Maintenance and Support Services

The Texas Commission on Environmental Quality (TCEQ) Monitoring Division is seeking a maintenance and support services contract for an EDAX X-Ray system, specifically the Elect Plus/Octane S2DU-2-2025 model located in Building B at 12100 Park 35 Circle, Austin, Texas. The procurement is a Request for Bid (RFB) with Bid Number 582-26-11920, due on September 09, 2025 at 12:00 PM CST for a one-year contract term. The scope of work requires one annual preventative maintenance visit, including comprehensive system checks, inspection, testing, repairs, and adjustments of the x-ray system. The contractor must have a minimum of one-year experience with the specific equipment and provide documentation including a written statement of corrective actions, a completed preventative maintenance checklist, and a calibration certificate. Key deliverables include unlimited on-site emergency and on-demand service, technical phone support available Monday through Friday from 8:30 a.m. to 4:00 p.m. CST, and a 30-day guarantee on all work performed. The bid allows for various Texas bidder preferences and requires vendors to have an Employer Identification Number (EIN). Bid clarifications can be directed to Mark Guerrero at mark.guerrero@tceq.texas.gov or 512-239-0689, with electronic submissions accepted via email to TCEQebid@tceq.texas.gov.

The procurement includes preferences for goods produced in Texas, goods by Texas service-disabled veteran-owned businesses, and other specific categories of local vendors. Subcontracting is prohibited, and the contractor must adhere to strict insurance requirements, including naming TCEQ and its employees as additional insureds on Commercial General Liability and Excess Liability Insurance. While no specific budget range is explicitly stated, the contract covers maintenance for a sophisticated EDAX x-ray system, suggesting a specialized and potentially high-value service agreement. The procurement spans multiple jurisdictions including Travis County and various Austin City locations, indicating a state-level procurement with potential regional implications. Vendors must comply with numerous certifications, including antitrust compliance, child support obligations, cybersecurity training requirements, and prohibitions on boycotts. The contract emphasizes transparency, ethical standards, and compliance with state accessibility standards, requiring vendors to demonstrate robust business continuity plans and meet specific security controls when accessing TCEQ systems.