Fulton's Finest Event

Fulton County Schools (FCS) is seeking quotes for RFQ No. 162-26 to secure a venue and services for the "Fulton's Finest Event", a high-profile luncheon accommodating 250 participants. The procurement requires a full-service meeting space with comprehensive event logistics, including a three-course plated luncheon, audio-visual equipment, and specific venue arrangements. Key deliverables include eight VIP parking spaces for Board Members, ten staff parking spaces, parking for seven 72-passenger school buses, and a detailed event timeline from 9:00 am to 1:30 pm. The event specifications mandate staging with lighting, wireless microphones, Wi-Fi, display areas, and a step-and-repeat banner. Evaluation criteria will focus on the lowest priced, responsive, and responsible quoter meeting specifications within appropriated funds. Digital quotes must be submitted through Euna Procurement (Bonfire) by 2:30 p.m. EST on December 4, 2025, with a contract award anticipated to be a Firm Fixed Price Contract beginning on the date specified in the contract award letter.

The solicitation does not explicitly mention set-aside designations or specific restrictions for disadvantaged enterprises. However, vendors must comply with extensive documentation requirements, including Georgia Security and Immigration Compliance forms, E-Verify participation, and submission of comprehensive company information. Contractors must provide references from at least three local corporate clients served for a minimum of two years and complete detailed forms about their organizational structure, subcontractors, and previous contract performance. While no specific award value is listed, the contract allows for potential piggyback opportunities for other state and local governmental agencies. Fulton County Schools reserves the right to award on an "All or None" basis or to multiple contractors if deemed in the best interest of the school district. Notably, the county does not provide Workers' Compensation to Contractors or Subcontractors and is not legally liable for contractor worker injuries or death.