47PB0019R0002_Tab_10_Solicitation_Amend_01_Attach_07_Pre-Proposal_Conference_Presentation_2019_07_17.pdf

Welcome to the Pre-Proposal Conference for Operations and Maintenance Services at the John F. Kennedy Federal Building, Boston, MA

Solicitation 47PB0019R0002

July 17, 2019

Introductions Page 3 Ground Rules Pages 4 - 5 Offeror Eligibility Pages 6 Contract Term Page 7 Nature of the PWS Page 8 PWS Attachments Page 9 - 10 Building Overview Page 11 Wage Determinations Page 12 - 13 Security Requirements Page 14 Major Proposal Requirements Pages 15 - 19 Proposal Evaluation Pages 20 - 23 Reminders Page 24

Agenda

GSA Representatives:

Donna Maffeo, Supervisory Contracting Officer Simeon Berry, Contract Specialist Brooke Harris, Contract Specialist Miranda Beaudet, Contract Specialist Jim Kelliher, Boston Service Center Branch Chief Bryan Rupprecht, Property Manager, JFK Stephen Ricci, Property Manager, JFK

Introductions

No statements, remarks, or explanations made by a Government representative or any other Party during this Pre-Proposal Conference can change the terms and conditions of the Solicitation.

The Solicitation will remain unchanged unless an Amendment is issued which incorporates any changes discussed during today’s Pre-Proposal Conference.

All Amendments will be posted on FBO.gov (https://www.fbo.gov/). Make sure to check FBO before submitting an offer.

Ground Rules https://www.fbo.gov/spg/GSA/PBS/1PMPODM/47PB0019R0002/listing.html Page 4

Today’s presentation will be posted on FBO.gov, along with any responses to questions received to date.

Attendees must submit any questions in writing via email to Simeon.Berry@gsa.gov and Donna.Maffeo@gsa.gov by 2:00 pm EST, Wednesday, July 24, 2019. No verbal questions will be answered.

Video or tape recording is not allowed during this conference. Still photos are permitted as long as they do not include people’s faces or security features.

Ground Rules (CONT)

This procurement is 100% set-aside for Small Business.

– Businesses qualifying as Small under NAICS

561210 (Facilities Support Services) Less than $38.5 million in average annual receipts

Offeror Eligibility

See Sections 6.1.1 and 7.1.1.a. Page 6

The anticipated contract award date is September 27, 2019, and the start date is December 1, 2019

The contract shall be a Base ten (10) months with nine (9) Option Years.

The Base Period of performance shall be December 1, 2019 through September 30, 2020.

Subsequent Option Years shall be exercised at the discretion of the Government in accordance with FAR Clause 52.217-9.

The Government shall have the option of extending the services under this contract at the current rates up to an additional six (6) months in accordance with FAR Clause 52.217-8.

Contract Term

See Sections 2.3 and 2.4. Page 7

This Solicitation is performance-based.

A Performance Work Statement (PWS) allows potential Offerors to utilize their individual industry experience in proposing a plan to meet the requirement.

This PWS describes the minimum requirements and acceptable outcomes.

All, or part of, the successful Offeror’s Technical Proposal shall be incorporated into the contract.

The Solicitation incorporates a new national GSA PWS template.

Nature of the PWS

Page 8See Section 1.0.0 (General Contract Requirements).

EXHIBIT 1: Proposal Checklist Cover Sheet EXHIBIT 2: Standard Form 1449 (Solicitation/Contract/Order for

Commercial Items) EXHIBIT 3: Solicitation Line Item Pricing Table EXHIBIT 4: Building Information Sheet EXHIBIT 5: Energy and Water Efficiency Monthly Report EXHIBIT 6: Maintenance Submittal EXHIBIT 7: Construction Services Form EXHIBIT 8: Chart of Deliverables EXHIBIT 9: Smart Building

PWS Attachments

Page 9See Section 5 (List of Attachments).

EXHIBIT 10: QASP

EXHIBIT 11: Unit Price Agreement EXHIBIT 12: Wage Determination CBA WD 1989-0460 Rev 16

2018-10-09 EXHIBIT 13: Wage Determination CBA (IUOC) 2018-07-31 EXHIBIT 14: Wage Determination DB WD MA190001 Rev 04

2019-07-05 EXHIBIT 15: Contractor’s Qualifications and Financial Form

(GSA-527)

EXHIBIT 16: Past Performance Reference Form CPARS EXHIBIT 17: Equipment List (to be added via Amendment) EXHIBIT 18: Public Building Maintenance Standards Guide

2018 (to be added via Amendment)

PWS Attachments (CONT)

Page 10See Section 5 (List of Attachments).

Building Overview

The Building information contained in Exhibit 4 (JFK Building Information Sheet) are for informational purposes only.

– Gross Area: 1,045,837 SF Equipment List (Exhibit 17) The Contractor is responsible for all services as specified in the statement of work.

Offerors are cautioned to inspect the Building prior to submitting their offers.

