Management Plan (page limit) p.275: The solicitation establishes a 50-page limitation for the Management Plan Narrative and states that “this page limitation includes the Quality Control Plan and the Management Plan Worksheet.” Please confirm whether appendices, tables, figures (e.g., org charts, subcontractor tables, sample QC checklists) are included within the 50-page count, or may be provided as attachments outside the limit.

Answer The Government will only evaluate the contents of the first 50 pages if the offeror’s Management Plans exceeds the 50 page limitation the excess will not be evaluated.

Section L.12 – Factor 1: Management Plan — “Management Plan work divisions for Joint Ventures, Partnerships and other teaming arrangements.” p.279: The solicitation requires JVs/Partnerships/teaming arrangements to “submit a clear explanation on the division of effort among the members,” identifying key personnel, employer of record, and approximate percentage of work by each member. Please confirm whether this explanation must be included within the 50-page Management Plan Narrative or may be submitted as a separate attachment outside the page limit.

Answer The Government will only evaluate the contents of the first 50 pages if the offeror’s Management Plans exceeds the 50 page limitation the excess will not be evaluated.

L.12 – Factor 2: Past Performance and Factor 3: Experience (“completed” projects) p.280-283: Section L.12 Factor 2 states projects “completed within the last five (5) years” (p. 280). Section L.12 Factor 3 likewise requires a minimum of 3 “completed projects within the last 5 years” Please confirm whether only “completed” contracts are acceptable for both factors, or whether ongoing contracts (e.g., with at least 24 months of performance) may be submitted and, if so, how they will be evaluated.

Answer Completed contracts with at least 24 months of performance are acceptable for both the Past Performance and Experience factors.

C.1.2.1; C.1.2.2; L.12(a)(4) p.14-P.276 Section C.1.2.1 states "The intent of this paragraph is to be for informational purposes only and is not to be considered prescribed positions by the Government." Section C.1.2.2 identifies the Project Manager as essential. Given the Government does not prescribe Key Personnel, please confirm that offerors may propose their own Key Personnel slate, provided the Project Manager is included, and that adequacy will be evaluated against the PWS.

Answer Yes, the Contractor shall adhere to the below minimum qualifications when the positions are utilized and proposed in the Management Plan and filled under this contract.

L.14 Joint Ventures, Partnerships and other teaming arrangements. (Partnerships and other teaming arrangements) p.

290: Can the Government please clarify in which proposal volume offerors should include teaming arrangement documentation? Alternatively, should teaming arrangement documentation be submitted as a separate attachment outside of the proposal volumes?

Answer It should be included in the technical proposal.

Figure L-3: The L-3 Experience Worksheet requires explanations for each project to substantial Yes/No responses. The space to complete explanations is insufficient. May the offeror edit the form to provide sufficient space to complete explanations or will the Government reissue the form with additional rows to provide requested information?

Answer Figure L-3 cannot be altered but the cells can be expanded to fix your answer

The solicitation document (Amendment 0001) states that proposals are due by Friday, November 14, 2025, at 5:00 p.m.

CST. However, the Questions and Answers document included in the same amendment, and SAM.gov, indicates that the deadline has been extended to Monday, November 17, 2025. Can the Government please confirm the correct due date and time for proposal submissions?

Answer The deadline for submissions is November 14, 2024 5:00 pm CST. It was corrected on Amendment 0002.

The following attachment referenced in SECTION J appears to be missing Attachment 3: Service Contract Act (SCA) Wage Determination(s). Can the Government please provide this attachment?

Answer The SCA Wage Determination uploaded with Amendment 0002 to SAM.gov

L.12 – Technical Proposal Instructions – Factor 1: Management Plan (a)(4) and C.1.2.1 / C.1.2.7.7 p. 276 p.14-16,24: L.

12(a)(4) requires offerors to “propose all Key Personnel… and include an organizational chart,” but the SOW states:

“The Contractor will provide to the Contracting Officer the names, titles, e-mail addresses, and phone numbers of key personnel at time of award,” and “The Contractor shall submit … the resumes of all personnel before they begin work … if requested.” Please clarify whether, at the proposal stage, Key Personnel resumes and/or letters of commitment are required, or whether names/roles in the org chart are sufficient with detailed contact info provided at time of award.

