1. Request for Proposal 438477.pdf

Procurement & Property Management Division

P.O. Box 5000 Upton, NY 11973-5000 Phone 631 344-5281 Fax 631-344-4605 wkoncelik@bnl.gov

Managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

June 21, 2024

TO: Interested Offerors

SUBJECT: Request For Proposal (RFP) No. 438477; Electron-Ion Collider (EIC) HSR

BPM Button Assembly

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (BSA), under Contract for the operation of

Brookhaven National Laboratory (BNL) with the U.S. Department of Energy (DOE), herewith solicits your proposal for EIC Hadron Storage Ring (HSR) Beam Position

Monitor (BPM) Button Assembly. The EIC Project will design, build, and install the accelerator hardware for a new electron storage ring, an electron injector, and make modifications to the existing hadron ring required to produce and operate the EIC. The EIC is being designed to meet requirements which will ensure high reliability and availability for the user program.

2.0 SCOPE OF WORK

The scope of this subcontract is for the design and fabrication of the HSR BPM Button

Assembly for the EIC. BSA shall award up to three (3) subcontracts for 35 each EIC HSR

BPM Button Assemblies (preproduction components). Each subcontract shall include an option for up to 1,355 each EIC HSR BPM Button Assemblies (production components).

BSA shall exercise an option on one of the subcontracts for the EIC HSR BPM Button

Assemblies (production components).

The Offeror will be selected in accordance with the evaluation criteria set forth in this RFP.

Firms will be selected for negotiation based on a demonstrated competence and qualifications for the required work in accordance with (Enclosure 1 – Draft Subcontract), including the Statement of Work, Doc. No. EIC-ISG-SOW-008, Rev. 03, dated April 16, 2024, Technical Specification, Doc. No. EIC-ISG-SPC-005, Rev. 02, dated May 29, 2024 and Drawing 2551M0003, Rev 2 dated May 29, 2024.

3.0 GENERAL INFORMATION AND INSTRUCTIONS

3.1 Schedule

BSA has established the following schedule for achieving evaluation, selection, approval, and award.

MILESTONE DATE

Issuance of the RFP June 21, 2024

Clarification Questions Due Date

Proposals Due

July 19, 2024

July 26, 2024

Award (estimated) October 18, 2024

Proposals shall remain firm for 120 days after due date to allow time for review, selection, and award.

3.2 Form of Proposal and Manner of Submission

3.2.1 A complete electronic proposal must be received by BSA no later than 5pm

EST on the due date noted above. Award is estimated to be made on or about the date as noted herein. Proposals, including their withdrawal or modification, received after the closing date shall be considered late. Except as otherwise specifically provided in this RFP, such responses may be considered for award if the PPM Manager or designee determines that the award is in BSA’s best interest. Proposals will be opened in private.

3.2.2 The Offeror will be required to submit a Technical Proposal to include

Enclosure (3), Proposal Pricing Sheet. One (1) electronic copy of the

Proposal is to be submitted. The Proposal shall be submitted in English only. The proposal and all supporting relevant documentation, which fully describes the proposed capability, should be submitted electronically via email and the contents clearly identified. The email subject line shall read

“BPM Button Assembly 438477” emailed and addressed to:

William Koncelik

Contracts Administrator

Brookhaven National Laboratory

Procurement and Property Management Division

Contact Information:

Telephone: (631) 344-4605

E-mail: wkoncelik@bnl.gov

3.2.3 Proposals must be complete in all respects. Failure to respond or follow the instructions regarding the organization, content, layout, or format of the proposal may result in the Offeror’s proposal being deemed non-responsive.

