AS06_Site Visit Q-A Responses_SPS Equip Site Prep.pdf

SPS Equip Site Prep (MPLS) Q&A’s 36C26325B0023

PN: 618-CSI-240

1. Please review the attached specs for a ceiling tile substitution request and provide a determination of whether or not this would be acceptable.

a. The ceiling tile in the ceiling tile substitution request will not be acceptable.

2. Will the sign-in sheet from site visit be available in addendum?

a. The sign-in sheet will be provided in an addendum.

3. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

a. No

4. If no to the question above, will the SSHO need to be full-time for this project?

a. Yes

5. Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?

6. If no to the question above, will the QA/QC need to be full time for this project?

7. Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?

8. Please confirm if tax should be included in our proposal?

9. Please provide the latest wage determination for this project’s county.

a. The Minneapolis VA Campus is located in Hennepin County in Minnesota and the CO has verified, as of the date of this Amendment, the latest wage determination for this project’s county was provided with the original IFB documents.

10. Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation?

a. Once the award is executed, the prevailing wages will be consistent for the life of the project with no escalation. If it should update prior to the award being executed, then it will be provided to either confirm pricing remains the same or if proposal revisions are required.

11. Who is responsible for contracting the commissioning agent?

a. The construction contractor is responsible for contracting the commissioning agent. The commissioning agent must be from a 3rd party.

12. Please advise how much time we should carry for initial, background checks, badging, and safety training of employees working on site. Also, is training good for the contract duration or will they need to be retrained annually?

a. Background checks and badging, take around 4-6 weeks. Safety training is the responsibility of the contractor and has no bearing on contract time.

13. Is the use of temporary plastic wall panels (such as STARC panels) acceptable to meet ICRA requirements?

a. STARC panels are acceptable as a hard, temporary barrier for ICRA containment.

14. Will shutdowns be required to be done during off hours or weekends?

a. Shutdowns will have to be done during off-hours or the weekends. Contractors will have to coordinate shutdowns with the COR.

15. Confirm anticipated work hours. Can work be completed during normal business hours?

What are the expectations for off-hours work requirements besides tie-in connections?

a. Anticipate that the majority of the work will need to occur outside normal business hours, however work hours will have to be coordinated with the COR.

16. Will work areas, mechanical rooms, etc. be cleared of all stored items prior to the contractor entering those areas?

a. COR will coordinate with the selected general contractor on equipment/item relocations.

17. Will a full-time fire watch be required during activities such as cutting, brazing, and welding? How long after such activities are completed?

a. Yes. Fire watch required during and 30 minutes after operation (60 minutes for torch applied roofing operations). Contractor will need to request a burn permit for any fire related activities.

18. Please confirm the extent of any duct cleaning scope requirements.

a. The contractor shall clean all modified and new ductwork from this project. The contractor shall clean all debris after each work shift.

19. Who is the vendor or contractor currently servicing and maintaining the Building Automation System or Temperature Controls System?

a. Johnson Controls International (JCI)

20. Who is the vendor or contractor currently servicing and maintaining the

Telecommunications System?

a. Which system specifically? There are multiple contractors such as OIT, Biomed, Wire Access Point, etc.

21. Who is the vendor or contractor currently servicing and maintaining the Fire Alarm

System?

a. FireNet

22. To allow sufficient time to review responses and prepare our bid we kindly request that you please extend the bid date.

a. Due to the end of the Fiscal Year, no bid date extensions will be provided at this time. Upon posting of the amendment, there are approximately 11 calendar days to finish preparing bids for submission and the Contracting Officer feels this is sufficient time as of now. If closer to the bid opening date, any contractor feels an extension might be needed, a request can be submitted and the Contracting Officer will take it into consideration.

23. Can multiple phases be performed at the same time?

24. Please confirm if the Superintendent can have any shared duties as a QCM or SSHO.

25. Please confirm if the SSHO can have any shared duties as a QCM or Superintendent.

26. Please confirm if the QCM can have any shared duties as the SSHO or Superintendent.

27. Section 00 01 10 Table of Contents – Section 05 50 00 Metal Fabrications is referenced in other sections, but the section is not included in the bidding documents can you include this specifications section.

a. Spec Section 05 55 00 Metal Fabrications is being issued as Addendum #1

28. Section 01 00 00 General Requirements 1.6 Operations and Storage Areas - Will any onsite storage or spaces be provided either inside the facility or outside on the property/campus?

a. A location for storage can be coordinated with the COR after award.

29. Section 01 00 00 General Requirements 1.9 D. NPDES Permit – The scope of work involved does not include exterior work Can this permit be waived for this contact?

