ISAC - 2026 CCE Conference Venue

The Illinois Student Assistance Commission (ISAC) is soliciting quotes for venue and catering services for the 2026 College Changes Everything (CCE) Conference scheduled for Thursday, July 16, 2026, with setup access on July 15, 2026. The venue must be located within 25 miles of Tinley Park, Illinois, and accommodate up to 600 attendees. Required facilities include one main ballroom with round tables seating 8–10 people per table, ten separate breakout session rooms with theater-style seating for 75 people each, one exhibit space of approximately 16,000 square feet with up to 10 high-top tables, and one registration room with long tables. The venue must provide comprehensive audiovisual equipment including 14 projectors, 14 screens, 15 microphones, 11 podiums, 14 power strips, all necessary cables, and Wi-Fi access with guest sign-in capability. Catering services must include a continental breakfast buffet and lunch buffet with vegetarian options, all food service and cleanup provided by the venue, and complimentary parking for 600 attendees. Vendors must submit pricing separately for room rental, food and beverage, audiovisual equipment, and setup fees through the Bidbuy platform by Wednesday, December 17, 2025, at 12:00 p.m. All quoted prices must be valid for 30 days from submission, include shipping and handling with no price increases permitted, and vendors are preferred to provide food and beverages from an onsite kitchen facility with no subcontracting or third-party vendors allowed. ISAC reserves the right to reject any or all offers and to award based on lowest price by item or total.

The RFQ does not identify any set-aside designations or restrictions limiting responses to specific organization types or disadvantaged enterprises. No incumbent vendors, current contractors, or existing infrastructure requiring integration are referenced in the procurement documents. The procurement is governed by the State of Illinois Standard Terms and Conditions and Standard Illinois Certifications requirements, which mandate compliance with prevailing wage laws, equal opportunity standards, maintenance of appropriate insurance coverage, drug-free workplace requirements for employers with 25 or more employees, and submission of 34 mandatory certifications covering legal eligibility, financial integrity, and ethical conduct. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with worker's compensation insurance as required by law. No specific award value or budget range is disclosed in the posted solicitation materials.