SSJ_Window Shades(s) 8.21_Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C244-23-AP-3927

1. Contracting Activity:

a. Department of Veterans Affairs, VISN 04, VAPHS, University Drive Campus, Pittsburgh, PA 15215

1. Nature and/or Description of the Action Being Processed: Acquisition of proprietary Mecho 5X Dual Manual Shades. The Mecho 5X Dual Manual Shades is the standard application throughout VAPHS due to flexible control options through advanced communication network has shown to be most durable and simple solution throughout facilities help create the optimum environment for patient comfort. Mecho 5X Dual Manual Shades are able to be simply cleaned and disinfected in 4 easy steps. The other factors are that shades are a large item that must have maintained stock in order to be replaced on a regular basis as space is limited having a standard allows for a quick replacement. It is necessary to maintain a large stock on all window shades as they must be replaced for the following reasons: damaged windows, water breaks, repairs by our Maintenance and Repair Shops. Any form of deficiency in a flooring, walls and ceilings must be immediately addressed by our M&R Shops due to Safety and Infectious Control standards.

This Sole Source Product is for Mecho 5X Dual Manual Shades to be used in this project, which will be approximately

2. Description of Supplies/Services Required to Meet the Agency’s Needs: The VAPHS uses Mecho 5X Dual

Manual Shades throughout all facilities on both the University Drive and Heinz Campuses. Mecho has qualities, as noted below, that are key factors in the standardization. This allows for quick replacements to be completed by our M&R with no adverse side effects to our patients. The Mecho 5X Dual Manual Shades is used across the campuses are designed with the following performance criteria:

a. Construction:

#10 double brackets with one shade in front of the other with fascia.

Using #1604 Sand fabric and #0803 Latte blackout fabric

b. Key features:

Two-way communication.

Built-in network and dry-contact control.

Cost-effective, daisy-chained wiring.

Simplified 3rd-party integration.

Repeatable, pinpoint shade positioning.

Quiet and powerful.

c. Network and Wiring:

Cuts costs associated with using interfaces.

Is scalable, supporting up to 250 devices on a single bus line.

Allows control to extend up to 4,000 ft.

Provides 104 alignment positions and 32 custom presets.

Enables instant, two-way communication.

Supports up to eight addresses per unit for multiple, overlapping, group-control options.

d. Support:

Design facilitates field programming and remote, Internet-based support.

Optional preprogramming.

Firmware upgradable over MechoNet, allowing for future enhancements to meet the end user's evolving needs.

For multi-banded applications, Mecho's adjustable shade coupler is included to speed the installation process and ensure precise, even and consistent shade heights and eliminate hembar misalignment.

3. Statutory Authority Permitting Restricted Competition:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

4. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the

Use of the Authority Cited Above (applicability of authority): The acquisition is authorized pursuant to 10 U.S.C. 2304 (c)(1), and is implemented by FAR 6.302-1 (c), Only one responsible source and no other supplies or services will satisfy agency requirements.

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Any action to increase competition for the suppliers of Mecho 5X Dual Manual Shades would cause an undue hardship on the VA Pittsburgh Healthcare System. VAPHS has been making a conscious effort to standardize the finishes throughout the restroom, laboratory and clinical areas to make them more resistant to infectious pathogens and easier for the limited custodial staff to maintain.

The installation of material finishes other than Acrovyn would require duplication of maintenance materials and could expose our veteran patient population to dangerous pathogens unnecessarily.

6. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: This item is being sole sourced under a larger construction project that will be competed as a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set aside.

Therefore, competition will be provided on the base contract which will lead to a fair and reasonable price.

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Further market research was not conducted based on the same content provided in paragraph 6 above.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: N/A.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

_____________________________ _____________08/15/23___________ Name: Rochelle Landowski Date Title: Interior Design Facility: VA Pittsburgh Healthcare System

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contract Specialist, Construction West Date Network Contracting Office 4

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Branch Chief, Construction West Date

Network Contracting Office 4

ELIJAH

MCINTOSH

Digitally signed by

ELIJAH MCINTOSH

Date: 2023.08.17 08:55:06 -04'00'

Rochelle E Landowski 657312

Digitally signed by Rochelle E Landowski 657312 Date: 2023.08.17 15:52:43 -04'00'