Security X-RAY and magneto-meter screeing equipment, repair

Palm Beach County, Florida's Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) for repair services of security x-ray and magneto-meter screening equipment to establish a 12-month term contract with options to renew for four additional 12-month periods. The procurement covers on-site repair services for existing security screening equipment located at multiple county facilities, including the Judicial Center, State Attorney's Office, Public Defender's Offices, North County and South County Governmental Centers, Criminal Justice Complex, and West County Detention Center. The equipment requiring repair services includes 18 security x-ray machines (primarily Rapiscan models 515, 520XR, 527, and 627XR, plus Linescan and Garrett models) and 14 magneto-meter screening machines (Garrett D6500, L3com 215, METRO 200 series, and Sentrie models). The successful bidder must begin work within one business day of notification and complete repairs within one business day of starting work, with a post-award meeting required within five days of award notification with the Facilities Development and Operations - Electronic Services and Security Division. Pricing shall be submitted as a single, fixed hourly rate per man for all repair labor, with replacement parts invoiced at the bidder's actual cost plus shipping not to exceed the bidder's most favored customer price or current market price; the standard hourly rate includes all manpower, materials, tools, travel, fuel, mileage, mobilization, demobilization, and incidental expenses, with labor limited to hours between 7:30 a.m. and 5:00 p.m., Monday through Friday, excluding Palm Beach County holidays. The RFQ submission deadline was July 19, 2016, at 4:00 p.m. Palm Beach County time. Bidders must provide three professional references with documented experience providing similar repair services within the past three years, proof of required insurance coverage (Commercial General Liability of $500,000 each occurrence, Business Auto Liability of $500,000 combined single limit, and Workers' Compensation in accordance with Florida Statute Chapter 440), and evidence of a non-discrimination policy consistent with Palm Beach County Resolution R-2014-1421, with award to be made on an all-or-none basis to the lowest responsive and responsible bidder.

Local preference discounts of 5 percent may apply to qualified Palm Beach County businesses with a permanent place of business established prior to solicitation issuance. All bidders must undergo criminal history records checks and comply with the Palm Beach County Criminal History Records Check Ordinance. No incumbent vendors or current contractors are identified in the procurement documentation, and no specific budget range or award value is provided in the available materials. The procurement does not indicate any disadvantaged enterprise set-asides or restrictions on organizational type, meaning any qualified vendor meeting the insurance, reference, and compliance requirements may submit a response. The RFQ does not reference any existing technology infrastructure or integration requirements beyond the compatibility with the specified x-ray and magneto-meter equipment models currently in use. The evaluation will focus on responsiveness, responsibility, and pricing, with award determined by lowest cost among qualified bidders.