Conference Space Rental Services

The Texas Health and Human Services Commission (HHSC) is seeking bids for conference space rental services to host its annual three-day Access and Eligibility Services (AES) leadership conference, typically attended by up to 1,000 participants. The contract will cover conference room rental, lodging, audio-visual equipment, and other amenities within specified metropolitan areas in Texas. Bids are due by July 15, 2024, and the anticipated contract start date is September 1, 2024, with an initial term of one year and an optional one-year extension. The evaluation criteria include meeting the requirements, delivery capability, and pricing.

The procurement includes Historically Underutilized Business (HUB) subcontracting plan requirements, with a 32.9% HUB utilization goal for special trade construction contracts. Respondents must comply with various state affirmations, including prohibitions on activities related to abortion procedures, COVID-19 vaccinations, certain foreign-owned companies, and discrimination against firearm and ammunition industries. The contract will be awarded to the responsible bidder whose proposal is most advantageous to the state.