36C24624R0045_RFP.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24624R0045 X 03-07-2024 590-20-903 36C246 Contracting Officer Department of Veterans Affairs Network Contracting Office 6 1201 Broad Rock Blvd Richmond VA 23249 Department of Veterans Affairs Network Contracting Office 6 1201 Broad Rock Blvd Richmond VA 23249 Madeline Lucena-Pulst 804-675-5841 Project 590-20-903 Correct FCA Deficiencies Steam Distribution Systems Work will be performed at the Hampton VA Medical Center, Hampton, Virginia. Specifications and Drawings may be issued by Amendment (s) due to file size limitations.

This Request for Proposals (RFP) is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs)

NAICS: 23822

0 Plumbing, Heating, and Air Conditioning Contractors SBA Size Standard: $19.0 Million Annual Revenue

A Single Site Visit is scheduled for:

Friday, March 15, 2024 at 1:00PM Easter Standard Time (EST) Building 27 (Harris Ave. Side). See Attachment H for meet-up location.

100 Emancipation Drive Hampton, Virginia 23667 Note: Contractors requesting access to the tunnel, will need to follow the VA's confined space permit procedures. The permit form is due to contracting office 24 hrs. prior to the Site Visit. See Attachment I page 11.

Proposals are due by 01:00PM EST, Monday, April 8, 2024.

***All communications and offers must be emailed to the Contracting Officer (CO) at madeline.lucena-pulst@va.gov.*** Any questions/RFIs regarding this solicitation are due by 01:00PM EST, Monday, March 18, 2024.

The "Schedule" for the Base Proposal and Alternate Deducts is on page 6.

The "Evaluation Criteria" by which offers shall be evaluated are on page 7.

Instructions on submitting an offer ( "Instructions to Offerors") are found on page 18.

Magnitude of Construction: FAR 36.204(g) Between $5,000,000.00 and $10,000 ,000.00.

Clauses and provisions not appearing in full-text are incorporated by reference.

Drawings and specifications may be provided through amendment due to file size.

X X 52.211-10 X email

1:00 PM

EDT

04-08-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22.

AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) ( 26.

ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No fu rther cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED

STATES OF AMERICA

31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copie s unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

OFFER AMOUNT:

UEI Number: ______________________________________ Federal Tax ID Number: ___________________________ Email Address: ___________________________________ Department of Veterans Affairs Network Contracting Office 6 1201 Broad Rock Blvd Richmond VA 23249 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 512-460-5049 512-460-5221 Madeline Lucena-Pulst

Table of Contents

A.3 PRICE/COST SCHEDULE

STATEMENT OF BID ITEM(S)

ITEM I, GENERAL CONSTRUCTION: BASE BID: Scope of Work includes vacuum/gravity/pumped steam condensate return piping replacement located in steam tunnels from the Boiler plant, building 15 on Harris Avenue, east underneath Black Avenue, north underneath McClellan Avenue to the north end of the tunnel Chapel Building 48, which is approximately 1,250 ft. in length. Steam piping replacement within Building 110/110A/110B crawlspace continuing north from Building 110 Basement level mechanical room to the northern wall of Building 110B Steam piping replacement includes the removal, replacement and installation of new pipe supports, guides and anchors within the tunnel. Scope of work includes replacement of the following equipment within Building 15 and Building 110 basement level mechanical room: condensate transfer pump replacement and repairs to associated piping and valves, fuel oil pump set replacement and repairs to associated piping and valves, fuel oil tank repairs, encapsulation and preservation, fuel oil piping, blowoff tank replacement, backup boiler feedwater pump replacement and motive pump replacement and associated condensate return piping within Building 110 basement level mechanical room. Work includes general construction, alterations as required to accommodate the above, repairs to and / or replacement of concrete equipment pads and certain other, necessary items related to the above.

Period of Performance is 550 calendar days from construction award date.

TOTAL BASE BID: $______________________

ALTERNATE NO.1 (ALT-1): BASE BID except demolition and replacement of return steam piping continuing north from Building 110 Basement Level mechanical room to the northern wall of Building 110B (approx. 300’). Work includes the replacement of associated structural supports, fasteners, valves and connecters as necessary. Work within Building 110 Basement level mechanical room is not included in BID ALTERNATE NO. 1 (ALT-1).

