IFB_HHS0014619B_Conference Space Rental Services

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for Conference Space Rental Services, identified as IFB #HHS0014619B. HHSC is seeking competitive bids from qualified vendors to establish a contract for providing conference room rental services, lodging, audio-visual equipment, and related amenities to host the HHSC Access and Eligibility Services annual leadership conference. The conference will be held for three consecutive weekdays between October 1, 2024 and December 13, 2024, with a preference for the dates of December 1-6, 2024. The selected vendor must be able to accommodate up to 1,000 attendees and meet various specifications for the conference space, offsite rooms, parking, and shuttle services. Responses are due by August 21, 2024, and the anticipated contract start date is September 1, 2024 for an initial one-year term, with the possibility of a one-year extension. The contract will be awarded to the bidder providing the best value to the State of Texas based on meeting the requirements, delivery schedule, and pricing.

The IFB has determined that subcontracting opportunities are probable, and all respondents, regardless of Historically Underutilized Business (HUB) status, must submit a completed HUB Subcontracting Plan (HSP) with their bid. The HSP must demonstrate the respondent's good-faith effort to subcontract with HUB vendors, which have a 26.0% utilization goal for this "All-Other Services Contract." The IFB does not identify any set-asides or incumbent contractors, and the total contract value or funding source is not specified.