UWM KK18-13-M Radiology & Medical Equipment Maintenance

The University of Wisconsin-Milwaukee (UWM) has issued a Request for Bid (RFB) for a three-year maintenance contract for radiology equipment in its Biomedical Sciences Department. The procurement seeks a qualified contractor to provide comprehensive maintenance and repair services for four specific radiology systems: a Toshiba TosRad OTC Radiology Room, a GE Silhouette FMTS Radiology Room, a GE AMX-4 Portable X-Ray System, and a Konica Minolta Regius 170 CR System. Key deliverables include annual preventative maintenance completed within two days during normal business hours (Monday-Friday, 8:00 AM to 5:00 PM), with a 48-hour callback response time for service calls. Bidders must submit itemized pricing for annual service costs for each equipment grouping and hourly rates for services beyond preventative maintenance, including parts discounts and labor/travel costs. The contract period runs from September 14, 2018, to September 13, 2021, with options for three additional one-year renewals or one three-year renewal. Key procurement dates included optional site visits through March 12, 2018, questions due by March 22, 2018, and final bids due by March 29, 2018, at 2:00 PM. The evaluation criteria focus on selecting the lowest responsive and responsible bidder based on the lowest extended total cost.

The solicitation includes specific provisions for Minority Business Enterprises and Disabled Veteran-Owned Businesses, offering a five percent preference if their bids are within 5 percent of the lowest bid. Contractors must meet stringent qualifications, including maintaining appropriate licenses and certifications, having at least three years of industry experience, and carrying specific insurance coverage: $1,000,000 per occurrence in Commercial General Liability, $2,000,000 aggregate liability, $1,000,000 in Automobile Liability, and statutory Worker's Compensation. The previous vendor, Cal-Ray Inc., had been charging $12,200 annually for the same equipment maintenance services. Contractors must provide photo identification badges for all employees on campus and are responsible for any damages caused by their personnel. The bid requires firm pricing for the three-year contract period, with any price changes requiring 90 days' prior notification and supporting documentation. UWM reserves the right to add additional equipment to the contract at the same pricing terms and discounts, providing flexibility for future maintenance needs.