36C26325B0023_1_SPS Equip Site Prep_618-CSI-240_MPLS.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 69

36C26325B0023

X

07-17-2025

618-25-3-6954-0012

618-CSI-240

36C263

Department of Veterans Affairs

Network 23 Contracting Office (NCO 23)

VA Black Hills HCS Fort Meade Campus

113 Comanche Rd.

Fort Meade SD 57741

Calvin Courtney 605-347-2511 x18006

Project Number: 618-CSI-240, Sterile Processing Services (SPS) Equipment Site Prep (MPLS)

POC: Calvin L. Courtney, calvin.courtney@va.gov

The contractor will be required to provide all tools, materials, equipment, labor and supervision necessary to complete the project, IAW the drawings, specifications and Statement of Work. The purpose of this project is to upgrade and renovate the current SPS space to provide site preparation for the replacement of the Steris Medivators and Cart

Cart Washers at the Minneapolis VAMC.

This solicitation is issued IAW Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of

2006 , Sections 502 and 503, as a set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) concerns.

Pursuant to 38 U.S.C. 8127(d), Veterans First Contracting Program, competition is restricted to SDVOSB construction firms, as there is an expectation that bids will be received by two (2) or more SDVOSB contractors under this solicitation. IAW VAAR 819.7003(b), at the time of submission of bids, and prior to award of a contract, the bidder must represent to the Contracting Officer it is an (1) SDVOSB eligible under VAAR 819.70; (2) small business concern under the NAICS code assigned to this acquisition; and (3) listed as a SDVOSB in the SBA Database.

The applicable NAICS Code for this acquisition is 236220, Commercial and Institutional Building Construction, with a

$45,000,000.00 SBA small business size standard. The magnitude of construction disclosure for this project is between

$2,000,000.00 and $5,000,000.00.

NOTICE: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action

Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications--Commercial Products and

Commercial Services. Contracting Officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

For additional information pertaining to this Solicitation, see the Contracting Officer's Special Information and

Instructions.

10 300

X X 52.211-10

X

1 14:00 CDT

08-18-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Price Schedule sheet.

Department of Veterans Affairs

Network Contracting Office (NCO) 23

Fort Meade VA Medical Center

113 Comanche Rd.

Fort Meade SD 57741

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Scope of Work – SPS Equipment Site Prep

Project Number #618-CSI-240

Minneapolis VA Health Care System

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 CONTRACTING OFFICER’S SPECIAL INFORMATION AND INSTRUCTIONS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

2.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

2.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

2.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

2.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

2.6 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

2.7 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

2.8 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

2.9 52.216-1 TYPE OF CONTRACT (APR 1984)

2.10 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

2.11 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY

SITE OF THE WORK (MAY 2014)

2.12 52.222-6 CONSTRUCTION WAGE RATE REQUIREMENTS (AUG 2018)

(DEVIATION FEB 2025)

2.13 52.222-12 CONTRACT TERMINATION—DEBARMENT (MAY 2014)

(DEVIATION FEB 2025)

2.14 52.223-20 AEROSOLS (MAY 2024)

2.15 52.223-21 FOAMS (MAY 2024)

2.16 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

2.17 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.18 52.228-1 BID GUARANTEE (SEP 1996)

2.19 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.20 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.21 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

2.22 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.23 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

2.24 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.25 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

2.27 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

2.28 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

2.29 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

2.30 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

2.31 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

2.32 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

2.33 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

2.34 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 64

2.35 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

2.36 SUPPLEMENTAL INSURANCE REQUIREMENTS

ATTACHMENTS:

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00

JB

SPS Equipment Site Prep; upgrade and renovate the current Sterile Processing Services (SPS) space to provide site preparation for the replacement of the Steris Medivators and Cart Washer, IAW the Statement of Work (SOW), Specifications, Drawings and required state and federal codes.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

GRAND TOTAL

Scope of Work – SPS Equipment Site Prep Project Number #618-CSI-240

Minneapolis VA Health Care System

A. General Intention: This project will upgrade and renovate the current Sterile Processing Services (SPS) space to provide site preparation for the replacement of the Steris Medivators and Cart Washers.