Proposals that are incomplete or partial in any material respect affecting the responsiveness of the proposal may not be considered. BSA reserves the right to postpone the proposal due date, and to amend this request as it considers necessary. Proposals may be withdrawn by email request, at the email address noted above, prior to the proposal due date. Modifications to proposals must submitted electronically via email as required above and received prior to the proposal due date.

mailto:wkoncelik@bnl.gov

3.3 Explanation of Proposal Documents

Should an Offeror find any discrepancies in, or omissions from, any of the documents, or be in doubt as to the meaning of any document, it should immediately advise BSA by email to wkoncelik@bnl.gov, no later than five (5) business days prior to the proposal due date to allow time for responses to be received by all prospective Offerors. Oral explanations or instructions given before the award of a subcontract are discouraged and will not be binding. Any information given to a prospective Offeror concerning this RFP will be furnished to all other prospective Offerors as an amendment to the RFP if that information is deemed necessary by BSA to submitting proposals or if the lack of it would be prejudicial to other prospective Offerors.

4.0 CONTENTS OF PROPOSAL

4.1 General Information

The proposals shall be concise and clear in every instance and restricted to relevant information only. The response shall clearly and fully demonstrate the Offeror’s capability, knowledge, and experience regarding the technical requirements described herein. Stating that the Offeror understands and will comply with the technical requirements is not sufficient, nor is a simple affirmative restatement of the requirements. Similarly, phrases such as “standard procedures will be employed,” or “well-known techniques will be used,” without explanatory detail will be considered inadequate.

4.1.1 Disclosure of Proposals

Proposals provided to BSA in response to this RFP will not be disclosed except to appropriate BSA personnel and BSA subcontractor consultants involved in reviewing responses to this RFP, and/or U.S. Government personnel.

Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by BSA except for evaluation purposes, shall:

(1) Mark the title page with the following legend:

“This proposal includes data that shall not be disclosed except to appropriate BSA personnel, its subcontractor consultants involved in reviewing responses to the RFP, and/or U.S. Government personnel, and shall not be disclosed, in whole or in part, for any purpose other than to evaluate this proposal. If, however, a subcontract is awarded to this Offeror because of/or in connection with the submission of this data, BSA shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting subcontract. This restriction does not limit BSA’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are mailto:wkoncelik@bnl.gov contained in sheets [insert numbers or other identification of sheets]”; and

(2) Mark each sheet of data that Offeror wishes to restrict with the following legend:

“Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

4.2 Proposal Contents

Provide an electronic file copy of the technical portion of your proposal and any amendments to this RFP. Offerors must provide specific detailed descriptions and capabilities for the main and sub-categories which support how the Offeror plans to perform the SOW. The Proposal shall contain technical information and shall be legible, clear, coherent, and individually tabbed (by section) in accordance with the sections noted below. Each proposal will be evaluated in accordance with the associated categories noted herein.

This evaluation shall include a 2-step process.

Step 1 – Initial Evaluation of Proposals shall be conducted to evaluate technical proposals and price to award up to 3 suppliers a subcontract for 35 preproduction components and options up to 1,355 production components.

Step 2 – Evaluation of preproduction components using both technical criteria and price to exercise an option for up to 1,355 production components from one of the

3 suppliers awarded a subcontract.

Evaluation Criteria for each Steps 1 & 2 are detailed in the sections below and shall be conducted separately. Each evaluation includes a total of 100 points and shall not be combined. Price will be evaluated in each Step but not rated.

Step 1 – Initial Evaluation of Proposals (100 points total)

4.2.1 Tab 1 – General Overall Summary (0 Points)

The Offeror shall discuss, in general terms, how it plans to accomplish the requirements of the SOW plans to achieve the design, manufacture, testing, and delivery of the HSR BPM cryo-buttons. This is a non-detailed overview and will not be point scored.

Note: Offerors who do not have the capability or experience to accomplish any facet of the SOW must mention it here, briefly describing a course of action. Detail is to be provided in the appropriate section of the proposal.

4.2.2 Tab 2 – Spec/ SOW Compliance Matrix (0 Points)

The Offeror shall provide a paragraph-by-paragraph compliance matrix for each section of the specification and Statement of Work that clearly shows the Offerors acceptance.

A. Offerors shall list each Specification section by number and explain how they will comply with all requirements.

B. Offerors shall list each SOW section by number and explain how they will comply with all requirements. Detailed explanation of how compliance is to be achieved is required; a list of sections indicating compliance only is insufficient.