Wage Determinations

This solicitation is issued pursuant to the current governing Collective Bargaining Agreement (CBA) and the Davis-Bacon Act:

– Wage Determination CBA WD 1989-0460 Rev 16

2018-10-09 Wage Determination CBA (IUOC) 2018-07-31

(Incorporated by reference by DOL into WD 1989-0460)

– Wage Determination Davis-Bacon Building Construction WD MA190001 Rev 04 2019-07-05

See Exhibits 12, 13, and 14. Page 12

Wage Determinations (CONT)

Unit Price Agreement / Structural Alteration Work

– UPA or Structural Alteration work over $2,000 covered by Davis-Bacon wages.

Wage Determination Davis-Bacon Building Construction

WD MA190001 Rev 04 2019-07-05 A new UPA Davis-Bacon Wage Determination will be incorporated each Option Year.

– The Contractor shall utilize the proposed UPA price differential for each Base and Option Year to account for any escalation in actual Davis-Bacon wages paid by the Contractor for UPA-priced work.

See Section 1.6.17 and Exhibit 11. Page 13

Security Requirements

HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and Contractors” (the Directive). The Directive requires GSA to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to Federally-controlled facilities.

Please Note: A Notice to Proceed will NOT be issued without the Awardee satisfying security requirements.

See Section 4.1.1 (GSAR 552.204-9), FAR 52.204-9, and http://www.gsa.gov/hspd12 Page 14

Major Proposal Requirements

Signed and Checked Proposal Checklist Cover Sheet Signed Standard Form (SF) 1449 and Amendments Solicitation Line Item Spreadsheet (Microsoft Excel and PDF) Annual Offeror Representations and Certifications Technical Approach (15 pages max) Management Approach (20 pages max) Corporate Capability Narrative (7 pages max)

(3) Past Performance Projects Information (15 pages max) Current Certified Financial Statements / GSA Form 527 Small Business and Socioeconomic Status Evidence

See Exhibit 1 (Proposal Checklist Cover Sheet) & Section 7.1.1 [FAR 52.212-1(b)]. Page 15

Major Proposal Requirements (CONT)

Management Approach (20 pages max)

– Organizational Chart with Key Personnel (1 page max)

– Staffing Plan (3 pages max)

– Key Personnel Resumes with Licenses / Certifications (5 pages max)

– GSA NCMMS Management Narrative (2 pages max)

– Construction Management Narrative (2 pages max)

– Proposed Subcontractors & Work to Be Performed (2 pages max)

– Quality Control Plan with Key Elements (5 pages max)

See Section 7.1.1 [FAR 52.212-1(b)(4)(ii)]. Page 16

Each proposal shall consist of two (2) separate PDF volumes:

Vol. I Price & Business Proposal Vol. II Technical Proposal

Proposals must be marked as “RFP 47PB0019R0002” and be emailed to Simeon.Berry@gsa.gov and Donna.Maffeo@gsa.gov by 2:00 pm EST on Tuesday, August 13, 2019.

See Section 7.4 (Submission of Proposals). Page 17

Emailed Proposals

– Email with return receipt requested

– Split into multiple emails if attachments exceed 20 megabytes in size Number multiple emails as part of a series

– Allow enough time for emails to be accepted by the server.

Teaming Arrangements (Joint Venture / Partnership) Each Member must:

– Sign the SF-1449 and all Amendments

– File Annual Representations and Certifications

– Submit Certified Financial Statements / GSA Form 527

– Submit executed copy of agreement with signatures

– Specify in the agreement what resources each party will contribute

– Explain roles and responsibilities of each team member

(if teaming arrangement with significant subcontractor)

– Submit separate Past Performance if no joint performance available.

See Sections 7.2.1.3.b 4, 7.2.1.6, 7.2.1.5 7.2.1.3, 8.1.3, and 7.2.1.3.a. Page 19

Evaluation Criteria (in descending order of importance):

1. Technical Approach

2. Management Approach

3. Corporate Capability

4. Past Performance

5. Socioeconomic Status

Proposal Evaluation

See Section 8.1.1 (FAR 52.212-2). Page 20

All non-price factors, when combined, are approximately equal to price.

As technical proposals become more equal in merit, the total evaluated price becomes more important.

Offerors without relevant or available Past Performance will not be evaluated favorably or unfavorably on Past Performance, but must affirmatively state this in its proposal.

Proposal Evaluation (CONT)

See Section 8.1.1 (FAR 52.212-2). Page 21

Offerors are cautioned to make their initial offer their best offer, because award may be made without discussions.

In accordance with FAR 52.212-1(g) the Government intends to award on the basis of initial offers, but reserves the right to conduct discussions if determined by the Contracting Officer to be necessary.

See Section 7.1.1 [FAR 52.212-1(g)] & Section 7.1.1 [FAR 52.212-1(b)(10)(i)]. Page 22

The Government anticipates making one (1) award under this Solicitation.

The apparently successful Offeror shall be determined based on the offer that provides the best value to the Government.

See Section 8.1.1.

Reminders

The final submission date for questions is 2:00 pm EST, July 24, 2019. Questions must be submitted via email to Simeon.Berry@gsa.gov and Donna.Maffeo@gsa.gov.

Proposals are due by 2:00 pm EST, August 13, 2019.

Submitted offer pricing should be held firm for sixty

(60) calendar days.

The projected award date is September 27, 2019.

– Allows for sixty (60) days of transition phase

The projected start date is December 1, 2019.

Pre-Proposal Presentation Questions