Period of Performance is 550 calendar days from construction award date.

TOTAL BID ALT-1: $______________________

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SECTION B – SCOPE OF WORK

STATEMENT OF WORK

Correct FCA Deficiencies in Steam Distribution Systems Project 590-20-903 Hampton VA Medical Center, Hampton, VA 23667

Scope:

The Contractor shall be responsible for performing all required work associated with the Correct FCA Deficiencies in Steam Distribution Systems as defined in the Specifications and Drawings. The contractor shall provide all tools, labor, materials, equipment, supervision, professional services, and expertise required to perform general construction, alterations, electrical work, and certain other items as indicated in the construction documents. The contractor shall manage and perform construction period services as further defined in the Contract to include, but not limited to, demolition, construction, construction management, submittals, equipment, scheduling, inspection and testing, environmental protection, recording of (As-Built) drawings and project closeout. The contractor shall also develop a schedule demonstrating fulfillment of the contract requirements such as: Project Schedule, Contractor Quality Control, Work Breakdown Structure (WBS) Plan and all other plans listed within this document to include deliverables. The Contractor shall keep the Project Schedule up to date in accordance with the requirements of the contract and shall utilize the plan for scheduling, coordinating, and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers).

(a) General: The following is a brief summary of the work:

STATEMENT OF BID ITEM(S)

0. ITEM I, GENERAL CONSTRUCTION: BASE BID: Scope of Work includes vacuum/gravity/pumped steam condensate return piping replacement located in steam tunnels from the Boiler plant, building 15 on Harris Avenue, east underneath Black Avenue, north underneath McClellan Avenue to the north end of the tunnel Chapel Building 48, which is approximately 1,250 ft. in length. Steam piping replacement within Building 110/110A/110B crawlspace continuing north from Building 110 Basement level mechanical room to the northern wall of Building 110B Steam piping replacement includes the removal, replacement and installation of new pipe supports, guides and anchors within the tunnel. Scope of work includes replacement of the following equipment within Building 15 and Building 110 basement level mechanical room: condensate transfer pump replacement and repairs to associated piping and valves, fuel oil pump set replacement and repairs to associated piping and valves, fuel oil tank repairs, encapsulation and preservation, fuel oil piping, blowoff tank replacement, backup boiler feedwater pump replacement and motive pump replacement and associated condensate return piping within Building 110 basement level mechanical room. Work includes general construction, alterations as required to accommodate the above, repairs to and / or replacement of concrete equipment pads and certain other, necessary items related to the above. Construction period services are 550 calendar days from construction award date.

A. ALTERNATE NO.1 (ALT-1): BASE BID except demolition and replacement of return steam piping continuing north from Building 110 Basement Level mechanical room to the northern wall of Building 110B (approx. 300’). Work includes the replacement of associated structural supports, fasteners, valves and connecters as necessary. Work within Building 110 Basement level mechanical room is not included in BID ALTERNATE NO. 1 (ALT-1). Construction period services are 550 calendar days from construction award date.

(b) Place of Performance: Tasks will be performed at the Hampton VA Medical Center, Hampton, VA, 23667. Work will be around an occupied healthcare facility in operation 24 hours a day.

(c) Specific Requirements (see drawings for area of work):

a. DIVISION 01 – GENERAL REQUIREMENTS

i. General Requirements – section 01 00 00

ii. Project Schedules (Small Projects – Design/Bid/Build) – section 01 32 16.15

iii. Shop Drawings, Product Data, and Samples – section 01 33 23

iv. Electronic Submittal Procedures (Web-based service) – 01 33 24

v. Safety Requirements – section 01 35 26

vi. Reference Standards – section 01 42 19

vii. Quality Control – section 01 45 00

viii. Testing Laboratory Services – 01 45 29

ix. Temporary Environmental Controls – 01 74 19

x. Sustainable Construction Requirements – 01 81 13

b. DIVISION 02 – EXISTING CONDITIONS

i. Demolition – 02 41 00

ii. Lead-Based Paint Removal and Disposal – 02 83 33.13

c. DIVISION 03 – CONCRETE

i. (Short-Form) Cast-in-Place Concrete – section 03 30 53

d. DIVISION 04 – MASONRY (NOT USED)

