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SOLICITATION #36C77623B0041 - TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET - PROJECT NAME: Salt Lake City Project 660-21-700 EHRM Infrastructure Upgrades Construction
ITEM
NO.
| DATE QUESTION RECEIVED |
| DATE QUESTION ANSWERED |
| QUESTION |
| GOVERNMENT RESPONSE |
| 1. |
| 7/20/2023 |
| 8/17/2023 |
| *Please refer to Attachment V1.1* |
| See Attachment V1.1 responses. |
| 2. |
| 7/20/2023 |
| 8/17/2023 |
| Since we were unable to visit every building at the pre-bid, can someone at the VA take a picture and (publish in the solicitation website) of each one of these existing panels and nameplate data with the door in the open position. We need to verify panel manufacturer and AIC rating in order get the correct breakers to install in existing panels. |
*Please refer to Attachment V2.1* See Attachment V2.1 responses. Panel make, model, and AIC ratings have been provided in response.
| 3. |
| 7/21/2023 |
| 8/17/2023 |
| Please provide the circuit numbers for mechanical equipment SS-2 and rooftop outlet located on the 3rd level roof of building 01 shown on sheet 01-EP130. |
*Please refer to Attachment V3.1* Circuit SS-2 units on sheet 01-EP130 to panel “1-3-C-E-P2”. This is located in the new CT room 3C06A-1.
| 4. |
| 7/25/2023 |
| 7/25/2023 |
| Due to the complexity of this project I respectively request that the technical questions due date and bid date be extended by 1 week. |
| CO and COR have agreed to extend the technical questions due date to 8/1/23. The Bid Due date will be extended to 8/22/23. |
| 5. |
| 7/25/2023 |
| 8/17/2023 |
| - Specification states to provide an SSHO, can the project superintendent have dual duties as the superintendent and SSHO? |
| The Superintendent shall not have any shared duties as a QCM, SSHO or any other roles on the project. |
| 6. |
| 7/25/2023 |
| 8/17/2023 |
| - Specification states to provide a CQC System Manager, can the project superintendent have dual duties as the superintendent and CQC System Manager? |
| The QCM shall not have any shared duties as a SSHO, superintendent or any other role on the project. |
| 7. |
| 7/25/2023 |
| 8/17/2023 |
| - If the superintendent is able to provide combined SSHO and CQC System Manager capabilities, will they be able to perform all three positions in tandem? |
| See 5. |
| 8. |
| 7/25/2023 |
| 8/17/2023 |
| *Please refer to Attachment V5.1* |
| See Attachment V5.1 responses. |
| 9. |
| 7/25/2023 |
| 8/17/2023 |
| 1. Attachment 13 indicates that bidders are to include all state and local sales or use taxes for construction materials. Assuming this project takes place entirely on federal property, please confirm that sales tax is not applicable on labor, only use tax on materials and equipment. |
| As listed in the solicitation and Attachment 13, bid all state and local taxes. There are no exemptions on this project. |
| 10. |
| 7/25/2023 |
| 8/17/2023 |
| 2. Is the contractor required to keep the existing EHRM system in place during uplift, or is the Government responsible? |
| The contractor will need to coordinate with the owner to ensure the existing system is up and operational and is only moved when the owner dictates the move. |
| 11. |
| 7/25/2023 |
| 8/17/2023 |
| 3. What is the cutover process to integrate into the Nation-Wide system? |
| This project is to upgrade the Information Technology distribution and services to buildings at the George E. Wahlen VA Medical Center campus. Integration to a “Nation-Wide” system is out of the scope of this project. |
| 12. |
| 7/25/2023 |
| 8/17/2023 |
| 4. Will the Government consider extending the contract duration by 365 days? The current 730 day duration may not be adequate due to phasing/sequencing requirements. |
| No |
| 13. |
| 7/25/2023 |
| 8/17/2023 |
| 5. At the site visit we were only provided minimal project area reviews. Please provide photographs of existing conditions of all areas of work (at a minimum, representative areas of existing conditions at each building, TR, and surrounding areas of the TRs) |
| See Attachment of typical existing IT rooms and corridors. |
| 14. |
| 7/25/2023 |
| 8/17/2023 |
| 6. Please provide information on the current fire alarm system to include manufacturer and vendor who services it. |
| It is a Siemens MXL fire system, serviced by Alarm Control. |
| 15. |
| 7/25/2023 |
| 8/17/2023 |
| 7. Please provide information on the current security system(s) to include manufacturer and vendor who services it. |
| Software House |
CCure 9000.