30. Section 01 00 00 General Requirements 1.10 Restoration – Can you provide cross section depth of existing concrete floors for repair and replacement.

a. No, this information is not currently available to the VA.

31. Section 01 00 00 General Requirements 1.10 Restoration – Can you provide Existing

As-Built drawings for the existing underground piping and electrical for the affected underground work.

a. These are provided in this amendment.

32. Section 01 00 00 General Requirements 1.15 Warranty A – indicates warranty to begin at date of acceptance can you confirm that this date would be the substantial completion date?

33. Section 01 00 00 General Requirements 1.22 Use of Utility Services – Can you clarify the VA will allow the use of facility water and electricity at the sole expense of the VA for the work?

a. Yes – Coordinate connections and service panels with COR. Temporary service panels are not the responsibility of the VA

34. Section 01 00 00 General Requirements 1.26 Government Furnished Property – Can you provide shop drawings i.e. sizes and weights for the owner provided equipment?

a. These are provided in amendment #1.

35. Section 01 00 00 General Requirements 1.26 Government Furnished Property – Can you identify the designated storage area for this equipment onsite?

a. The storage area will be coordinated with the COR upon award.

36. Section 01 00 00 General Requirements 1.26 Government Furnished Property – Can you identify the designated storage area for salvaged equipment to removed and stored?

a. The designated storage area for salvage equipment to be removed and stored will be coordinated with the COR upon award.

37. Does the Period of Performance account for all long lead time items?

a. Period of performance is 330 calendar days from award date. If there is a specific item that may impact critical path, please identify and will be coordinated on a case by case basis.

38. Does the Period of Performance account for employee badging time frame?

39. Is there a geotechnical soil report that can be provided in the bid documents at underground plumbing areas?

40. Section 01 33 23 Shop Drawings 11.6 D Submittals (FTP Site) – Can the submittals, RFI’s and Submittal register, and other project correspondence be utilized thru Procore?

a. Yes, Spec Section 01 33 24 Electronic Submittal Procedure will be issued in

Addendum #1.

41. Section 01 35 26 1.9.A - Does the SSHO have to be a direct employee of the Prime

Contractor?

42. Section 01 35 26 1.9 D - Can the Site Safety Officer (SSHO) also perform the superintendent and quality control functions i.e. Triple hat Functions?

43. Section 01 35 26 B Are we able to utilize our starc wall panels for the ICRA barriers?

a. See response to question 13.

44. Section 01 45 00 Quality Requirements 3.4 B – Does the CQC Manger have to be a direct employee of the Prime Contractor?

45. Section 01 45 00 Quality Requirements 3.4 B – Can the CQC System Manger In Lieu of graduate requirements can their qualifications be substituted for work experience?

a. As long as the work experience is at least 5 validated years of CQC System

Manager experience.

46. Section 01 57 19 Temporary Environmental Controls – 1.5 F Reduction of noise – is there other after work hours we can perform high noise work in lieu of 8:00 AM – 6:00

PM

a. Spec Section will be revised in Addendum #1 to “Perform construction activities involving repetitive, high-level impact noise only after normal business hours (7:00 am to 5:00 pm) unless otherwise permitted by local ordinance or the COR”.

47. Section 01 58 16 3.2 Temporary Signage – Can you provide a temporary signage schedule to identify the correct signage language and rooms?

a. Refer to sheet AW111 on the construction drawings.

48. Section 01 74 19 Waste Disposal – Are we allowed to utilize Elevators for the transportation of waste?

a. The primary work area is in the basement. The contractor can utilize the freight elevator.

49. Section 01 91 00 Commissioning - Will any of the commissioning for this project require commissioning services for existing systems in the building?

a. Refer to 01 91 00 Section 1.7

50. Will VAMC be able to provide attic stock for ceiling tile, wall coverings, flooring where we may be tying into.

51. Are there any seismic requirements for MEP systems? If there are, have they been incorporated with the design already? or is the GC to hire a seismic engineer to tell us how to install?

a. There are no seismic requirements.

52. Section 08 11 13 2.5 HM Frames – Can you provide which doors are level 1 or level 2 thickness

a. Door BM-105 will be level 1 and the other doors will be level 2.

53. Section 08 56 19 Pass Windows – The equipment schedule on the plans indicates item 2 and 2.1 as pass-thru window and is indicated as supplied and installed by VA. Can you please confirm if the VA will provide and install and exclude Section from this contractor work.

a. VA working with 3rd party vendor for this equipment. Contractor to coordinate with

COR and vendor for install.

54. Section 08 71 00 Door Hardware – Hardware Groups indicates 08 71 13 Automatic Door Operators can you included the specifications section as it is missing from the specifications.

a. Yes, Spec Section 08 71 13 Automatic Door Operators will be issued in addendum.