Answer The Contractor shall submit to the CO or their designee the resumes of all personnel before they begin work during the performance periods of the Contract, if requested by the CO or their designee.

L.2 Service Classification and Size Standard and L.11 Submission and Content of Proposals p. 270, 274-275: This procurement is a 100% 8(a) set-aside. Please confirm which volume should include our SBA 8(a) certification/eligibility documentation (e.g., current SBA 8(a) program certification/letter) and whether this documentation is excluded from or counts toward any page limits.

Answer The government verifies directly with Small Business Administration if the contractor is 8(a) certified, no documentation is required.

Figure L-1 The management plan baseline is blank. Would the government please provide their anticipated management plan baseline?

Answer See answer in question # 8

Factor 2 Past Peformance. The solicitation states "projects completed within the last five years" but also says "is/was in place for at lease two consecutive years," implying the contract may be ongoing. We understand this to mean that, if the contract is ongoing, the contract must have been in place for at least two years. If the contract is completed (no longer in place), it must have been completed within the last five years. Would the Government please confirm if our understanding is correct?

Answer Please see detailed answer in question # 38.

Factor 2 Past Performance. The soliciation says the Offeror should outline their overall past performance by providing a narrative of their relevant experience. (Figure L-2 requires a thorough description of the contract, including details of all buildings, the types of spaces serviced, contract requirements, in addition to the Government's evaluation). Then states that Past Performance will be evaluated using the Past Performance Questionnaire. We understand this to mean that we should include a copy of Figure L-2 Past Performance Questionnaire (with the information in the Contract Identification) in the Factor 2 section of the Technical Proposal Volume. : If our understanding is incorrect, would the Government please clarify what information should be included in the Factor 2 Section of the Technical Proposal Volume?

The offeror must submit Past Performance Questionnaires they deem similar to the size, scope, and complexity of this solicitation

Figure L-3 Worksheet and Amendment 1 Solicitation conflict on Factor 3 – Experience square footage (ref. Solicitation p.

285). Please deconflict

Answer Figure L-3 Amendment 0003 has been amended to show 200,000 square footage.

Figure L-1 Management Plan Worksheet: Sections L.12(c) and C.1.2 state the worksheet includes the Government’s baseline manpower projection and require a narrative if the proposal deviates ±1 FTE from baseline. However, Figure L- 1 (Attachment #37) is blank. Will the Government provide the baseline manpower projection?

Answer See answer in question # 8 50 How many operating engineers currently staff each site?

Answer Refer to Figure L-1

Only an SCA wage determination is provided; Section C.1.2.1 references union positions, and IUOE Local 351 is staffing the operation and maintenance roles. Please confirm whether a CBA is in place and provide a copy of the CBA. [Ref:

Section C.1.2.1 ]

Answer See answer in question 43.

Coupon racks: Are they installed in all necessary locations? If not, is the contractor responsible for providing and installing them?

Answer None on inventory.

53 Fire/Smoke dampers: What is the total number in each building?

Answer A complete list of Inventory has been submitted in Amendment 003 titled BL2 Inventory to Include Fire Alarm Devices.

54 Fire-rated doors: How many are in each building?

Answer A complete list of Inventory has been submitted in Amendment 003 titled BL2 Inventory to Include Fire Alarm Devices.

55 Lightning protection: What subcontractor is currently certifying the installed systems?

Answer The Government does not compile list of subcontractors

56 Chillers: When was the last Eddy current inspection performed on each chiller?

Answer See Answer Question 32

57 Infrared (IR) scans: When was the last IR scan conducted in each building Answer See Answer Question 31

Breaker/Switchgear PM: When was the last three-year breaker and switchgear preventive maintenance completed in each building?

Answer See Answer Question 31

Arc-flash study: Will the contractor be responsible for conducting an arc-flash study? If yes, please confirm required scope/standards/deliverables

Answer Currently is included in the 3 Year Elecrical Testing 60 Roof anchors: What company performed the last roof anchor inspection?

Answer ICBS 61 Roof anchors (10-year): What company performed the last 10-year certification?

