NIGP 42550: Key Storage Cabinets and Files

NIGP 42550 Key Storage Cabinets and Files, an Item code, encompasses the procurement of physical and electronic key storage, organization, and management systems by state and local governments. Recent solicitations show state and local buyers purchasing traditional valet key holder podiums for hospitality and parking management settings, electronic key cabinet systems with RFID technology and cloud-hosted management software, and extended support services for proprietary key management platforms. The issuing bodies soliciting under this code span state departments, county governments, and city procurement offices; the Texas General Land Office, California Department of Technology, City of Philadelphia, and City of Orlando represent recent active buyers, with Sourcewell managing a multi-jurisdictional cooperative purchasing initiative on behalf of participating county entities across multiple states.

Texas, California, Florida, and Washington account for the most recent activity. Representative opportunities include the Texas General Land Office's RFP 8399-SJ posted July 13, 2026 (due August 12, 2026) for office furnishings including Steelcase storage and filing systems across five suites in the Stephen F. Austin Building in Austin, requiring five years of installation experience and mandatory Subcontracting Plans with State of Texas certified VetHUB participation; the California Department of Technology's RFQ 25-0206161 posted April 13, 2026 (due April 27, 2026) for a comprehensive Electronic Key Cabinet system including MXi bundles, cabinet units, smart tags, installation, and cloud hosting software with California small business and TACPA preferences available; and the City of Orlando's sole-source procurement S26-0377 (posted April 1, 2026, due April 8, 2026) for KeyTracer Cabinet Extended Support Agreement services from Real Time Networks, Inc., addressing RFID-based key management and asset control. Sourcewell's cooperative RFP 061626 (due June 16, 2026) for law enforcement equipment on behalf of Franklin, Grant, Grays Harbor, Chelan, and Yakima Counties in Washington demonstrates multi-jurisdictional demand aggregation across the United States and Canada.