| 16. |
| 7/25/2023 |
| 8/17/2023 |
| 8. Please provide pictures of the existing electrical panels that are being affected by this project. The breakers being added by this project can vary greatly in cost, depending on the panel. |
| See response 2. |
| 17. |
| 7/25/2023 |
| 8/17/2023 |
| The Drawings for this project have extensive reference to "Verify in Field". The organized site visit did not provide access to or sufficient time in all work areas. It was also stated that the organized site visit will be the only opportunity to visit the site. Will work elements and spaces that deviate from the project plans be handled as an unforeseen or differing site condition? |
| Yes, within reason. Also see responses to all these questions, specifically response 13. |
| 18. |
| 7/25/2023 |
| 8/17/2023 |
| The duration of this project will require cost escalation for materials. It does not appear that an escalation clause has been included. The volatile nature of construction materials will have a great impact on the contract value. How will cost escalation related to project materials be handled? Will the contractor be responsible for all risk associated with cost escalation or will an escalation clause be added? |
| In accordance with FAR 52.216-1, this requirement will remain as a Firm Fixed Price contract. |
| 19. |
| 7/25/2023 |
| 8/17/2023 |
| On the enlarged power plans there are new devices shown being fed from existing panels. Please show the locations. |
· 1-2-A-N-P2 on enlarged power plan F5/01-EP401
· 1-4-A-N-P2 on enlarged power plan B1/01-EP402
· 1-4-A-N-P2 on enlarged power plan B3/01-EP402
· 1-4-A-N-P2 on enlarged power plan B5/01-EP402
· 1-4-A-N-P2 on enlarged power plan D3/01-EP402
· 1-3-A-N-P2 on enlarged power plan D1/01-EP402
See updated drawings showing locations on Addendum No 1.
| 20. |
| 7/27/2023 |
| 8/17/2023 |
| *Please refer to Attachment V7.1* |
| See Attachment V7.1 response |
| 21. |
| 7/27/2023 |
| 8/17/2023 |
| *Please refer to Attachment V7.2* |
| See Attachment V7.2 responses. |
| 22. |
| 8/1/2023 |
| 8/17/2023 |
| 1. Is there a full asbestos/lead inspection report available? All we have received is a map showing their location of known ACM materials. This is not sufficient for our needs. |
| See attachment Excel table “2017 AHERA 3-Year Reinspection v2.2 2017_1205_BT”. An updated inspection report will be provided to awardee after the project is awarded as additional guidance. |
| 23. |
| 8/1/2023 |
| 8/17/2023 |
| 2. Will there be any limitations to the hours of operation that we will be allowed to work? Would it be possible to work after regular business hours? |
| Advance scheduling with the VA will be of paramount importance and work in evening, nighttime, and weekend hours will be required and shall be included in the constructors Base Bid Pricing. See Statement of Work. |
| 24. |
| 8/1/2023 |
| 8/17/2023 |
| 3. What will the clearance criteria be for areas where asbestos abatement has been completed? Will the owner want visual and/or air clearances for all areas? |
| TEM samples inside the regulated area shall be at or below 70 asbestos s/mm2 to satisfy the project final clearance criteria. Any suspicious material must be tested by the contractor. See specifications 02 82 13.19, 02 82 11 and HR drawings for more information. |
| 25. |
| 8/1/2023 |
| 8/17/2023 |
| 4. Who is responsible for providing 3rd party oversight for abatement activities? |
| General Contractor. |
| 26. |
| 8/1/2023 |
| 8/17/2023 |
| 5. What should we plan for in regard to staging areas and parking? |
| There will be limited space available. |
Due to changing conditions and projects on campus, defined staging and parking areas are not established at this time. See sheet AE002 for conceptual staging plan and construction path of travel to each building.
| 27. |
| 8/1/2023 |
| 8/17/2023 |
| 6. Will we be allowed to utilize the power and water available onsite? |
| Yes. |
| Please confirm the existing Fire Alarm system for the above-mentioned solicitation. |
| See response to 14. |
| Will any other manufacturers other than Duraline Microduct be acceptable? |
| Duraline is the acceptable manufacturer for the Microduct. |
| Will CommScope ABF be acceptable over AFL? |
| Yes confirmed. |
| Will CommScope ISP fiber and connectivity be acceptable over Corning? |
| Yes, confirmed if it matches the HD Corning used as BOD. |
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