Any exceptions shall be clearly documented, and the Offeror shall provide a detailed explanation why the exception is being taken and any alternative recommendations. While the compliance matrices will not be point scored, they will be used to evaluate the bidders understanding and compliance with the technical requirements and can influence the scoring on the following Tabs.

4.2.3 Tab 3 – Design and Technical Capabilities (50 Points)

HSR BPM cryo-buttons (50)

1. Design Overview

Provide a brief description, with images and drawing(s) as well as calculations and simulations, of the conceptual design of the complete

BPM buttons with emphasis on how the design will meet the specification.

2. Voltage Standing Wave Ration (VSWR)

Reference paragraph 3.1.1.3 in the Specification. Describe, using mechanical description, calculations and/or simulations, how this design will ensure the BPM buttons will have a 50 Ohm impedance, and the degree of impedance mismatch shall be based on a VSWR measurement which is less than 1.2:1 from 20 MHz to 3 GHz.

3. Contact Resistance

Reference paragraph 3.1.1.4 in the Specification. The maximum resistance through the center contact shall be less than or equal to 4 milliohms. Describe, using mechanical description, calculations and/or simulations, how this design will meet the specification.

4. Button Capacitance

Reference paragraph 3.1.1.5 in the Specification. Unit-to-unit variation of BPM button capacitance as measured at the connector shall be less than 5%. Describe, using mechanical description, calculations and/or simulations, how this design will meet the specification.

5. Vacuum Requirements

Reference section 3.1.3 in the Specification. Describe, how the mechanical design will meet the vacuum specifications.

6. Surface Plating Requirements if Button will be Plated

Reference paragraph 3.1.4.2 in the Specification. Describe, how the mechanical design will meet the copper plating requirements described in the Specification and on the BPM button mechanical drawing.

Evaluation method for Tab 3

The Offeror’s proposal will be evaluated on the completeness and adequacy of the overall conceptual design of the components with respect to: compliance with the specifications, technical soundness and feasibility of the design.

4.2.4 Tab 4 – Prior Experience and Past Performance Producing Comparable BPM Buttons (Including Subcontractors) (25 Points)

A. Experience with and past performance producing comparable

BPM buttons (20)

• Identify how many years you have been designing, manufacturing, and testing BPM buttons, with an emphasis on prior experience with comparable BPM buttons. In addition, indicate the number of years of experience of your proposed key subcontractors and indicate your experience (years, number and complexity of projects) working with all subcontractors you intend to include in your proposal.

• Provide a list of at least 3 projects of comparable or higher complexity that you have designed and built in the past ten (10) years, including the contact information of the owners of these BPM button assemblies. For these projects please also provide:

• A comparison of specified and achieved parameters (e.g. VSWR, dimensional measurements, vacuum requirements).

• A comparison of specified and achieved scheduled milestones and delivery dates.

• Identify which subcontractor(s) supplied which key component(s) on these prior projects and which of these subcontractors are included in the current proposal.

• Provide a minimum of three customer references, from three different projects, of comparable BPM buttons, including the name of the organization, contacts, phone numbers, and e-mail addresses.

B. Key Project Personnel (5)

Supply the resumes/vitae of all key project personnel such as the Project

Manager and Lead Electrical Engineer for all major components. This shall also include key personnel of subcontractors.

• The vitae should focus on pertinent experience in the design, manufacturing, assembling, and testing of comparable BPM buttons. In particular, for all key personnel, their engineering tools and their years of experience utilizing them must be identified. Demonstrate the organizational capability to supplement key personnel skill sets if required by the project.

Evaluation Method for Tab 4

A. The Offeror’s proposal will be evaluated as to how recent, frequent, and how successful the past production has been, including (but not limited to) technical and schedule performance.

B. The Offeror’s proposal will be evaluated as to the range and depth of the key project personnel, resources available, their experience and how it relates to this project.

4.2.5 Tab 5 - Manufacturing Capabilities (Including Key Subcontractors) (15 Points)

A. Program Management, Manufacturing, and Inspection Plan

• Describe how you plan to manage this project. Expand on your organizational chart, lines of responsibility, work breakdown structure, scheduling, and meetings.