1. Background: The current SPS layout is not compliant with SPS sterilization requirements.

2. The following SPS spaces; BM-107, BM-107C, BM-107D, BM-109, and BM-110 shall be remodeled to prepare the site for the change out of existing VA provided medical equipment (cart washers, medivators, scope cabinets, etc.) for new ones. Areas such as CB-88, BM-103, BM-104 will be remodeled as well.

3. The Sterile Processing Services (SPS) department shall remain operational during this project.

4. Work Hours: Work hours will need to be coordinated with the COR. Anticipate that majority of this work will need to occur outside normal business hours (7:00am to 5:00pm).

a. Shutdowns shall be coordinated with the Contractor’s Officer Representative (COR).

All shutdown requests must be submitted to the COR, in writing, at least 15 calendar days prior to the desired date of the proposed shutdown. The contractor shall verify all equipment both within and outside of the project scope that will be affected by the shutdown. The contractor shall also notify the COR of all equipment that will be affected by the shutdown. All shutdowns must be scheduled for after normal business hours or during the weekend period.

B. Base Bid: The contractor shall provide all labor, materials, and equipment necessary to accomplish the renovation of SPS and site preparation for new medical equipment in SPS per project construction drawings and specifications. This work includes but is not limited to:

1. Infection Control: Contractor shall erect and maintain all necessary infection control barriers and measures necessary to complete construction work. This work includes, but is not limited to; temporary hard barriers, maintaining negative air pressure to isolate construction site from adjacent active areas of the hospital, and maintaining Infection Control standards and requirements required by Minneapolis VAHCS.

2. Demolition: Various existing equipment shall be removed and relocated. Demolition of the existing structural system, walls, finishes, concrete floor slab, plumbing, HVAC, and electrical system shall be included in the demolition. See attached plans and specifications for the full extent of the demolition plan.

a. Existing equipment such as the existing medivators/reprocessors, reprocessing sinks, drying tables, ultrasonic irrigator, 3-bay sinks, computer workstations, and other miscellaneous equipment shall be relocated to the temporary processing space per the construction drawings. It will be the responsibility of the contractor to relocate these items except for the existing medivators/reprocessors which shall be relocated by the equipment vendor, Steris.

b. It shall be the responsibility of Steris to remove the existing cart washers.

c. Various barriers and fences shall be temporarily removed for concrete slab removal and excavation of plumbing. The barriers and fences must be reinstalled upon completion of slab work.

3. New Construction: New construction consists of, but is not limited to:

a. Execution of VAHCS infection control procedures necessary to complete the project in accordance with Minneapolis VAHCS, and Life Safety Requirements

b. Remodeling of existing rooms and construction of new rooms to bring the current SPS layout up to SPS sterilization requirements.

c. Installation of new piping, connections to existing facility piping, valves, pumps, diffusers, etc.

d. Creation of temporary scope processing area that will be demo’d at the end of the project.

e. Installation of new HVAC components and plumbing.

f. Installation of new electrical, lighting, and communication wiring and devices.

g. Replacement of existing electrical panels and transformers.

h. Rough-in for manufacturer provided medivators, cart washers, and manufacture supplied medical equipment as identified in plans and specifications.

i. Interior excavation of existing concrete slab for new underfloor piping and drain lines.

j. Installation of new site finishes as identified in plans and specifications.

k. Installation of new interior finishes.

l. Relocation and modification of existing HVAC, Fire Protection Services, Plumbing, Electrical, and Low Voltage Cabling. See plans and specifications for the full scope of what will be relocated and modified.

C. Anticipated Project Construction Value is between $2,000,000 and $5,000,000.

D. Anticipated Construction Phasing:

1. Project shall be phased such that all equipment vendor work is incorporated into the general contractor construction schedule.

a. Installation of ICRA Barriers

b. Relocate sensors and reprogram logistics robots. The contractor shall coordinate this with the robot manufacturer (John Bean Technologies Corporation).

c. Preparation of new anteroom and soiled scope drop-off.

(1) Interior Demolition

(2) HVAC

(3) Electrical

d. Completion of new anteroom and soiled scope drop-off

e. Preparation of temporary scope processing area.