Answer ICBS 62 Roof anchors (10-year date): When was the last 10-year certification performed for each building?

Answer See answer Question 30

47PH0225R0006 Amendment 0002 Specification Laredo Texas Full Maintenance Operations and Maintenance 2 of 7:

Can the Government please clarify if the Canopy material is the contractor's responsibility in the event a panel tears/rips?

Answer Yes

47PH0225R0006 Amendment 0002 Specification Laredo Texas Full Maintenance Operations and Maintenance 2 of 7: If the Canopy material is the contractor's responsibility, can the Government please provide the historical frequency in which Canopy materials have needed replacement?

Answer None to this date.

47PH0225R0006 Amendment 0002 Specification Laredo Texas Full Maintenance Operations and Maintenance 2 of 7:

Can the Government please clarify if the $2,000 limit for fuel applies to both diesel AND propane combined? or if there is a limit of $2,000 for diesel fuel and a separate $2,000 limit for propane? Can the Government please clarify if the $2,000 limit is per site or per generator or total annually?

Answer Amend 0003 - The specification has been amended to show increase from $2,000 to $3,600 limit applies for both diesel and propane.

47PH0225R0006 Amendment 0002 Specification Laredo Texas Full Maintenance Operations and Maintenance 2 of 7:

Can the Government please clarify if the Contractor is responsible for the safety nets for the car inspection pits?

Answer No.

Can the Government please provide the last time the drainage systems, ground level and roof, at all of the facilities were serviced?

Answer Not Available.

47PH0225R0006 Amendment 0002 Specification Laredo Texas Full Maintenance Operations and Maintenance 2 of 7:

Can the Government please clarify if the Contractor is responsible for bird deterrent nets and/or spikes?

Answer No

Exhibit C5 - Building Information Sheet - Juarez Lincoln Land Port of Entry: The exhibit mentions "*All kennels; no cleaning", can the Government please clarify if the contractor is responsible for cleaning in the kennels, where kennels are present?

Answer The contractor is not responsible for cleaning specific kennel areas where canine are housed.

47PH0225R0006 Amendment 0002 Specification Laredo Texas Full Maintenance Operations and Maintenance 2 of 7:

During the site visit, portable restrooms and portable sinks were seen (for example at World Trade LPOE), can the Government please clarify if the contractor is responsible for providing and maintaining portable restrooms and sinks?

Answer The contractor is not responsible for portable restrooms and sinks.

47PH0225R0006 Amendment 0002 Specification Laredo Texas Full Maintenance Operations and Maintenance 2 of 7:

Can the Government please clarify if the contractor is responsible for maintaining the projectors, audio/visual equipment, or any other technology in the courtrooms?

Answer No

47PH0225R0006 Amendment 0002 Specification Laredo Texas Full Maintenance Operations and Maintenance 2 of 7:

Can the Government please provide the date of the last time the vibration switches, sump heating switches, and cooling tower/sump cleaning systems went through inspection and testing?

Answer Per the PM Guides.

47PH0225R0006 Amendment 0002 Specification Laredo Texas Full Maintenance Operations and Maintenance 2 of 7:

Can the Government please provide the date of the last Lightning Protection System 10 year certification?

Answer No available.

47PH0225R0006 Attachment 2_Wage Determination Laredo Texas 3 of 7: Can the Government confirm whether a Collective Bargaining Agreement (CBA) is applicable to this requirement? If so, please clarify whether the CBA covers janitorial and/or maintenance personnel.

Yes, it covers both janitorial and maintenance personnel.

75 Will any lifts (e.g., scissor or boom) or vehicles be Government-furnished for use during contract performance?

Answer No.

76 Can the Government please provide the number of Floor Mats and Runners that are currently at the facilities?

Answer See answer in Question 25

Can the Government confirm whether any new equipment or systems are planned to be installed and turned over during the performance period? If so, will these items be included in the initial contract scope, or will they be added after award through an equitable adjustment?

Answer None at this time.

78 Can the Government confirm if there is a sump to collect the dog hair in the K-9 kennels?

Answer No there is not.

79 Can the Government please verify we be required to clear the drains when the dog hair clogs the drains?

Answer Yes.

Can the Government verify that with the Rio Grande River bordering GSA Property will the contract require assistance if bodies need to be recovered?

