Provide Meeting Space for up to 350 People

The Texas Health and Human Services Commission (HHSC) is issuing an Invitation for Bids (IFB) on behalf of the Department of Family and Protective Services (DFPS) to solicit respondents to provide meeting space to accommodate up to 350 people for the DFPS Child Protective Investigations (CPI) Leadership Conference in the Dallas/Fort Worth area. The conference is scheduled to take place over five days, with pre-conference activities on October 6, 2024, and the main conference from October 7-10, 2024. The successful respondent(s) will be required to provide a main conference room, 10 breakout rooms, a boardroom/executive lounge area, and a reception space. Respondents must propose all-inclusive pricing and meet the minimum qualifications outlined in the IFB, which include a minimum of 3 years' experience hosting conferences. DFPS may award contracts to multiple respondents to serve one or more of the 11 DFPS regions. The initial contract term will be from September 1, 2024, to August 31, 2025, with no renewal options.

The IFB does not mention any set-aside designations or restrictions on the types of organizations that can respond. It also does not list any incumbent vendors or current contractors, nor does it provide any information about existing infrastructure or technology that requires integration. The IFB does not specify the award value or budget range, but it emphasizes the need for respondents to demonstrate their financial capability and ability to perform the required services.