(4) Fire Protection

(5) Plumbing

f. Relocation of existing medical equipment from scope decontamination to the temporary scope processing room.

(1) The contractor shall relocate the existing reprocessing sinks, drying tables, ultrasonic irrigator, existing 3-bay sinks, computer workstations, scope racks, wire racks, glove boxes, Acu-Sinqs, scope buddy, tester leak scope, and any other needed equipment for scope processing from the existing scope decontamination space to the temporary scope processing room.

(2) Steris will be responsible for relocating the existing medivators/reprocessors.

g. Completion of the temporary scope processing area.

h. Prepare the site for the removal of the existing cart washers and installation of the new cart washers. Steris will be responsible for the demolition of the existing cart washers.

i. Steris shall remove the existing cart washers the install the new cart washers.

(1) Underground piping (Steam and condensate piping shall be prefabbed and all piping 2.5” and above shall be tested prior to installation), hot and cold-water supply, data connections, and power supply must be ready and available for connection prior to installation of new cart washers. This shall be the contractor’s responsibility.

(2) Disposal of the existing cart washers shall be the contractor’s responsibility.

j. Prepare the site for the new Scope Processing Room, Locker Rooms, and Housekeeping Closet

k. Installation of new equipment for the new scope processing room, locker rooms, and housekeeping closet.

(1) STERIS shall install the new Medivators, Scope Drying Cabinets, 3-Bay

Sinks, and the Pass-Thru Windows. The Tee Probe Disinfector will be installed by the equipment vendor, CS Medical LLC.

(2) Interior Demolition

(3) HVAC

(4) Electrical

(5) Fire Protection

(6) Plumbing

l. Completion of new scope processing room, locker rooms, and housekeeping closet.

m. Take down the temporary scope processing room and return the area back to how it looked prior to construction. The contractor will need to consult with the VA before disposing of any equipment.

(3) Plumbing

(4) Electrical

2. Equipment Vendor Contact Information:

a. STERIS

(1) Matthew Basil:

(a) Phone – 612-396-4409

(b) Email – Matthew_Basil@steris.com

b. CS Medical LLC

(1) Kim Evans:

(a) Phone – 919-255-9475 Ext: 1312

(b) Email – kimevans@csmedicalllc.com

c. John Bean Technologies

(1) Jeffery Clarke:

(a) Phone – 215-260-1685

(b) Email – Jeffrey.Clarke@jbtc.com

3. Specific Equipment Supplied and Installed by STERIS:

a. Medivators Advantage Plus Pass-Thru Reprocessor

b. Scope Drying Cabinet

c. Amsco Pass-Thru Window with Set-Down Counter

d. Amsco 73 Reprocessing 3-Bay Sink

e. Vision 1327 Cart and Utensil Washer/Disinfector

E. General Requirements:

1. Dedicated Meetings:

a. Construction progress meetings will be held weekly in VA Engineering and will be coordinated with the COR.

(1) At least one weekly progress meeting per month will include a site-visit to accommodate inspection of the project by the Design A/E Firm and various other project stakeholders.

b. Weekly project meeting minutes shall be the responsibility of the general contractor to provide within 24 hours after the scheduled meeting time.

mailto:Matthew_Basil@steris.com mailto:kimevans@csmedicalllc.com mailto:Jeffrey.Clarke@jbtc.com

2. Garbage and debris removal:

a. Contractor shall provide their own containers.

b. Contractor shall clean all debris and remove all garbage after each work shift.

3. Sensitivity of Information:

a. The sensitivity of information relating to this project is emphasized. The entirety of the information in this SOW shall be treated as For Official Use Only. This information is not to be distributed without a confirmed need to know as confirmed by the VA.

4. Accuracy of Planning Information:

a. The Prime Contractor shall conduct a thorough site visit to investigate all aspects of the subject room and this SOW, prior to construction start. Investigation shall include electric, mechanical, finishes, low voltage and plumbing and their capacities. Prime contractor shall document and validate as-built conditions.