• Provide a manufacturing plan that identifies the type of resources, including a list of key subcontractors, required to support the project.

This plan should include, but not be limited to, a project milestone schedule consistent with the schedule in the SOW. Discuss how you will achieve and support the design and manufacturing plan submitted and discuss schedule risks and opportunities to improve the schedule.

Identify long lead-time items and describe their makeup. Provide a basis for your estimate of schedule contingency.

B. Production Facility Description

Describe your available production facilities and capabilities, including but not limited to:

• Clear identification of all production facilities, including sub-contractors. Provide information about how and where manufacturing will take place, and a description (with photos) of the manufacturing facility with applicable equipment.

Evaluation Method for Tab 5

A. The Offeror’s organization and plan will be evaluated as to whether it can realistically meet the schedule and the production can be carried out effectively. The manufacturing method will be evaluated against techniques known to be successful.

B. The Offeror’s facilities will be evaluated as to whether they support the proposed production plan.

4.2.6 Tab 6 Quality Assurance (QA) (10 Points)

The Offeror shall provide objective evidence that a quality assurance program has been developed and implemented within their organization.

This includes the submittal of an approved QA program/manual and a list of implementing procedures which describes the QA program and a current organizational chart showing the link between Quality personnel and management.

A. Tab 6a: Current Quality System

Describe the current quality system, provide a copy of the latest quality manual, and:

• Identify if it is ISO 9001 certified/registered and provide a copy of the certificate. In addition, provide the ISO registrar’s website address, along with the name, title, telephone number and email address of a responsible person to contact.

• If not ISO 9001 certified/ registered but the company meets the requirements of ISO 9001, explain in detail how.

• If not ISO 9001 certified or compliant, explain in detail the quality system in place.

B. Tab 6b: Management’s Involvement in QA Program

Describe management’s involvement in the Quality Assurance

Program, including:

• Management review of audit results, corrective and preventative action data, and analysis of failure modes.

• Organizational chart showing Quality Assurance group and their link to management.

C. Tab 6c: Manufacturing System/Procedures

Describe the procedure for releasing work to the shop floor and provide a completed shop traveler that was used in a recent, similar project.

D. Tab 6d: Supplier Quality Assurance

Describe the Quality Assurance group’s role in the procurement process.

Explain how applicable customer QA requirements are flowed down to your suppliers and sub-tier suppliers.

E. Tab 6e: Configuration Control

Describe the configuration control system, including these major elements:

• Master file, where all released drawings are stored.

• Change control procedure for approval, incorporation and release of design changes.

• System for creation and control of parts lists and bills of material.

• Process for controlling shop floor travelers, and manufacturing and test procedures.

F. Tab 6f: Calibration System

Describe the calibration system for measuring and test equipment, including: equipment identification, calibration procedures, traceability of standards to national standards, calibration intervals, and recall system.

G. Tab 6g: Procedures for Controlling Nonconforming Material

Describe the procedure for controlling nonconforming material, including:

identification/ tagging, segregation from the production area, documenting and reporting, Material Review Board (MRB) process, inspection and test after rework/repair, and corrective/preventive action.

Evaluation Method for Tab 6

The Offeror will be evaluated as to how adequate, well-documented, and well-implemented the current quality procedures and processes are, and how they meet the quality requirements defined in the SOW including BNL-QA-101.

4.3 Business/ Price

Provide one (1) written e-mail copy of the price portion of your proposal and any amendments thereto. Business/Price portion should be submitted as part of the

Proposal and should be prepared simply, be legible, clear, coherent, and in accordance with the tabs noted below:

4.3.1 Tab 1: - Corporate Profile and Financial Capability

Provide a corporate profile of your organization. Include your three (3) most recent audited financial statements/yearly reports. Such reports for any parent organization shall also be included. If a joint venture is proposed, the above is required of all parties.

4.3.2 Tab 2: - Draft Contract with Terms and Conditions

The Draft Contract with Terms and Conditions is provided in Enclosure (1).

