NIGP 42550: Key Storage Cabinets and Files

NIGP 42550 Key Storage Cabinets and Files is an Item code under which state and local governments procure physical key management systems, secure storage cabinets for keys and related items, and office furnishings including file cabinets and storage solutions. Recent solicitations show the code spans two distinct categories of work: specialized key management and security systems for correctional and fleet operations, and general-purpose office and warehouse furniture including vertical file cabinets, fireproof storage cabinets, and modular workstations. Issuing bodies include state departments of corrections and administration, school cooperatives, city procurement offices, and state general land offices. The State of Missouri Office of Administration has posted multiple related solicitations for motor pool management systems that incorporate key management and vehicle dispatch components, indicating repeat procurement activity from a major buyer in this space.

Recent activity clusters in Missouri, Maine, Georgia (through Cooperative Purchasing Agency), Texas, and Pennsylvania. The State of Maine Department of Administrative and Financial Services issued an RFQ in July 2026 (due August 7, 2026) for a physical key management system for the Department of Corrections in South Portland, with a turnkey scope including cabinet storage, terminals, software, installation, training, and 24-month warranty. Cooperative Purchasing Agency, serving 35 Georgia school systems, posted a warehouse stock furniture and supplies bid (due September 22, 2026) that explicitly includes vertical and fireproof file cabinets and storage cabinets as line items with estimated annual quantities ranging from 2 to 150 units depending on the product. The Texas General Land Office issued RFP 8399-SJ in July 2026 (due August 12, 2026) for office furnishings including modular workstations and storage components for the Stephen F. Austin Building in Austin, with mandatory pre-proposal conference on July 21, 2026 and a mandatory Veteran-Owned Historically Underutilized Business (VetHUB) subcontracting plan requirement.