Answer No

Can the Government please confirm if the contractor will be responsible for removing mud buildup caused by runoff in certain areas following heavy rain?

Answer Contractor is responsible for removing mud buildup caused by runoff except for the Truck Primary area next to the hill at the Columbia LPOE.

Can the Government please confirm if the contractor will be responsible for clearing storm drains that have become clogged with mud and debris and are currently not functioning properly and clearing dirt from the runoff catch area between the curb and concrete barriers near the Primary Lanes? When was the last time the storm drains were inspected or tested to confirm they are operational?

Answer Yes, the contractor is responsible for clearing storm drains. Storm drains inspected per PM Guide.

Can the Government please confirm if the parking garage is equipped with a carbon monoxide (CO) monitoring system?

If yes, when was the system last calibrated?

Answer No there is not.

C.9.5.4.4 Trees and Shrubs: Can the Government please provide the most recent survey report that includes a complete inventory of all trees and shrubs, along with the specific condition and location of each?

Answer Most recent survey report is not due until no later than April 30th of 2026.

Can the Government confirm the date when the last scheduled three-year electrical maintenance, including torque and tightening of connections, was performed?

Answer See answer Question 31

C.5.4.15 Labeling of Electrical Circuits and Panels: This section states that the contractor is responsible for labeling electrical circuits. Are all known electrical circuits labeled in the buildings now? If not, can this be included in the initial deficiency list?

Answer All circuts should be labeled at this time.

C.2.10 Building Automation System (BAS): Can the Government clarify the last time the building automation system was verified?

Answer October 2025

Is the offeror required to submit a PPQ for each referenced project provided in Factor 3: Experience and Factor 2: Past Performance?

Answer Yes 89 Can the Government please provide the number of rooms and square footage of carpeted areas with Carpet

Answer Information not available.

F.4.2 p.191 This section identifies the deliverables due during contract performance, including 3 year electrical testing.

Section C.6.9 requires compliance with NFPA 70B, which also requires annual infrared testing. Will the government please clarify if annual infrared testing is required?

Answer Yes, an infrared testing is required.

C.6.13.8 p.124 The PWS identifies the U S Courthouse, Laredo, TX (TX0311ZZ) as the only facility that has roof anchors. Please provide a count of the roof anchors and/or davits at this location.

Answer See answer questions 29, 30 92 C.6.13.8 p.124 Please provide an updated equipment list that includes the manufacturer and serial numbers for all items.

Answer Not available.

93 C.6.13.8 p.124 Please identify the current BAS (Building Automation System) manufacturer for each location.

Answer - Distech, Honeywell

C.6.13.7 Architectural and Structural Systems, Roofs This section states that roof repairs under $500 will be “discussed” with the CO or designee, and that “roof repairs exceeding $500.00 will not be the responsibility of the contractor” (pg.

123). Please confirm whether the contractor is responsible for all roof repairs under $500. Does the limit of liability apply to these services?

Answer The contractor may be responsible for repairs under $500.00. Shared liability does not apply.

95 C.6.13.8 Please identify the quantity and sizes of both underground and above-ground storage tanks.

Answer Refer to exhibit BL2 amended inventory.

96 C.6.13.8 Please clarify the contractor’s responsibilities regarding elevator maintenance and inspections.

Answer The contractor is not responsible for elevator maintenance 97 C.6.13.8 Please provide a list of current subcontractors.

Answer Government does not compile lists of subcontractors.

C.6.13.8 Are there any existing conditions that would prevent routine maintenance from being completed on any of the major mechanical systems?

Answer None at this time.

C.5.9 p.83 Fire Protection and Life: To ensure seamless continuity, who is currently performing the life safety inspections and repairs? (Fire alarm testing, Sprinkler Testing, Extinguisher Testing)

Answer Government does not disclose subcontractor information.

C.2.10 p.47 Building Automation System (BAS): Who is currently maintaining the BAS system and who is the manufacturer? (Auto Logic, Johnson Controls, Etc.)

Answer Government does not disclose subcontractor information.

C.2.63 p.55 Vertical Transportation Systems: To ensure seamless continuity, who is currently providing elevator inspections and maintenance for the building?

