Performance Entertainment Coordination Services

The City of Phoenix Parks and Recreation Department is seeking qualified vendors to submit a Request for Qualifications (RFQu-24-0427) for Performance Entertainment Coordination Services. The solicitation aims to establish a Qualified Vendors List (QVL) for comprehensive event entertainment coordination services across City-sponsored events. Qualified vendors must have conducted a minimum of five events within the past three years, possess at least two years of operational experience, and ensure management personnel have a minimum of two years of relevant event coordination experience. Contractors will be responsible for identifying and securing performers, developing entertainment schedules, coordinating technical requirements, and providing on-site management for various City events. The City will evaluate offers based on qualifications, experience, and ability to meet comprehensive event coordination needs. The solicitation was released on October 17, 2025, with a non-mandatory pre-offer conference scheduled for October 24, 2025, and responses due by November 13, 2025, at 2:00 pm. Vendors will be required to provide detailed quotes for each event, specifying scope of work, deposit requirements, schedule, and compensation.

The opportunity emphasizes participation of Disadvantaged Business Enterprises (DBE) and Small Businesses, with contractors required to submit annual participation plans and make good faith efforts to engage DBE-certified suppliers. Contractors must maintain commercial general liability coverage with limits of $2,000,000 aggregate and $1,000,000 per occurrence, along with automobile liability and workers' compensation coverage. The City reserves the right to award multiple contracts and will evaluate offers to determine the most advantageous solution for performance entertainment coordination services. Vendors must comply with Arizona state licensing requirements and complete various mandatory forms, including contractor information, conflict of interest declarations, and debarment certifications. While specific contract values are not explicitly stated, the five-year contract term commencing on or about January 1, 2026, suggests a potentially significant ongoing engagement. Contractors will be required to use the City's Certification and Compliance System to track and report DBE and small business participation, with monthly documentation and annual reporting obligations.