5. Ownership of Drawings:

a. All designs, drawings, specifications, notes, and other work developed in the performance of this task order shall be the sole property of the US Government and may be used on any other work without additional compensation to the Prime Contractor. With respect thereto, the Prime Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

6. Change Orders:

a. Any work that is not addressed by the task order and is considered a change order shall be immediately brought to the attention of the Contracting Officer and Contracting Officer Representative. No “out-of-scope” or additional work shall be executed by the Prime Contractor prior to negotiation with, and approved by, the Contracting Officer.

7. Additional project specific notes:

1. Items not noted as to be demolished during the site walk through shall be protected from damage. Any damage not caused by the owner or deemed to be normal wear shall be corrected by the contractor with no additional time and/or money.

2. Temporary construction items such as dust walls, safety barriers, HEPA filtration, etc. shall be the responsibility of the contractor and must adhere to VA safety standards and ICRA/ILSM. Prime contractor shall obtain permission from VA Engineering prior to installation of such temporary construction.

8. Proposed Schedule:

1. Contract Award – D

2. Notice to Proceed (NTP) – D+30

3. Pre-Construction Conference at VAMC – D+5

4. Construction Start – D+60

5. Construction Completion – D+330

6. The Anticipated substantial completion of this project is 330 calendar days after Contract Award.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency]control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Off icer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Off icer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency]information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. 10.

The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency]shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training.

The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND

BONDS

1.1 CONTRACTING OFFICER’S SPECIAL INFORMATION AND

INSTRUCTIONS

CONTRACT AWARD

Award may only be made with the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the Government, considering only price (see FAR 52.214-19). The low price will be evaluated by the Contracting Officer prior to award to confirm it is “a fair and reasonable price that is most advantageous to the Government”.

CONTRACTOR’S SIGNATURE

Contractual documents (e.g. bids, amendments, awards, modifications, etc.) must be completed and signed by the contractor as follows (see FAR 4.102):

• Individuals. Signed by the individual. Individual doing business as a firm, signed by that individual and the signature shall be followed by the individual’s typed, stamped or printed name and the words, “an individual doing business as (insert name of firm”.

• Partnership. Signed in the partnership name. Prior to award, provide list of all partners and designate which partners have authority to bind the partnership.

• Corporations. Signed in the corporate name followed by the word “by” and the signature and title of the person authorized to sign. Prior to award, provide list of individuals who have authority to bind the corporation.

• Joint Ventures. Signed by each participant in the joint venture in the manner prescribed.

• Agents. When an agent is to sign the contract the agent’s authorization to bind the principal must be established by evidence satisfactory to the Contracting Officer.

SITE VISIT

A formal site visit has been scheduled for this project, please see FAR 52.236-27, Site Visit (Construction), for details. The date and time set within this solicitation will be the only opportunity for potential bidders to visit the site. All potential bidders, subcontractors and suppliers are strongly encouraged to attend this site visit.

TECHNICAL QUESTIONS AND INQUIRIES

Questions of a technical nature and inquiries concerning this solicitation must be provided in writing and must be submitted by the prospective bidders to the Contracting Officer, Calvin L.

Courtney. Questions shall be submitted ONLY via email to: calvin.courtney@va.gov. The subject line must read “36C26325B0023; PN: 618-CSI-240, SPS Equip Site Prep (MPLS) Questions”. Telephone inquiries will not be accepted. Questions, inquiries or such are due no later than 2:00 PM (Central Time) on 28 July 2025. No questions will be accepted or answered after this deadline. All questions will be answered and/or responded to via an Amendment after the questions deadline.

YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACTING

OFFICER ISSUING THIS SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT

PRIOR TO CONTRACT AWARD.

mailto:calvin.courtney@va.gov

BIDDING MATERIAL

Bidding materials consisting of Invitation for Bids, drawings, specifications and contract forms will be available on https://sam.gov in electronic format only. All interested parties (subcontractors & primes) should register at https://sam.gov as an “Interested Vendor” so that others will know of your interest in participating in this procurement. A Bidder’s mailing list WILL NOT BE prepared by the Contracting Officer.

Amendments to the solicitation will be posted at https://sam.gov. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. By registering to “Received Notification”, you will be notified by email of new amendments that have been issued and posted. Bidders are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of bids. Failure to acknowledge an amendment may result in the Bid being considered non-responsive.