Answer Not part of this procurement 102 C.6.6.2 p.110 HVAC Water Management Plan: Who is currently providing water treatment services for the building? (Chem Aqua, Etc.)

Answer Government does not disclose subcontractor information.

103 F.4.2 p.196 When was the last 3-year electrical inspection completed?

Answer See answer Question # 31

104 F.4.2 p, 196 Who currently provides the Eddy Current testing for the site?

Answer Government does not disclose subcontractor information.

105 C.3.3 p.56 Will a specific area be provided for our staff?

Answer Yes

Are there any existing projects in the que that we will need to rebid once the contract is awarded or will existing projects be completed before the POP date?

Answer There are no projects to report at this time.

L.12 Technical Proposal Instructions, Factor 2: Past Performance a. Will the Government accept affiliate past performance references as a portion of the three (3) minimum projects to be submitted for this factor?

Answer No

L.12 Technical Proposal Instructions, Factor 3: Experience a. Will the Government accept affiliate past performance references as a portion of the three (3) minimum projects to be submitted for this factor?

Answer No

Figure L-3 Contractor Experience Sheet a. The revised Figure L-3 PDF provided with Amendment 0001 includes the following requirement: “Performed required services for building(s) with 600,000 square feet or greater, with at least one building being no less than 200,000 square feet.” However, the Figure L-3 included within the specification (pg. 285) lists a different minimum square footage for the same requirement: “Performed required services for building(s) with 200,000 square feet or greater, with at least one building being no less than 200,000 square feet.”

Please confirm the minimum square footage required to satisfy this requirement.

Answer 200,000 square feet. The L-3 has been corrected.

C.5.2. Building Operating Plan a.Please provide the current Building Operating Plan (BOP), if available. b. If unavailable at this time, will the current BOP be made available to the awardee prior to contract start?

Answer The BOP can be provided after award.

C.5.3.1 Equipment Inventory, General a. This section states, “Changes in inventory can result in a negotiated price adjustment to the contract…” while later in the same paragraph, states, “The Contractor may request an equitable adjustment pertaining only to physical changes in the building equipment which occur after the contractor start date.”

Please clarify this apparent contradiction.

Answer If the equipment inventory changes, a price adjustment to the contract will be negotiated.

112 C.5.3.3 Equipment Inventory, Reporting a. If a fire watch is necessary, will those hours be billable to the government?

Answer

C.5.9.2 Should any part of this service and equipment fail, the contractor will provide a fire watch at no additional cost to the government.

C.5.5.6 Environmental Management, Contractor Generated Solid Waste. a. Please confirm whether solid waste disposal expenses are the responsibility of the contractor. b. Are solid waste disposal services limited to contractor generated waste or required for the entire facility(ies)?

Answer a. Yes. b. Entire facility.

C.5.10 Tours a. Please provide the current Tour Plan, if available. b. If unavailable at this time, will the current Tour Plan be made available to the awardee prior to contract start?

Answer Not available.

C.5.11 Repairs a. This section seems to imply that if the contractor uses a subcontractor (subK) to perform a repair, subK labor is not billable to the government, but that the $2500 liability limit would be deducted from subK parts and materials only. For example, if the subK bills $3000 for parts and $2500 for labor totaling $5500, only $500 of that would be billed back to the government. Please confirm this assumption or explain the correct interpretation of this section.

Answer This section has been amended. For approved subcontractor repairs, the subcontractor's cost (to include labor) shall be treated as a repair line item.

C.5.11.2.3 Operations, Fully Reimbursable Repairs a. Please confirm whether fully reimbursable repairs incurred through misuse/abuse by “third parties,” would include building tenants and/or government employees (pg. 92).

Answer No.

C.5.12.2 Work Orders, Operations a. What is the anticipated volume of calls the contractor’s administrative support personnel will be expected to handle outside the scope of this contract?

Answer Undetermined.

C.5.12.2.1-C.5.12.2.3 Work Orders (Emergency Work Order, Emergency Call Back, Urgent Work Order Response) a. Is emergency and urgent time beyond core coverage hours billable to the government? b.Would these hours be allocated to the 250 annual Emergency Call Back hours referenced in C.5.12.2.2

Answer After the 250 hours limit has been reached each contract year, GSA will reimburse the Contractor for Emergency Call Backs (after hours) as proposed and awarded in the contract .