55. Section 08 80 00 2.2 Heat-Treated Glass – Can you provide location of required heat-treated glass?

a. For any non-fire rated doors with a glass panel, the panel glazing will be tempered glass. The doors BM-107B, BM-107D, BM-109A, BM-109AA, BM- 109AB, BM-110, and CB-92CA per the opening schedule on sheet AE500 will use tempered glass.

b. Refer to the revised Opening Schedule issued in Addendum #1 for locations.

Item B. Clear Heat Strengthened Glass has been removed from this section.

56. Section 08 80 00 2.2 Heat-Treated Glass – If the heat-treated glass is at the cart wash units these are supplied and installed by VA. Can you exclude this glass from the contractor work?

a. The heat-treated glass is built into the cart washer units. The clear heat strengthened glass portion of the spec will be removed in an addendum.

57. Section 08 80 00 2.6 Laminated Glass - Can you provide location of required Laminated glass?

a. No Laminated glass will be used on this project. This section will be removed from the specifications.

58. Section 08 80 00 2.9 Fire Glazing - Can you provide location of required Fire glass?

a. Fire glass will be used at fire rated doors. The doors BM-110A and CB-92CB per the opening schedule on sheet AE500 will use fire glass. Refer to the revised Opening Schedule issued in Addendum #1.

59. Section 09 05 16 Subsurface has there been an asbestos flooring analysis performed on the flooring being removed.

a. No report is currently available but according to the information currently available to the VA, Building 70 does not contain Asbestos.

60. Section 09 05 16 Subsurface Preparation 3.2 B Substrates

a. If the substrates after flooring removal is completed and does not meet the substrate requirements this would indicate an unforeseen site condition?

i. Yes, the substrate is concrete and shall be prepared as required by floor manufacturer’s instructions, per Section 3.2C.

b. Are we required to provide All of the floors including existing floors to include a moisture remediation coating?

i. All floors impacted by this project. Moisture remediation coating is required where issues caused by moisture vapor is a concern and by flooring manufacturer’s instructions, per Section 2.1.

61. Section 09 06 00 -Room Finish Schedule – Can you provide the existing product data utilized in the existing spaces to match existing?

a. The product for the existing flooring in the temp scope processing room and the temp anteroom is the BASF product in the Material schedule on sheet AF600, but the contractor will need to both provide and apply it if any patchwork needs to be done

62. Section 09 06 00 -Room Finish Schedule – If the existing Finish materials are discontinued and cannot be acquired will the VA provide an alternate selection at the current cost for the product?

a. The product for the existing flooring in the temp scope processing room and the temp anteroom is the BASF product in the Material schedule on sheet AF600, but the contractor will need to both provide and apply it if any patchwork needs to be done.

63. Section 09 06 00 -Room Finish Schedule 2.2 C – Resinous Flooring – Can you provide the location of the resinous flooring for sections 09 67 23 as it appears these sections indicated are not included in the specifications only 09 67 26.

a. Refer to sheets AF111, AF112, and AF113 on the construction drawings

64. Section 09 67 26 Resinous Flooring 1.03 System indicates Sikafloor Pronto but section

09 06 00 room finish schedule RES-1 indicates a BASF Product can you please confirm the type of product to utilize.

a. The BASF Product is the same as the Sikafloor Pronto (BASF's MasterTop 1851

SRS CF is the same product as Sika USA's Sikafloor Pronto RB-1851 CF). The BASF Product will be changed to the Sikafloor Pronto in an amendment.

65. Section 09 67 26 Resinous Flooring 3.02 C “In the event the Flooring Installer has employed all acceptable methods of surface preparation and cannot remedy adverse conditions that would lead to failure of the installation, Flooring Installer shall withdraw from the contract and Owner will be financially responsible only for preparation efforts.”

Request specification language be removed from the contract.

a. Section 3.02C has been removed and will be issued in Addendum #1.

66. Section 09 30 00 Specialty Moldings 1.2 Related Sections – Section 09 65 19 Resilient

Tile Flooring is missing from Specifications please include.

a. Resilient Tile Flooring will not be used on this project, reference to 09 65 19 will be removed from Spec 09 30 00 in Addendum #1.

67. 09 22 16 Metal Framing 3.4 Supports - Can the VA please provide the support backing details and material requirements for wall mounted accessories?

a. Refer to Sheet 1395-AE400 for partition blocking-backing types. Refer to

Partition General Notes for more information.

68. 09 22 16 Metal Framing 3.4 Supports - Can the VA please provide the support backing details and material requirements for the equipment, wall components, sinks etc. for mounting purposes?

a. Same answer as question 67.

