Sole Source with Autoclear, LLC

Brevard County is pursuing a sole source procurement with Autoclear, LLC for security equipment replacement parts and maintenance services for x-ray screening machines utilized in county courthouses. The contract specifically covers the purchase of new and refurbished parts for Autoclear, Control Screening, and Checkgate security equipment, with an exclusive procurement approach that limits parts and service to the original manufacturer. Autoclear is the sole authorized provider of replacement components and installation services, with a critical requirement that any third-party intervention would void existing warranties and potentially compromise system performance. The procurement is being processed through the Public Works Department, with a notice of intended decision posted from 04/14/2025 at 12:00 pm until 04/17/2025 at 12:00 pm on the Vendor Link platform. Interested parties who believe they can meet or exceed the requirements are invited to provide technical data supporting alternative solutions, with the potential for Brevard County to cancel the sole source notice and pursue a formal solicitation if viable alternatives are identified.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. The anticipated annual purchase is estimated at $15,000, structured as a recurring annual contract rather than a one-time transaction. The existing infrastructure involves x-ray screening machines currently in use at county courthouses, with Autoclear being the incumbent and exclusive technology provider. Contact for this opportunity is Angel Dutton, reachable at (321) 617-7390 or angel.dutton@brevardfl.gov, located at 2725 Judge Fran Jamieson Way, Building C, Room 303, Viera, FL 32940. The sole source justification emphasizes that alternative vendors would still ultimately need to source parts and mechanics from Autoclear, likely resulting in price markups, which further supports the direct procurement approach. The contract includes a Sole Source Approval ID of 4680411 and has been processed with digital signatures from key personnel including Skip Bell and Marc Bernath.