C.5.12.2.1-C.5.12.2.3 Work Orders (Emergency Work Order, Emergency Call Back, Urgent Work Order Response) a.

Please provide historical data for quantities of Emergency and Urgent Service Calls, if available. This information does not seem to be present in the provided BL6_Work_Order_History attachment. b. The BL6_Work_Order_History attachment appears to cover around 3 months of activity. Should this period be considered representative of an entire year?

Answer Yes

C.5.14.5 Building Management and Support Services, Flag Procedures a. Are there currently regular flag activities outside of normal working hours? If so, when and at which site(s)? b. What is the historical or expected frequency of flag replacement?

Answer a) No. b) The frequency depends on the wear and tear.

C.5.16 Reference Library a. Is there a current reference library in place? If so, please provide a list or table of contents of what documents are included, if available. b. If unavailable at this time, will this information be made available to the incoming contractor?

Answer The information will be available upon award.

C.6.0 Maintenance Specific Requirements, General a. Please provide a copy of the current Preventive Maintenance (PM) Plan, if available. b. If unavailable at this time, will the current PM plan be made available to the awardee prior to contract start?

Answer Uploaded PBS PM Guide to Amendment 003

C.6.1 Maintenance Standard a. Please provide vendor contact information for proprietary wind turbine services at the Colombia Port of Entry, if available.

Answer Government does not disclose subcontractors information.

C.6.13.7 Architectural and Structural Systems, Roofs a. This section states that roof repairs under $500 will be “discussed” with the CO or designee, and that “roof repairs exceeding $500.00 will not be the responsibility of the contractor” (pg. 123). Please confirm whether the contractor is responsible for all roof repairs under $500. Does the limit of liability apply to these services?

Answer The contractor may be responsible for repairs under $500.00. Shared liability does not apply. ?

C.6.13.8 Architectural and Structural Systems, Roof Anchorages a. When was the last ten (10) year certification performed for the roof anchorage at TX0311ZZ?

Answer See answer in Question 29

C.9.12.2 Integrated Pest Management, Initial Pest Assessment. a. Is the initial pest assessment billable to the government?

Answer No.

H.3 Removal from Contract Work. a. Will the government put any personnel removal directives in writing?

Answer Yes

H.6.2 Price Proposal for Additional Services and Above Standard Services Work a. Who is authorized to approve Additional Services or Above Standards Services work below $2500 other than the actual tenant (via PCard)? May the COR or other government representatives authorize payment on the contract?

Answer Above Standard Sevices over $2,500 will be award via task order by a Contracting Officer.

H.6.5 Labor a. Will the government allow the contractor to bill labor hours incurred during normal working hours for additional/above standard services if an additional employee is brought in to perform the work? Using a scheduled employee would likely cause unnecessary delays to additional/above standard work performance or result in scheduled work being missed.

Answer If the Contractor uses in-house labor resources during Contractor employees’ Normal Work Hours, to perform the repair, no labor shall be charged. C.5.11.2.2

Figure_L-1_Combined_Management_Plan a.The provided Figure_L-1_Combined_Management_Plan spreadsheet does not contain a staffing model in the “Government’s Baseline” section. Please provide a revised Figure L-1 which includes the government’s Management Plan baseline.

Answer See answer in Question 8

L.12.C, Factor 2: Past Performance p. 280 A) Are bidders allowed to include corporate experience information (references) from parent companies? B) If yes, does that allowance apply to JV bidders as well as non-JV bidders?

Answer

No. A minimum of 1 Past Performance project must be submitted from each member of the joint venture. An offeror shall also submit a Past Performance record for a Joint Venture, Partnership or other teaming arrangements in which they were a party and must clearly specify their role and contribution to the joint venture. To be considered relevant, the role and contribution specified in the Past Performance reference must demonstrate relevant work under this solicitation.

