36C25223R0026 0004.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

07/11/2023 578-23-2-6907-0002 578-23-2-6907-0003 578-17-027 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25223R0026 05-18-2023

X X 23:45 CST, Wednesday, July 19, 2023 X Project 578-17-027 REPLACE STEAM LINE - SOUTH LEG at the Hines VA Hospital in Hines, IL

Amendment 0004 hereby incorporates the attached questions & answers, clarifications, photos, added specifications and revised scope of work details into the solicitation requirements.

Proposal due date has been extended to July 19, 2023 at 23:45 CST (via email) to Kristi.Kluck3@va.gov.

Kristi Kluck Contracting Officer

VA-VHA-2020-8B1E7283

SOLICITATION 36C25223R0026

AMENDMENT 0004

July 11, 2023

AMENDMENT 0004 hereby incorporates the following clarifications/change(s) into the solicitation package:

A. QUESTION 3.0 (Contractor question received 6/6/2023):

· We use the same aluminum alloy, PPG paints, fire-resistant core type, and manufacturing process.

· We manufacture the same standard product thicknesses, widths, and lengths

· We provide the same finish warranties and product performance warranties

· We are fully tested and product compliant to the same North American building code requirements.

· We have passed the same required fire performance tests for the USA and Canada.

· We all only manufacture MCM panels and supply those panels to the same customer base. It is that customer base which supplies their own proprietary installation systems and final fabricated panel assembly.

· Our manufacturing plant and global headquarters is located in Buford, Georgia USA.

For review I have attached a digital submittal package containing a request for substitution form and supporting documentation, including our ICC-ESR report and project references. Please note that we are typically more price competitive since we manufacture our fire-resistant core material in house, and extremely competitive on custom colors. For additional information, please visit our website at www.alfrexusa.com

VA REPLY:

The User/Engineers have reviewed the samples and noted the following:

The product alternate appears to have functional equivalence with respect to fire resistance, strength, and suitability for outside use. The functional equivalence is based on the contractor providing and implementing design details suitable for outside intended use. For aesthetics equivalence, we had requested samples of the product be reviewed by the concerned VA staff as stated in 07 40 00 - 1.2 and 1.5.

Hines received the seven Alfrex FR samples. None of the samples received match the color of the mansard coping which is a dark brown. Therefore, all seven of these samples would be rejected if submitted based upon the color, even though the composition is an acceptable alternative. Final approval will be subject to color match and composition based upon a post-award, pre-order submittal.

The exact color isn’t specified but Spec 07 40 00 - 1.2.B indicates the following: 1.2.B. Color and texture of finish: Aluminum Composite Material Product Stock, Color Library, Alabaster PVD 2 or Approved Equal.

As long as you can match any of the standard colors of this brand, the Alfrex product would be acceptable. If manufacturer submitted color fails to comply with specified requirement contractor would need to submit a different product the does fulfill contract requirements.

B. QUESTIONS 4.1 & 4.2 - (Contractor question received 6/8/2023):

4.1. Rebar Mftr RFI’s:

They are NEW and not As-Builts. Details 11 and 12 are not applicable- follow Detail 3.

This is correct.

No, these are no longer applicable. Footers and piers called out on SB504 and Detail 1 SB508.

4.2 Soils/Utilities

Testing information is shown in spec 33 63 00 Appendix A. Environmental soil testing is performed on a limited segment of steam pipe. UNIT-rate pricing shall be negotiated, post-award.

See Profiles on the CU-series drawings.

C. QUESTIONS 5.1 – 5.16 (Contractor questions received 6/9/2023):

Vault 9 can be shut down between May and October as long as the west side section of steam line is operational and buildings 217 and 221 receive steam.

Yes.

12-inch.

See Amendment 0004 “Att Q5.5 photos” of what Hines will accept as an adequate level of support.

Yes. There is no charge to the contractor.

See profile on sheet CU-200.

· Drawing CU-100 – 30” S.S / 12” S.S. / 2 each 6” S.S. – what is type of pipe material?

· Drawing CU-200 – 24” S.S. / Unknown S.S. - what is type of pipe material?

· Drawing CU-201 – 30” S.S. – what is type of pipe material?

The existing underground utilities are to be protected as noted on the drawings and remain in place and operational during construction. Refer to the profiles for depths and materials, in general storm sewers are concrete, although there are clay pipes near the older buildings. It shall be the contractor’s own means and methods for engineered beams/saddles/supports, etc. to span trenches to construct steam tunnel below them.

Communication lines shall remain in service at all times.