e. DIVISION 05 – METALS

i. Structural Steel Framing – 05 12 00

f. DIVISION 06 – WOOD, PLASTICS AND COMPOSITES (NOT USED)

g. DIVISION 07 – THERMAL AND MOISTURE PROTECTION

h. DIVISION 08 – OPENINGS (NOT USED)

i. DIVISION 09 – FINISHES

i. Painting – 09 91 00

j. DIVISION 10 – SPECIALTIES (NOT USED)

k. DIVISION 11 – EQUIPMENT (NOT USED)

l. DIVISION 12 – FURNISHINGS (NOT USED)

m. DIVISION 13 – SPECIAL CONSTRUCTION (NOT USED)

n. DIVISION 14 – CONVEYING EQUIPMENT (NOT USED)

o. DIVISION 21 – FIRE SUPPRESSION (NOT USED)

p. DIVISION 22 – PLUMBING (NOT USED)

i. Common Work Results for Plumbing – 22 05 11

ii. General-Duty Valves for Plumbing Piping – 22 05 23

iii. Plumbing Insulation – 22 07 11

iv. Facility Water Distribution 22 11 00

v. Plumbing Fixtures – 22 40 00

q. DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING

(HVAC) (NOT USED)

i. Common Work Results for Boiler Plant and Steam Generation – 23 05 10

ii. General Motor Requirements for HVAC and Steam Generation Equipment – 23 05 12

iii. Noise and Vibration Control for Boiler Plant – 23 05 51

iv. HVAC and Boiler Plant Insulation – 23 07 11

v. Commissioning of HVAC Systems – 23 08 00

vi. Demonstrations and Tests for Boiler Plant – 23 08 11

vii. Instrumentation and Control for Boiler Plant – 23 09 11

viii. Direct-Digital Control System for HVAC – 23 09 23

ix. Facility Fuel Systems – 23 10 00

x. Boiler Plant Piping Systems – 23 21 11

xi. Hydronic Piping – 23 21 13

xii. Hydronic Pumps – 23 21 23

xiii. Steam and Condensate Heating Piping – 23 22 13

xiv. Steam Condensate Pumps – 23 22 23

xv. HVAC Water Treatment – 23 25 00

xvi. Boiler Plant Mechanical Equipment 23 50 11

r. DIVISION 25 – INTEGRATED AUTOMATION (NOT USED)

s. DIVISION 26 – ELECTRICAL

i. Requirements for Electrical Installations – section 26 05 11

ii. Low-Voltage Electrical Power Conductors and Cables – section 26 05 19

iii. Grounding and Bonding for Electrical Systems – section 26 05 26

iv. Panelboards – section 26 24 16

v. Wiring Devices – 26 27 26

vi. Motor Controllers – 26 29 11

vii. Enclosed Switches and Circuit Breakers – 26 29 21

viii. Surge Protective Devices – section 26 43 13

t. DIVISION 27 – COMMUNICATIONS (NOT USED)

u. DIVISION 28 – ELECTRONIC SAFETY AND SECURITY (NOT USED)

v. DIVISION 31 – EARTHWORK

i. Earthwork (Short Form) – 31 20 11

w. DIVISION 32 – EXTERIOR IMPROVEMENTS

i. Planting – 32 90 00

x. DIVISION 33 – UTILITIES

i. Steam Energy Distribution – 33 63 00

y. DIVISION 34 – TRANSPORTATION (NOT USED)

z. DIVISION 48 – ELECTRICAL POWER GENERATION (NOT USED)

aa. APPENDIX E – Hampton-Asb LBD Report

(d) Period of Performance: Contractor shall commence work under this contract promptly after Notice to Proceed (NTP), execute the work diligently, and achieve final completion and acceptance including final cleanup of the premises within five hundred fifty (550) calendar days including submittals.