L.12.C, Factor 2: Past Performance p. 281 The addition of the 2-year requirement for past performance references in AM 01 (“The contract is/was in place for at least two consecutive years”) has a limiting effect on bidders’ choices. Given that the 2-year limitation was not in the original RFP and was inserted after reference and PPQ determinations had already been made in some cases, would the govt. consider meeting bidders halfway and make the requirement one (1) year instead of two?

Answer See answer in Question 38

L.12.C, Factor 2: Past Performance p. 282 In preparing for this proposal, we have encountered multiple instances where we are unable to reach people to provide information due to them being furloughed (per the govt. shutdown). Will the govt. consider extending the proposal deadline to allow bidders time to catch up once the shutdown ends?

Answer There will be no additional extensions.

Figure B-3 Pricing of Services Does the government have any estimates to share between the monthly mechanical, custodial, and grounds maintenance line-item costs per location?

Answer No, the contractor should determine the pricing for these services based their calculations FS 135 C.6.12.1 p. 121 Does the government expect the contractor to inspect, test, and maintain the elevators?

Answer See answer question 96.

BL 1-5 BL 4 appears to be missing - Is there supposed to be a BL4? Could the government provide these lists in Excel?

This would help ensure bidders are adequately tracking these assets and adequately plan for expected preventative maintenance costs. Is there a list of HVAC assets for the 6 locations?

Answer BL2 Inventory uploaded in admendment 003. BL4 covers elevators which has a separate maintenance contract.

137 BL6 Work Order History Could this list be provided in Excel?

Answer No.

138 C.5 Exhibits Building Information List Could these lists be provided in Excel?

Answer No.

139 Would the government provide the latest CBA in place?

Answer See answer question 43.

M.5 Technical Evaluation Factors / Factor 2: Past Performance p, 294 & 282 Respectfully, would GSA provide clarification with regard to Section M Factor 2 Past Performance for joint ventures, to address the GSA’s evaluation of past performance from joint ventures formed pursuant to the SBA's Mentor-Protege Program. Specifically, in respect to SBA's joint venture regulations (13 CFR 125.8(e): (2) If a procuring activity requires a protégé or lead small business joint venture partner to demonstrate some successful performance and/or experience on fewer previous contracts of lower values than that required of other offerors generally, successful performance by the protégé or lead small business firm on the contracts it identifies shall be rated equivalently to successful performance by the mentor or non-similarly situated partner to the joint venture or any other individual offeror on the higher valued contracts they identify. (3) The partners to the joint venture in the aggregate must demonstrate the past performance, experience, business systems and certifications necessary to perform the contract.

Answer

13 CFR 125.8(e)(2) does not apply to this procurement, as we are not asking the "lead small business joint venture partner to demonstrate some successful performance and/or experience on fewer previous contracts of lower values than that required of other offerors."

C.6.13.4, Historic Buildings p. 123 Are there any buildings within the specified locations that are deemed to be 50 years old or older?

Answer None

C.9.5.1.14 Elevators and Stairways Would the contractor be responsible for any inspections or preventative maintenance related to the technical operation of elevators or lifts?

Answer See answer in question 96

G.7.7 - Deducting Monies p. 202 Will any provisions of G.7.7 Deducting Monies for Failure to Respond to Service Calls include items related to Emergency Work Orders (C.5.12.1) or Emergency Call Backs (C.5.12.2.2).

Answer Yes as it is explained in C.5.12.2.2 Emergency Call Back (Beyond Core Coverage Hours) and C.5.12.2.3 Urgent Work Order Response (During Core Coverage Hours)

144 Is attending the Site Visit/Walk-Through Tour mandatory to be eligible for award?

No

145 Can offerors use the past performance of subcontractors or teaming partners?

See answer in Question 14.

Can offerors submit a bid for one or some of the Task Areas in the SOW or is the offer across all Task Areas (e.g.

Bidding for Custodial support only) No, this is Full Maintenance; Operations and Maintenance; Custodial, Grounds, and Related Services Contract

147 Will the Government make multiple awards for this effort?

No

There may be some critical pieces of equipment not included in the provided equipment list (Attachment 28.-BL1). We wanted to bring this to your attention, as it appears certain equipment currently being serviced by subcontractors at contract locations is not reflected in the solicitation’s equipment list.

Figure BL-1 uploaded with Amendment 0003 to SAM.gov