PREPARATION OF BIDS

The Government will not pay for any costs incurred in the preparation and submission of bids.

BID SUBMISSION DOCUMENTS

Files should be in Adobe PDF (Portable Document Format) Files: Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. If the size limits are exceeded, the VA may not receive the file and/or you may not be considered. Only one email is permitted. This email should contain at least the following:

• Standard for (SF) 1442 Solicitation, Offer and Award: The bidder shall complete and sign the “Bid” section of the SF 1442. Please include your companies Unique Entity Identifier associated with SAM.gov in Block 14.

• Acknowledgement of All Amendments: The bidder shall agree to and acknowledge all amendments by either 1) completing block 19 of the SF 1442 or 2) return the signed amendment form(s) with the submission.

• Price Schedule: The bidder must complete the Price Schedule provided in this solicitation.

• Price Breakdown: The bidder must also provide a separate breakdown of costs, this can be provided in a Microsoft Excel format.

• Bid Guarantee: The bidder shall furnish a bid guarantee (see FAR 52.228-1). The bid guarantee shall be provided on Standard Form 24. The Power of Attorney document must be included with the bid guarantee.

• Representations and Certifications: As the provision at FAR 52.204-7 is included in the solicitation, FAR 52.204-8(d) applies and the fill-in for FAR 52.204-8(b)(2) does not need to be completed. The bidder is required to complete the annual representations and certifications electronically at http://sam.gov.

• Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment: The bidder must provide their response to FAR 52.204-24(d) Representations.

https://sam.gov/ https://sam.gov/ https://sam.gov/ http://sam.gov/

• Information Regarding Responsibility Matters: The bidder must provide their response to FAR 52.209-7(b).

• Violation of Arms Controls Treaties or Agreements: The bidder must provide their response to FAR 52.209-13(b) Certification.

• Post Award Small Business Program Representations: The bidder must provide their response to FAR 52.219-28(h), if applicable.

DELIVERY OF BIDS

In accordance with FAR 14.202-8, send all submission documents via email to the Contracting Officer, Calvin L. Courtney at calvin.courtney@va.gov NLT 2:00 PM (Central Time) on Friday, 18 August 2025. The subject line must read: 36C26325B0023; PN: 618-CSI-240, SPS Equip Site Prep (MPLS) Bid.

Bids received after this time may be rejected. Bidders are responsible for ensuring and verifying their bid and all required bid documents are received at the email address designated in block eight (8) of the SF 1442 solicitation and by the date and time specified in block 13a of the SF 1442 solicitation (subject to amendment).

BID OPENING

There will not be a face-to-face public bid opening. All Contractors providing an electronic bid submission must still meet all requirements listed under “Bid Submission Documents” in the solicitation. The bid opening and public reading of the bids will be via teleconference. Bidders may call 1-872-701-0185 at 2:00 PM (Central Time) on Friday, 18 August 2025, and enter phone conference ID 382 078 090# to join.

The bid submission emails will be kept in an electronic folder unread until stated date and time, at which time the bids will be opened and read to the public.

In the event there are any concerns with the bids, IAW FAR 14.402-1(c), Microsoft Teams will be used to assist in the examination of the bid(s).

INFORMATION REGARDING BID GUARANTEE AND BONDS

Bidders are to ensure the most current version of the SF24, SF25 and SF25A bod forms are used. Current versions of these forms can be found and downloaded from the GSA Forms Library (https://gsa.gov/reference/forms).

A bid guarantee (SF24) is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4 and may be cause for rejection even then. A copy of the bid guarantee shall be submitted as part of the electronic submission and the original copy of the bid bond shall be retained by the contractor.

Failure to provide the electronic bid guarantee by the date and time set for receipt of bids may deem the bid non-responsive.

Performance Bond (SF25) and Payment Bond (SF25A) in the penal sum of 100% of the awarded contract amount shall be submitted within ten (10) calendar days after award, to the mailto:calvin.courtney@va.gov https://gsa.gov/reference/forms

Contracting Officer for approval. Commencement of construction is contingent upon approval of required bonds. Copies of SF25 and SF25A may be obtained upon application of the issuing office.