(e) Specific Site Requirements: Contractor and all subcontractors shall obtain a badge (a process that can take up to 8 weeks) from the HR Badging Office (requires scheduling, fingerprinting, and providing two (2) forms of ID; one of which must be an approved photo ID), provide proof of completion from an approved OSHA 10-hour training course (30-hour for superintendent), complete and provide certificate of training for Integrity and Compliance Awareness Training for all Non-Revenue Staff (TMS course 43790), and shall abstain from smoking within the perimeters of the facility.

No work shall be performed that is disruptive to hospital operations, staff and patients.

Contractor work hours are Monday thru Friday from 8am to 4pm. Utility outages that disrupt operations are to be scheduled outside of work hours at a time convenient to the VA. All outages shall be scheduled through the Contracting Officer’s Representative (COR) and approved by the Medical Center prior to taking place. Outages must be requested in writing a minimum of 14 days in advance. The VA has the right to cancel any and all outages at the last moment without notice due to patient safety related issues, severe weather, electrical power outages or other concerns deemed important. If contractor wants to work outside of normal work hours (including holidays), they must request authorization in writing 7 days in advance. The VA will notify contractor in writing if the request is approved or denied.

(f) Construction Safety Requirements: See Safety Requirements – section 01 35 26, and Hampton VAMC Construction Safety Handbook – section 01 35 26A.

(g) Submittals: See sections 01 00 00, 01 33 23, and all applicable trade sections.

(h) Quality Control: See section 01 45 00.

(i) Schedules: See section 01 32 16.15.

(j) Environmental and Waste Management: See sections 01 57 19, and 01 74 19.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

SECTION I: INSTRUCTIONS TO OFFERORS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

(a) GENERAL INSTRUCTIONS:

1. All proposal preparation cost will be the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation cost.

2. The price, technical response and past performance of each offeror will be evaluated independently. Offerors shall separately document each of the three factors. Each of the three offer sections shall therefore be labeled with the offerors name, business address, and VA Solicitation Number.

3. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including these instructions, the terms and conditions, representations and certifications, and technical and past performance requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions, reference to the page where the term/condition in question is located, and provide complete accompanying rationale.

The offer shall consist of three (3) separate volumes:

· VOLUME I – TECHNICAL PROPOSAL

· VOLUME II – PAST PERFORMANCE PROPOSAL

· VOLUME III – PRICE PROPOSAL

(b) SPECIFIC INSTRUCTIONS

1. VOLUME I - TECHNICAL CAPABILITY PROPOSAL – Submit electronic PDF document(s) by email.

Format as follows:

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: UEI Number, Cage Code, Tax ID Number, General Contractor’s License number and State of Licensure, principle points of contact with addresses, phone numbers and email addresses.

TAB B: TECHNICAL FACTOR

a. Management Approach – Technical Subfactor 1

b. Corporate Experience – Technical Subfactor 2, see Attachment B

c. Key Personnel Qualifications – Technical Subfactor 3

d. Quality Control Plan – Technical Subfactor 4

2. VOLUME II – PAST PERFORMANCE - Submit electronic PDF document(s) by email.

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: UEI Number, Cage Code, Tax ID Number, General Contractor’s License number and State of Licensure, principle points of contact with addresses, phone numbers and email addresses.

3. VOLUME III - PRICE PROPOSAL - Submit electronic PDF document(s) by email.

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: UEI Number, Cage Code, Tax ID Number, General Contractor’s License number and State of Licensure, principle points of contact with addresses, phone numbers and email addresses.

TAB B: Offer, Guarantee, and Certifications

a. Complete the SF 1442, Blocks 14, 15, 16 (if applicable), 17, 19, 20 a-c and 30 a-c. An official having the authority to bind your company contractually must sign and date the SF 1442 Block 30b. One copy of the SF 1442 must bear an original, authorized signature. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP. All sections of the RFP, excluding Instructions to Offerors and Evaluation Procedures Sections, constitute the model contract.

b. Complete the PRICE/COST SCHEDULE on page 6.

c. Provide an estimate showing the detailed breakdown of labor, material, equipment, overhead and profit using the Cost Breakdown and Schedule of Values (Attach. F) attached to this solicitation.

