Award Document for RFP 200000002242 Medical Imaging Equip

The State of Michigan Department of Technology, Management & Budget's Central Procurement Services office issued RFP 200000002242 for medical imaging equipment, Picture Archiving Communications System (PACS) imaging systems, preventative maintenance services, and repair services for general health care and optical equipment at Michigan Department of Corrections (MDOC) healthcare clinics within correctional facilities. The solicitation was posted on SIGMA VSS on October 5, 2020, with proposals due on November 9, 2020. The contract term spans 2 years and 9 months with up to five one-year renewal options. Evaluation was conducted by a Joint Evaluation Committee consisting of five voting members from MDOC and Central Procurement Services, along with four non-voting advisory members, utilizing a technical scoring system with a minimum threshold of 80 points required for pricing consideration. The technical evaluation criteria included 52 points for Statement of Work sections addressing equipment and services specifications, 19 points for staffing qualifications, and 21 points for company experience and background. Deliverables encompassed imaging equipment procurement, PACS system implementation, preventative maintenance services, and repair services tailored to MDOC's healthcare operations.

The award was recommended to Radiology Imaging Solutions, Inc. (Grand Rapids, MI), which achieved a technical evaluation score of 92 out of 100 points, in the amount of $952,281.50, pending State Administrative Board approval. The price proposal included $452,218.50 for annual preventative maintenance costs and EXA Software platform costs for the base contract years, with an additional estimated $500,000.00 for anticipated new equipment and repair costs based on MDOC's anticipated needs and Schedule B pricing. The competing bidder, Agilti Health, Inc. (Minneapolis, MN), scored 75 points and did not meet the minimum technical threshold due to deficiencies in service delivery capabilities, staffing structure, and experience documentation. No specific set-aside designations or restrictions on bidder types were identified in the award documentation. Unsuccessful bidders were offered debriefing sessions with the Solicitation Manager, Lisa Spitzley, to review their proposal evaluations.