DETERMINATION OF NON-RESPONSIVE

Bids received pertaining to this solicitation will be reviewed for responsiveness. Failure to provide documentation as outlined in the Bid Submission Documents section of the solicitation by the date and time set for receipt of bids may deem the bid non-responsive.

Any exception to the terms and conditions of this Invitation for Bid (IFB) will result in a non-responsive bid.

Failure to provide a definitive price will result in a non-responsive bid.

DETERMINATION OF RESPONSIBILITY

A Determination of Responsibility will be conducted for the apparent low bidder/awardee prior to award of the project. The above information, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility.

Note: Any information received by the Government that would be cause for a negative Determination of Responsibility may make the bidder ineligible for award.

The winning bidder must be determined as “responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

To be determined responsible, a prospective contractor must:

• Have adequate financial resources to perform the contract, or the ability to obtain them.

• Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and Governmental business commitments.

• Have a satisfactory performance record.

• Have a satisfactory record of integrity and business ethics.

• Have the necessary organization, experience, accounting and operations controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors).

• Have the necessary production, construction and technical equipment and facilities, or the ability to obtain them.

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Note: The Contracting Officer shall obtain information regarding the responsibility of the prospective low bidder, including requesting pre-award surveys, when necessary, promptly after a bid opening IAW FAR 9.105-1, Obtaining Information. The prospective low bidder must be prepared to provide documentation to support this determination within two (2) business days following bid opening.

VETS 4212

Title 38, U.S.C. Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of Veterans who are within their workforce. Submission of the VETS-4212 reporting information can be don electronically at https://www.dol.gov/vets/vets4212. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding the project.

SYSTEM FOR AWARD MANAGEMENT (SAM)

Federal Acquisition Regulations require federal contractors to register in the System for Award Management (SAM) database (https://sam.gov) and enter all mandatory information into the system. Bidders are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements (see FAR 52.204-7).

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT REPORTING SYSTEM (CPARS)

As prescribed in FAR Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000.00 and shares those evaluations with other Feder Government Contract Specialists and procurement officials.

The FAR requires the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement, the VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS is available to all Federal agencies and is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000.00 is required to register with CPARS database (https://cpars.gov). Help registering can be obtained by contacting the Customer Support Desk at (207) 438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the Contracting Officer will pe4rform a single evaluation when the contract is complete. For contract exceeding one year, the Contracting Officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year until the last year of the contract, at which time a final report will be completed.

The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor’s representative will have 30 calendar days to submit any comments and reassign the report to the VA Contracting Officer.

https://www.dol.gov/vets/vets4212 https://sam.gov/ https://cpars.gov/

Failure to have a current registration in the CPARS database, or to reassign the report to the VA Contracting Officer within those 30 calendar days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access required to perform all work identified in the solicitation/award documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor. Please be advised, the awardee will need to coordinate with the VA Medical Center concerning badging requirements.

HHS/OIG EXCLUSIONS

To ensure the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act, regarding federal health care programs, the contractor is required to check the Exclusions Database – U.S. Department of Health and Human Services (HHS), Office of Inspector General (OIG), list of excluded individuals/entities on the website http://exclusions.oig.hhs.gov for each person providing services under this contract. Furthermore, the contractor is required to certify in its proposal all persons listed in the contractor’s proposal have been compared against the OIG list and are NOT listed. During the performance of this contract, the contractor is prohibited from using any individual or business listed on the list of excluded individuals/entities.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT MANAGER

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer” or “Project Manager” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR”.

PRE-CONSTRUCTION CONFERENCE

Before any construction begins, a Pre-Construction Conference between the contractor, Contracting Officer and Project Engineer will be arranged through the Contracting Officer. Such matters as work commencement, sequence of work, estimated time for accomplishment, subcontractor information and the overall responsibilities of the contractor, Contracting Officer and Project Engineer provided in the fulfillment of all aspects of the contract will be discussed.

http://exclusions.oig.hhs.gov/

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 236220.

(2) The small business size standard is $45 Million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services—Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations— Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6,…