NIGP 93895: X-Ray Equipment Maintenance and Repair

NIGP Item 93895 X-Ray Equipment Maintenance and Repair covers preventive and corrective maintenance services for specialized X-ray inspection and analytical systems used in state and local facilities, including EDAX analytical X-ray systems, Rapiscan baggage and cargo inspection systems, and related laboratory equipment. State and local governments procure these services to maintain equipment uptime, extend asset life, and ensure compliance with manufacturer warranties and operational specifications. The work includes scheduled preventive maintenance, software updates and patches, spare parts replacement, on-site and remote technical support, system calibration, and emergency repair services. Issuing bodies include state environmental and quality agencies, county aviation departments and security operations, and school districts managing specialized inspection or analytical equipment.

Recent activity spans Texas, Florida, and other states with infrastructure-dependent procurement needs. The Texas Commission on Environmental Quality posted an RFB in July 2026 (due July 30, 2026) for one-year maintenance and support of an EDAX X-Ray system including preventive maintenance, telephone and email technical support during business hours with extended hours for critical failures, software patches at no additional charge, and full sequential testing of all system modules at the TCEQ Austin Laboratory. Broward County Aviation Department issued an RFI (due July 28, 2026) to determine whether maintenance services for Rapiscan 600 series, 900 series, VOTI XR3D, and Gemini X-ray inspection systems are available from vendors other than Rapiscan or whether comparable alternate systems exist, signaling potential sole-source or competitive contracting depending on vendor responses. The School Board of Polk County, Florida solicited a complete turnkey X-ray inspection system including equipment, installation, calibration, training, and warranty support in a compressed three-day RFP window in March 2026. Maintenance contracts typically run one year with option for renewal by written agreement, and vendors must hold current manufacturer authorization and technical certifications for the equipment being serviced.