1. Complete 52.204-8 Annual Representations and Certifications, paragraph (d) applies to this contract, 52.204-24, 52.209-7, 52.209-13, and VAAR 852.219-75. Print out these provisions in their entirety and submit it with the proposal. Offerors shall submit only those pages that require fill-in or signature.

e. Bid Bond/Offer Guarantee (electronic pdf. file) and Surety point of contact information.

f. Acknowledgement of Amendments

g. Provide a printout of your company’s SBA Veteran registration https://veterans.certify.sba.gov showing your firm as a CVE-verified SDVOSB.

h. Complete the EMR Certification, see Attachment D.

(c) GENERAL INFORMATION

1. Format for proposal Volumes I & II shall be as follows:

· A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

· Typing shall not be less than font size 11.

2. Offers shall be submitted via email to the Contracting Officer, Madeline Lucena-Pulst at madeline.lucena-pulst@va.gov prior to the due date and time identified in the solicitation. Multiple emails will likely be required to submit all attachments. Server capacity is 10MB for all file attachments, per email.

3. Each response shall address each factor in the sequence listed and clearly identify which factor is being addressed.

4. There shall be no mention of costs in the Technical Proposal.

5. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by the Contracting Office and Hampton VA Medical Center:

· New Year’s Day – 1 January

· Martin Luther King’s Birthday – Third Monday in January

· Presidents Day – Third Monday in February

· Memorial Day – Last Monday in May

· Juneteenth Day – 19 June

· Independence Day – 4 July

· Labor Day – First Monday in September

· Columbus Day – Second Monday in October

· Veterans Day – 11 November

· Thanksgiving Day – Fourth Thursday in November

· Christmas Day – 25 December

· Any other Federal Holiday granted by the President of the United States

36C24624R0045

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SECTION M: EVALUATION FACTORS FOR AWARD

EVALUATION CRITERIA

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

1. The Government intends to award one (1) contract to the responsible Offeror whose proposal is responsive to the solicitation and determined to be the best value to the Government, price and other factors considered. However, the Government reserves the right to make any number of awards, or no award, if considered to be in the Government's best interest to do so. The following factors shall be used to evaluate offers:

Part I – TECHNICAL CAPABILITY Part II – PAST PERFORMANCE Part III –PRICE

2. BASIS FOR CONTRACT AWARD: This is a competitive Best Value Tradeoff (Tradeoff) source selection in which all evaluation factors other than price, when combined, are significantly more important than price alone. Technically acceptable competing Offerors will be assigned a Past Performance Confidence Assessment Rating and will then be evaluated for Price fairness and reasonableness. Award may be made on other than the lowest priced offer(s) where higher priced offers received better Technical and Past Performance ratings than the lower priced offer(s). In that event, the Source Selection Authority shall make an integrated assessment best value award decision, where the perceived benefits of the higher priced proposal, and the rationale for tradeoffs, shall be documented in the contract file in accordance with FAR 15.406.

3. Regarding the below process, the terms strength, weakness and deficiency are defined as follows:

3.1. The term strength means an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

3.2. The term weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

3.3. The term deficiency means a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

4. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a solicitation requirement may result in an offer being determined nonresponsive (see below). The offers shall be limited to 35 pages, not including Past Performance CPARs. The evaluation process shall proceed as follows:

5. RESPONSIVENESS OF OFFERS

5.1. Offers will first be evaluated for responsiveness to the solicitation requirements without regard to evaluation of specific technical capability, past performance or price factors. Clarifications may be conducted to identify/confirm missing documentation and a determination will be made regarding whether the offeror should/can be allowed to submit any missing/deficient documentation without adverse effect to other offerors or the timeliness of award. Responsive offers will be provided to the Evaluation Team for the next evaluation stage.

PART I – TECHNICAL CAPABILITY

Offers will first be evaluated for responsiveness to the solicitation requirements, by the Contracting Officer, without regard to evaluation of specific technical capability, past performance, or price factors. Exchanges may occur to identify/confirm missing documentation and a determination will be made regarding whether the Offeror should/can be allowed to submit any missing/deficient documentation. Responsive offers will be provided to the Technical Evaluation Board (TEB) for the next evaluation stage. The technical capability of all offers will be evaluated on strengths and weaknesses. Management Approach, Corporate Experience, Key Personnel Qualifications, and Quality Control Plan sub-factors will be evaluated equally.