The Offeror shall clearly note its acceptance in full. The successful Offeror will be required to execute a Contract in accordance with the provisions of the Draft Contract. Any exceptions shall be noted accordingly, however, the

Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

4.3.3 Tab 3 – Price/Milestone Schedule

The Offeror shall provide pricing information in strict accordance with this

RFP. Any exceptions should be noted accordingly.

The Offeror shall provide separate pricing on AMS-Form-043 Pricing Sheet.

Note: Only pricing in U.S. dollars will be accepted.

4.3.4 Tab 4: Delivery

The Offeror shall clearly note its acceptance in full of the proposed delivery schedule as set forth in Enclosure 1, Draft Contract 438477. Any exceptions shall be noted accordingly, however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

4.3.5 Tab 5: Payment Terms and Freight (if applicable)

Payment terms shall be FOB (Free on Board) destination, “DAP” Delivered at Place, Brookhaven National Laboratory, Upton, Long Island, New York

(Freight Prepaid) Net TBD from acceptance, in accordance with an agreed-to milestone schedule.

The Offeror shall review and clearly note its acceptance in full. Any exceptions shall be noted accordingly.

5.0 SMALL BUSINESS SUBCONTRACTING PLAN

All Offerors certifying that they are other than a “small business or foreign business” and that they expect to submit an offer that will exceed $750,000 must submit a Small Business

Subcontracting Plan for BSA’s approval prior to subcontract award. Reference shall be made to FAR 52.219-9 before completing this subcontracting plan. Firms certifying that they are small or foreign businesses need not complete the plan.

The following BSA small business stretch goals are provided as an example for this procurement. Any exceptions to this requirement shall be noted accordingly.

Small Business ................................................................................................. 49%

Small Disadvantaged Business ........................................................................... 5%

Women-Owned Business .................................................................................... 5%

Hub Zone ............................................................................................................ 2%

Veteran-Owned Business .................................................................................. 3%

Service Disabled Veteran-Owned Business ........................................................ 3%

5.1 Offeror Representations and Certifications

BSA supports DOE’s reporting requirements in that all its vendors/subcontractors are to be registered in the U. S. Government supplier database entitled System for Award

Management (SAM). It is suggested that registration be performed online at sam.gov or by contacting the Service Desk at 1-866-606-8220 prior to the submission date of the resulting

RFP. If you already have done so, provide a definitive statement herein that your firm is registered in SAM. NAICS code – 334419 Other Electronic Component Manufacturing, Size Standard 750 Employees.

The Offeror shall complete and return the following forms:

1. AMS Form 050 Annual Representations & Certifications (Enclosure 2) if not currently registered in sam.gov.

6.0 PLACE OF MANUFACTURE

This requirement is subject to FAR Part 25, Buy American Act. Please provide the place of manufacture on your quotation pricing sheet.

7.0 PROCUREMENT TYPE, EVALUATION METHODOLOGY, AND CRITERIA

7.1 Type of Procurement

This is a “Best Value” procurement. BSA intends to award multiple subcontracts, up to three (3), resulting from this solicitation to the responsive, responsible

Offerors whose proposals represent the best value after evaluation in accordance with the Step 1 factors, subfactors, and price as noted above, in this solicitation.

The utilization of this procedure is expected to provide the greatest overall benefit to BSA. Best Value employs a trade-off process that permits award to other than the lowest priced offeror or to the highest technically rated offeror. The trade-off process associated with Best Value involves a comparative weighing of the evaluation factors and sub-factors identified in the RFP. Specifically, the trade-off process involves selecting the most advantageous offer based on an integrated assessment of both technical factors and price. Price will not be rated or scored but will be a significant factor in the Best Value analysis.