CLIN 0005

D. QUESTIONS 6.1 – 6.37 (Contractor questions received 6/9/2023):

See 5.6 above response

Hines holds the warranties for both Buildings 217 and 221. All roof repairs shall be performed by a certified, qualified installer for each roof type.

prime contractor as a 3rd party independent inspector, or can the inspector be a second-tier subcontractor carried by the firestopping contractor?

Firestopping inspector referenced in spec section 07 84 00 is.to be hired directly by the prime contractor as a 3rd party independent inspector.

see 4.2 response above

see 4.2 response above

Electrical service is available in the suggested trailer location. The contractor is responsible for making the electrical connection to their trailer.

The contractor is to include security fencing to protect trailer and laydown area.

The contractor to repair and restore both the stockpile site and the trailer site per specifications and contract drawings.

See Amendment 0004 “Att Q6.10 photos” of what Hines will accept as an adequate level of support.

See Details 1 and 2- M502 Schedule; Spec 07 84 00 included.

asbestos report with quantities to be assumed for bidding purposes.

Any asbestos found would be considered an unforeseen condition. Any suspected asbestos should be tested by a qualified testing service as part of the contractor's base scope of work. If the tests come back positive for asbestos, the contractor should notify the COR and CO immediately upon discovery for a potential change order.

Abatement should be addressed per specification 028211 Traditional Asbestos Abatement and/or 028213.13 Glovebag Asbestos Abatement.

Monitoring will be conducted by a 3rd party contractor by the government.

See Amendment 0004 “Att Q6.12a” and “Att Q6.12.b” for new specifications.

clarify how pricing is to be submitted No option pricing is required.

Option 1 shall be included in the base proposal as a part of CLIN 0001.

Disregard Options 2 and 3 as they are NOT a part of this solicitation.

See 6.12 response above

Specification 01 00 00 makes no mention of Commissioning Agent.

Refer to the ICRA attached to the SOW.

See 5.2 above response

See 5.3 above response

See 5.4 above response

See 5.5 above response

See 5.6 above response

See 5.7 above response

See 5.8 above response

See 5.9 above response

See 5.10 above response

Drawing CU-100 – 30” S.S / 12” S.S. / 2 each 6” S.S. – what is type of pipe material?

Drawing CU-200 – 24” S.S. / Unknown S.S. - what is type of pipe material?

Drawing CU-201 – 30” S.S. – what is type of pipe material?

See 5.11 above response

See 5.12 above response

See 5.13 above response

See 5.14 above responses

See 5.15 above responses

See 5.16 above responses

See 5.1 above response

E. QUESTIONS 7.1 – 7.45 (Contractor questions received 6/9/2023):

Confirmed.

At this time, the VA plans to award all CLINs.

ANSWER: The Contracting Officer will consider for monthly progress payments material and/or equipment procured by the Contractor and stored on the construction site, as space is available, or at a local approved location off the site, under such terms and conditions as the Contracting Officer approves, including but not limited to the following—

(1) The materials or equipment are in accordance with the contract requirements and/or approved samples and shop drawings;

(2) The materials and/or equipment are approved by the resident engineer;

(3) The materials and/or equipment are stored separately and are readily available for inspection and inventory by the resident engineer;

(4) The materials and/or equipment are protected against weather, theft and other hazards and are not subjected to deterioration; and

(5) The Contractor obtains the concurrence of its surety for off-site storage.

Additional requirements:

1. Contractor shall provide complete listing of equipment/materials that contractor is requesting payment and date/timeframe when equipment/materials will be delivered/installed at worksite.

2. COR (or other VA official) or AE verify/inspect the equipment/materials and storage area – recommended to take photographic evidence.

3. Contractor provide a Certificate of Insurance listing VA as “ third party Interest” or “Additional Insured” and consent from contractor’s surety for off-site storage.

4. Supplemental Agreement (SA) will be executed between Government & the contractor which includes the off-site storage agreement and signed consent of the contractor’s surety for off-site storage.

NOTE:

1. VA will not pay for off-site storage fees.

2. Upon execution of the supplemental agreement, the contractor may invoice up to (50-80% CO/COR will discuss appropriate %) of the value of the equipment. The balance will be paid after installation and acceptance.

3. Upon payment to the subcontractors for equipment in storage a copy of “Proof of Title”, shall be submitted to the VA. {The contractor, prior to receiving a progress or final payment under this contract, shall submit to the contracting officer a certification that the contractor has made payment from proceeds of prior payments, or that timely payment will be made from the proceeds of the progress or final payment then due, to subcontractors and suppliers in accordance with the contractual arrangements with them.

Lifting plans are required for work over occupied buildings and spaces.

Quiet hours for Building 221 are daily from 9:00 PM to 7:00 AM. Quiet hours include work no less than 100 feet from the buildings. These restrictions also apply to weekends.