NOTE: Those offers not meeting the minimum standard for acceptability will not be considered for award (i.e., fail to meet minimum as defined by attached Specifications). Management Approach, Corporate Experience, Key Personnel Qualifications, and Quality Control Plan sub-factors will be weighted equally, and all areas must have SATISFACTORY rating or better. The Technical capability sub-factors ratings of SATISFACTORY or better will be required in order to be considered for award.

Evaluators shall assign a rating based on the minimum requirements stated below.

Sub-Factor 1 - Management Approach

Types of Rating Methods

Combined Technical/Risk Rating Descriptors

Adjectival

A description of the organization’s program management policies and procedures to include project planning approach(s) and management approach(s) for multi-discipline, phased projects.

5.1.1. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a brief narrative outlining the following:

5.1.1.1. The Offeror has clearly demonstrated that they have established project planning approaches, specifically the Offeror has identified the principal business concepts used and principle technologies deployed.

5.1.1.2. The Offeror has clearly demonstrated that they have experience with project management approaches for multidiscipline, phased projects, specifically identifying the principal business concepts used and principle technologies deployed.

Sub-Factor 2 – Corporate Experience

Types of Rating Methods

Adjectival

5.1.2. CRITERIA: Offerors must provide a minimum of two (2) and a maximum of five (5) references of their choice of completed projects, similar in size and scope (minimum threshold: Projects where the principle objective was multi-phase construction renovations of steam system distribution equipment and piping as well as boiler fuel system piping and components for hospitals within the United States, with a total contract value exceeding $2,000,000) to the requirement being solicited. Experience of subcontractors may be used to fulfill this requirement, but future unavailability of the subcontractor to perform work may result in contract termination.

5.1.3. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a minimum of two (2) and a maximum of five (5) examples of their choice of completed projects or in progress of similar contracts in size and scope (minimum threshold: Projects where the principle objective was multi-phase construction including renovations of facilities steam system distribution equipment and piping as well as boiler fuel system piping and components for hospitals within the United States, with a total contract value exceeding $2,000,000). In describing the multi-phase construction, provide the following information:

5.1.3.1. Project title, location and brief description of the project and contracting method (design build, design bid construct, CM at risk, Turnkey, etc.).

5.1.3.2. Project owner and name and telephone number of owner’s contact person.

5.1.3.3. Indicate your firm’s role as a prime contractor or subcontractor, etc.

5.1.3.4. Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s).

5.1.3.5. Project Statistics including start and completion dates (original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); size and type of steam systems and boiler fuel systems, their components, piping and equipment, linear footage; and any awards (prizes) received.

5.1.3.6. Please use the Corporate Experience Form (Solicitation Attachment B) included with the solicitation to provide the requested information for Experience.

5.1.3.7. Confirmation that the prime contractor and subcontractors are licensed for the work being performed in the state where the project is located, where specified, or otherwise in the state from which the contractor or subcontractor originates. Work requiring license in the State of Virginia includes all Contractors, HVAC, Plumbing, Electrical work, and Asbestos/lead Project Monitoring.

Sub-Factor 3 – Key Personnel Qualifications

Types of Rating Methods

Adjectival

5.1.4. CRITERIA: Offeror must provide an organizational chart identifying key on-site personnel with a description of their work experience relating to projects similar in size and scope (multidiscipline construction projects including multi-phase construction renovations of steam system distribution equipment and piping as well as boiler fuel system piping and components for hospitals within the United States with a minimum threshold value of $2,000,000) to the requirement being solicited. The key personnel required for this contract are identified in Attachment A Statement of Requirements.

5.1.5. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides:

5.1.5.1. An organizational block identifying on-site key personnel associated with this requirement to include:

5.1.5.2. Each individual’s name, title, duty, years of experience and experience level relating to similar contracts including multi-phase construction renovations of steam system distribution equipment and piping as well as boiler fuel system piping and components for hospitals within the United States and are relative in size and scope (multidiscipline construction projects with a minimum threshold value of $2,000,000).