69. 09 29 00 Gypsum Board 3.1 B Gypsum Board Heights – Can you clarify the wall types for Gypsum Board to be installed 4” Above the finished ceiling height?

a. If the wall is non-rated

70. 09 29 00 Gypsum Board 3.5 A – Can you clarify either Level 4 or 5 is the required finish level for the new walls?

a. Provide Level 3 finish at walls to receive full height wall protection. Provide Level

4 finish at walls to receive painted finish.

71. 09 29 00 Gypsum Board 3.5 A – Can you clarify either Level 4 or 5 is the required finish level for any existing walls?

a. Provide Level 3 finish at walls to receive full height wall protection. Provide Level

4 finish at walls to receive painted finish.

72. 09 65 16 Resilient Flooring 3.3 B Flooring Install – Is there a transition trim between existing flooring to new flooring?

73. Section 09 67 26 B 1 Flooring Qualifications – Can the pre-qualification requirement be waived for the bidding requirements?

74. Does ICRA HEPA negative air exhaust need to be vented directly outside?

a. Yes.

75. Is this acceptable for ICRA HEPA Negative air exhaust to be returned back into the hospital space?

76. Can ICRA HEPA negative air exhaust be vented back into a return air duct?

a. No.

77. Regarding the ICRA construction barriers, how much hallway space are we required to preserve for VA use in corridors?

a. 4 feet

78. Regarding the ICRA construction barriers can you provide the ICRA class group?

a. The ICRA drawings (Sheet GC010) will be provided in addendum #1.

79. Is any fireproofing repair required?

80. If fireproofing repair is required, can the VA please provide a specification for fireproofing?

a. Spec Section 07 81 00 Applied Fireproofing will be issued in Addendum #1

81. Sheet GC011 Note 14 contractor to hire 3rd party Robot Vender – Can you provide the current robot vender contact information?

a. The Robot Vendor is John Bean Technologies (JBT)

i. The Vendor contact information is

1. Jeffery Clarke

a. (215) 260-1685

b. jeffrey.clarke@jbtc.com

82. Sheet GC011 Note 14 contractor to hire 3rd party Robot Vender – Can you clarify the

Robot Vender should be part of a VA service agreement and only coordination would be required, and the cost would not be part of this contract?

a. Contractor required to bear any costs associated with changes through JBT.

83. Sheet GC011 Phase scope can you define phase 1 scope of work as there does not appear to be a detail sheet for this area?

a. Phase 1 will be the construction of the pass-through hallway that connects the main hospital corridor to the SPS decontamination area. During this phase a temporary access door will need to be installed south from Corridor CB-88 to SPS Decontamination hallway BM-107 by the cart washers. This will be the main access to SPS during Phase 1 construction. Once Phase 1 is complete the SPS staff can begin using the new hallway for the remainder of construction. The temp door can then be used by the contractor for subsequent phases. Phasing details included in this Amendment.

84. Sheet AD0001 Detail 1 Note DE12 in cart washroom – Can you clarify quantity of ultrasonic irrigators requested to be relocated?

a. Keynote DE12 will be removed and will be issued in Addendum #1. Only two ultrasonic irrigators will need to be relocated.

85. Sheet AE003 Note 1 ceiling mount support requirements – Can the VA provide shop drawings for the VA supplied equipment mounted to ceilings?

a. There is no VA supplied equipment mounted to ceilings

86. Sheet AE003 General Note 5 at existing suspended systems – Is there a percentage of the ceiling tile to be removed and replaced, The Extremely soiled panels do not define a quantity can you please clarify?

a. All of the existing acoustical ceiling tiles will be removed and replaced.

87. Sheet AE001 Note FL4 indicates a 36” x 18” Bench and is identified in the ante room

BM-109A Detail 4/AE202 on sheet AE201 identifies this bench as 42” x 20” x 17”. Please confirm size and provide equipment number and acquisition code for the equipment schedule?

a. The bench should be 42” x 20” x 17”. Keynote FL4 will be revised to reflect this in Addendum #1.

88. Sheet AE201 FL6 indicates a 60” SS counter, Detail 15/AE201 indicates a 40” L SST countertop. Please confirm size and equipment number and acquisition code for the equipment schedule?

a. The countertop should be 4’-0” long. Keynote FL6 will be revised to reflect this in

Addendum #1.

89. Sheet AF111 and Room finish schedule indicates Room BM-107 to receive RES-1 floor finish – Can you define the new required area to be replaced?

a. Refer to sheet AF112

90. Sheet AF111 Detail 2 temporary scope of condition finish plan – Is this the last phase of the completed area for phase 2?

a. It is the last phase of phase 2, phase 2D.