Post-award change order pricing will be established for the following:

1) Soil disposal - per cubic yard.

2) Asbestos removal of pipe insulation and fittings (traditional) - per linear foot of pipe.

3) Asbestos removal of pipe insulation and fittings (Glovebag) - per linear foot of pipe.

4) Flowable fill for abandoned pipes - per cubic yard.

see 6.12 response above

No.

See 6.10 above responses

See 6.10 above responses

See 6.10 above responses

Zero lateral movement is required

Yes.

No.

No.

Yes. Notify the COR at least 1 week in advance.

See 5.1 above response

See 5.2 above response

See 5.3 above response

See 5.4 above response

See 5.5 above response

See 5.8 above response

See 5.9 response- Yes-no charge.

See 5.11 above response

See 5.11 above response

See 5.11 above response

See 5.11 above response

See 5.12 above response

See 5.13 above response

See 5.14 above responses

See 5.15 above responses

See 6.5 above response

F. QUESTIONS 8.1 – 8.4 (Contractor questions received 6/9/2023):

See 5.6 above response

F. QUESTIONS 9.1 – 9.12 (Contractor questions received 6/30/2023):

For future maintenance work, Precast Plank is removable. After work is completed, the Precast Plank is to be re-mounted and water proofing to be re-applied and restored.

See SS103, MS103, MS104 - Refers to Bldg. 221/217 walkway

Also, see Q&A 5.6 above "Follow safety precautions for crane lifts, etc. to protect occupants. Quiet hours will be established for noise producing work such as hammer drills, pile driving, excavation, etc. Quiet hours for Building 217 are daily from 11:00 PM to 8:00 AM but 10:00 AM is preferred. Quiet hours for Building 221 are daily from 9:00 PM to 7:00 AM. This applies to weekends as well."

See Dwg SB523, SB524 SB526 typical for using Epoxy Adhesive Hilti anchors

Please refer to Question 9.1 above

G. (10) VA General Comments: The following clarifications and Items are requested to be noted by the bidder. Bidders to include all required material and labor costs. Revised drawings, where needed, shall be made part of awarded contract

a. 12-inch dia. underground steam line cost per ft with insulations.

b. 2-inch dia. underground steam line cost per ft with insulations.

c. 6-inch dia. underground condensate line cost per ft with insulations.

d. 12-inch dia. aboveground steam line cost per ft with insulations.

e. 2-inch dia. aboveground steam line cost per ft with insulations.

f. 6-inch dia. aboveground condensate line cost per ft with insulations.

g. 1.5-inch dia. aboveground steam line cost per ft with insulations.

h. Concrete tunnel, 7.5 (CLIN 2A) 7 ft (CLIN 1) wide by 6 ft higgh, per ft constructed typical per design without the cost of steam and condensate cost. Shown SB502

i. Cost of excavation and fill per cubic ft for non-contaminated soil.

j. Cost of excavation and fill per cubic ft for contaminated soil - where discovered.

These unit costs must include labor, material, equipment, overhead, profit, insurance and bonds.

See Amendment 0004 “Att OFFER SCHEDULE.Rev1 578-17-027 2023.07.11” for revised CLIN breakdown that should be included with proposal.

ITEM 8 - QUESTION 11.1 (Contractor question received 7/6/2023):

The following item has been added to the SOW:

"3.a.8. Provide and install new high temperature (200°F) critical duty pumps for each vault to replace the existing pumps. Return old pumps to the Hines pipe shop for condition evaluation to stock as spare parts."

See Amendment 0004 “Att SOW.R2 578-17-027 2323.07.07” for new updated details.

A revised copy of the proposal summary sheet is attached. This must be filled out and included with your proposal.

A hard copy of the guarantee/bid bond is due NLT 16:00 CST, Wednesday, July 19, 2023.

Proposals must be delivered, via email, to Kristi.Kluck3@va.gov NLT Wednesday, July 19, 2023 at 23:45 CST.

ATTACHMENTS

See attached document: S06 36C25223R0026 0004 Att Q5.5 Photos.

See attached document: S06 36C25223R0026 0004 Att Q6.10 Photo Stockpile_Trailer.

See attached document: S06 36C25223R0026 0004 Att Q6.12.a Spec 028211 Asbestos Abatement.

See attached document: S06 36C25223R0026 0004 Att Q6.12.b Spec 028213.13 Glovebag Abatement.

See attached document: S06 36C25223R0026 0004 Att Q7.3 Spec 014500 Quality Control.

See attached document: S06 36C25223R0026 0004 Att SOW.R2 578-17-027 2023.07.07.

See attached document: S06 36C25223R0026 0004 Att OFFER SCHEDULE.Rev1 578-17-027 2023.07.11.