An award may be made without discussion or negotiation of proposals received;

therefore, proposals should be submitted on the most favorable terms which can be submitted in response to this request. BSA reserves the right to conduct pre-selection site visits to assess the Offerors’ capabilities, to hold fact-finding discussions, and/or to negotiate with any one or all of the Offerors on any aspect of this RFP prior to making an award, or to make an award without further discussion or negotiation at any time during this process. BSA may request such supplementary information as determined sufficient, in the opinion of BSA, to assure that an Offeror’s technical competence, business and technical organization, facilities, and financial resources are adequate to successfully perform the contemplated work. BSA reserves the right to reject any or all proposals, or to accept any proposal. BSA will not be obligated to award all or any part of the work solicited, and in any event will not be responsible for the Offeror’s cost of proposal preparation or any other cost incurred in connection with this RFP.

7.2 Methodology

It is the practice of BSA, in making an overall evaluation of proposals received, to establish a Source Selection Board (SSB) that will evaluate the proposals so as to give due consideration to performance and price. The final evaluation assessment is derived from the composite reviews. As explained in 7.1 above, this procedure is intended to result in selection of the most advantageous proposal, considering price in determining the Best Value trade-off.

7.2.1 Proposals will be initially evaluated on responsiveness to the RFP requirements in all aspects. The technical proposals will be point-scored by technical members of the SSB in accordance with the criteria as set forth in

Section 7.3 herein.

7.2.2 If a selection cannot be made and discussions are required, the SSB will then recommend to the Source Selection Official (SSO) which proposals are within the competitive range based on results of scoring and analysis of the technical evaluation criteria, along with the proposed prices. The competitive range determination will then be made by the SSO. Those proposals with a reasonable chance of being selected for award, including those that are acceptable as submitted or that could reasonably be made so after clarifications and correction of deficiencies, will be considered in the

“competitive” range. Fact-finding discussions and/or site visits may be held with those Offerors in the competitive range. Best and final offers may be solicited at the conclusion of fact finding.

The tradeoff process permits tradeoffs among price and non-price factors

(i.e. Technical Factors) and allows BSA to accept other than the lowest priced proposal, or other than the highest technically rated offeror. Under a tradeoff process, the perceived technical benefits of the higher priced proposal shall merit the additional cost in order to receive award. In conducting the tradeoff analysis for this procurement, the Technical

Factors, when combined, are more important than price. Offerors are advised, however, that as the range of the overall Technical scores among

Offerors narrows, the more important price will become in making the award decision. An independent estimate, historical pricing data, competitive pricing, and other methods may be used in the consideration and analysis of price.

7.3 Technical Evaluation Criteria

Each proposal will be evaluated based on how well it meets or exceeds the requirements of this RFP. The proposals will be evaluated in accordance with the following evaluation criteria, listed in order of importance, and more fully explained in Section 4 above:

Step 1 – Initial evaluation of Proposals (100 points total)

1. Design and Technical Capabilities (50 points)

2. Prior experience and past performance producing comparable BPM

Buttons (including subcontractors (25 points)

3. Manufacturing Capabilities (including key subcontractors) (15 points)

4. Quality Assurance (QA) (10 points)

Each Offeror’s strengths, weaknesses, and deficiencies will be addressed accordingly in each resultant technical evaluation.

To be considered technically responsive to the RFP, each Offeror must score a total of (60) points out of the proposal overall 100 points possible. Any proposal that fails to achieve this parameter shall be deemed technically non-responsive and will be excluded from further evaluation.

5. Price – Not to be Scored.

7.4 Final Selection Process

After completion of discussions with Offerors and after receipt of Best and Final offers (if required), the SSB will recommend the “Best Value” Offerors, up to three

(3), to the SSO. The recommendation will be based on the evaluation of technical capabilities of the Offerors and the prices being offered. The SSO will subsequently use all Source Evaluation analysis and evaluations as guidelines in making the final selection(s).

7.5 Basis of Award

Award of, up to three (3), resulting subcontracts will be based on the SSO’s evaluation of the SSB’s recommendation and will be made to the Offeror(s), up to three (3), whose proposals represent the overall Best Value.

8.0 STEP 2 – EVALUATION OF PREPRODUCTION COMPONENTS (100 POINTS

TOTAL)

8.1 Tab 1 - Technical Evaluation Design Verification (50)

1. Dimensional Verification

BSA will verify the dimensions in drawing 2551M0003 are within the specified tolerances.