5.1.5.3. Narratives for the key personnel identified in the SOR experience for projects of similar size and scope (multidiscipline construction projects with a minimum threshold value of

5.1.5.4. $2,000,000), showing project history with these key personnel in relations to the project’s description. The Quality Control Manager and the Safety Manager may be the same individual if they meet both specifications requirements.

Sub-Factor 4 – Quality Control Plan

Types of Rating Methods

Adjectival

5.1.6. CRITERIA: Offeror must provide a plan to implement the requirements of Contract Clause entitled “Inspection of Construction” FAR 52.246-12 and section 01 45 00 “Quality Control”. The plan shall identify personnel, procedures, control, and instructions. A finalized, more detailed Quality Control Plan (QCP) will be required to be submitted and approved after contract award, which include the identification of all contract submittals, tests, records, and forms.

5.1.7. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standards of acceptability are met when the Offeror provides:

5.1.7.1. A description of the quality control system, including a chart showing lines of authority and acknowledgement that the Quality Control (QC) Manager shall implement the three-phase control system (Phase 1 – Preparatory Phase; Phase 2 – Initial Phase; Phase 3 – Follow-up Phase) for all aspects of work specified. The QC System Manager shall report to the project manager or someone higher in the Contractor’s organization. Project Manager in this context shall mean the individual with responsibility for the overall management of the project including quality and production. The proposal provides a Quality Control approach that effectively addresses the internal processes to identify and prevent deficiencies in the quality of construction. This approach shall also show the plans for implementation ensuring the compliance of regulatory and Specification statutes are strictly adhered to. The approach shall also clearly address the QC organizational lines of authority and the Offeror’s approach to monitor corrective actions ensuring successful and timely problem resolution. The detailed QC approach shall identify how quality inspections will meet the minimum requirements of the Specifications. The QCP shall effectively address how the Offeror will correct identified discrepancies found during QC checks and the process to provide resolution to the CO/COR for any discrepancies identified in the Specifications or design. The QCP shall include the Offeror’s method for identifying subcontractors to meet the specific requirements of all trade’s specifications included in the project, see each specification section for QC details and section 01 45 00.

PART II – PAST PERFORMANCE

Next, the Government will evaluate the Offeror’s demonstrated past performance of recent and relevant projects, in order to determine the Offeror’s ability to perform the contract successfully and help determine responsibility. Past performance information shall include, but not limited to evaluation of past performance of the firm having experience in construction or renovation of hospitals, quality, timely performance, management effectiveness, and safety. An overall Past Performance Confidence Assessment Rating will be assigned, but each past performance reference will first be evaluated for “recency” and “relevancy”. Therefore, the following ratings tables will be used. “Recent” past performance is defined as projects completed within the last five (5) years, from the date of issuance of solicitation. Past Performance references meeting the “minimum threshold” criteria, but not related to hospital renovations, will be rated “Somewhat Relevant”. Past Performance references meeting the “minimum threshold” criteria, which included hospital renovations will be assigned a relevancy rating based on the below rating definitions, with regard to the tasks outlined in the Specification of similar scope and complexity.

Past Performance Relevancy Rating Method

complexities this solicitation requires.

Performance Confidence Assessment Rating Method

record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

A. CRITERIA: Offerors must provide a minimum of three (3) and a maximum of five (5) references of their choice of completed projects, similar in size and scope (minimum threshold: Projects where the principle objective was multi-phase construction including renovations that upgrade facility steam system distribution equipment and piping as well as boiler fuel system piping and components in hospitals within the United States, with a total contract value exceeding $1,000,000). The Offeror must provide for each reference, the reference's company name, POCs, address, contact information to include phone number and e-mail address, project description, dollar value and period of performance. SEE NOTE BELOW, regarding the past performance questionnaire. Past Performance of subcontractors may be used, but future unavailability of the subcontractor to perform work may result in contract termination.

B. EVALUATION AND PERFORMANCE CONFIDENCE ASSESSMENT RATING: The Government will consider and evaluate the Offeror's past performance information, to include the references and completed surveys, which are deemed recent and relevant for the requirements of this RFP, including evaluation of the Offeror’s adherence to period of performance/time of construction and construction according to contract specifications…