RFQ 25-0206161 - Electronic Key Cabinet

The California Department of Technology is issuing Request for Quote 25-0206161 to procure a comprehensive Electronic Key Cabinet system. The procurement includes MXi system bundles, multiple cabinet units, electronic stands, cable seals, upgrade components, puck-lock assemblies, UPS units, desktop fob readers, smart tags, installation services, warranty and support packages, and cloud hosting software licenses. The system will be delivered FOB destination freight prepaid to CDT's Sacramento location at 10173 Croydon Way, Suite 5, with equipment and software licenses ultimately located at CDT's Office of Technology Services in Rancho Cordova, California. All bidders must comply with administrative requirements including civil rights compliance certifications, authorization to do business in California, security and confidentiality statements, and debarment and suspension certifications. Pricing must be submitted on the Cost Worksheet (Exhibit B-1) with unit prices and extended prices for all 16 line items, including the enterprise SaaS tier software license annual fee and setup costs. Key deadlines include April 16, 2026 at 3:00 PM Pacific Time for written questions submission, with responses provided by April 20, 2026, and a final bid submission deadline of April 27, 2026 at 3:00 PM PT. Award notification is anticipated for May 1, 2026, with contract execution proposed for May 8, 2026, and the resulting contract will have a two-year term from the date of acceptance.

Award will be made to the lowest responsive and responsible bidder after application of applicable preferences. The solicitation provides a 5 percent small business preference for California-certified small businesses and a 5 percent preference for non-small businesses with 25 percent certified small business subcontractor participation. Additionally, the Target Area Contract Preference Act (TACPA) allows a maximum preference of 9 percent of the bid amount not to exceed $50,000. No incumbent vendors or current contractors are identified in the solicitation documents. No specific budget range or award value is listed in the available documentation. The state reserves the right to reject all bids and cancel the solicitation if determined to be in its best interest, providing flexibility in the procurement process based on the quality and competitiveness of responses received.