2. VSWR

Reference paragraph 3.1.1.3 in the Specification. Using a Vector-

Network Analyzer (VNA) and/or Time Domain Reflectometer (TDR), measure the impedance of the feedthrough from the connector to the button to ensure a 50 Ohm impedance, with variations in the VSWR less than 1.2:1 over the 20 MHz to 3 GHz span.

3. Contact Resistance

Reference paragraph 3.1.1.4 in the Specification. Using a 4-wire resistance measurement, test the maximum resistance through the center contact to be less than or equal to 4 milliohms.

4. Voltage Rating and Leakage Resistance

Reference paragraphs 3.1.1.1 and 3.1.1.2 in the Specification. Using a

High Potential Tester (Hi-pot), will verify the voltage hold-off is greater than or equal to 500 VDC and feedthrough insulation resistance is greater than or equal to 107 at 500 VDC.

5. Button Capacitance

Reference paragraph 3.1.1.5 in the Specification. Using a BSA-designed test fixture and a VNA, measure the BPM button capacitance across all units and verify the variation is less than 5%.

6. SMA Requirements

Reference section 3.1.2 in the Specification. Using a BSA-designed test fixture, the SMA connector will be tested for insertion and withdrawal force.

7. Vacuum Requirements

Reference section 3.1.3 in the Specification. Using a BSA-designed test fixture, Buttons will be cryogenically thermal cycled and baked out to

300°C. At room temperature and cryogenic temperatures, the buttons will be leak-checked to verify a leak rate of less than 2×10-10 std. cc/sec

He.

8. Surface Plating Requirements if Button is Plated

Reference paragraph 3.1.4.2 in the Specification. BSA plating samples will be tested for Residual Resistance Ration, plating adhesion, and thickness to verify they are within specifications.

Evaluation method for Tab 1

The BNL test results of the subcontractor will be evaluated on the completeness and adequacy of the overall design and performance and of the components with respect to: compliance with the specifications, technical soundness and feasibility of the design.

8.2 Tab 2 - Production Components Delivery Schedule (30)

1. Proposed production delivery schedule compared to the suggested BNL schedule in the RFP and SOW.

Evaluation method for Tab 2

The Subcontractor’s production quantity delivery schedule proposal will be evaluated on the capability to meet the suggested BNL delivery schedule. A delivery schedule that is faster than the suggested BNL schedule is preferred.

8.3 Tab 3 - Design Review, Technical Documentation and Communications (20)

1. Final design review

2. Technical documentation

3. General communication

Evaluation method for Tab 3

The quality of the Subcontractor’s final design review and presentation, technical documentation provided, and general communication with BNL during the preproduction unit fabrication efforts will be evaluated based on content, accuracy, completeness and clarity.

8.4 Basis of Option Exercise

An evaluation of the preproduction units will be conducted to determine if the option for production units will be exercised. To verify the design, the preproduction units of the Button assemblies will be tested and evaluated at BNL to confirm they meet the specification requirements.

Step 2 – Evaluation of Preproduction Components (100 points total)

1. Technical evaluation design verification (50 points)

2. Production components delivery schedule (30 points)

3. Design review, technical documentation, and communications (20 points)

9.0 PERFORMANCE AND FINANCIAL RESPONSIBILITY

It is understood that any subcontract resulting from this request shall be on the basis that the Offeror who undertakes the work represents and guarantees that it possesses the necessary skills, means of performance, and financial resources to complete the effort.

Inability to perform, including loss of key personnel or facilities, will not excuse default.

10.0 CLOSURE

BSA believes the information contained herein is sufficient to permit you to prepare a complete and definitive proposal; however, should there be any questions, please contact the undersigned. All questions must be submitted in writing via e-mail. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors. If for any reason you are unable to submit a proposal, kindly reply in writing and return this letter with all the attachments.

Sincerely, Contracts Administrator, C.P.M.

Enclosure 1 – BSA Draft Subcontract

Enclosure 2 – AMS Form 050, Annual Representations and Certifications

Enclosure 3 – AMS Form 043, Proposal Pricing Sheet