Patriot Vertical Cabinet Model # 4P1825-CPA

The Commonwealth of Kentucky, Department of Education, issued a Request for Quotation (RFQ) for the procurement of nine (9) Patriot Vertical Cabinet Model # 4P1825-CPA units (or approved equal brand/model) to be delivered to the Kentucky School for the Blind located at 1867 Frankfort Avenue, Louisville, Kentucky 40206. The cabinets must meet specific dimensional requirements of 17 inches width, 52 inches height, and 25 1/16 inches depth in black color. Responses were due by 2:30 PM EST on September 4, 2019, with a desired delivery date on or before September 20, 2019. Bids were submitted directly to the Kentucky Department of Education, Division of Budgets & Financial Management at 300 Sower Boulevard, 5th Floor, Frankfort, Kentucky 40601, with contact Tonya S. Hartley; electronic and facsimile proposals were not permitted. Award was to be made on a best value basis using a weighted evaluation methodology consisting of Cost (85 points), Delivery (10 points), and Warranty (5 points), for a maximum of 100 points, with the lowest cost bid receiving maximum cost points and other bids scored proportionally. Vendors were required to include all shipping and delivery charges in their quoted price, state warranty in specific months with a minimum 10-year warranty requirement, and state delivery in calendar days, with vendor proposals valid for sixty days and a one percent daily penalty assessed for each day delivery extended beyond the contracted due date.

The solicitation was subject to Kentucky resident bidder preference provisions as defined in state statute, with Kentucky Industries for the Blind and other qualified nonprofits receiving a 15 percent preference and Kentucky Correctional Industries receiving a 20 percent preference. Payment terms followed Kentucky law, with invoices due within 30 working days of approval. No specific budget range or award value was provided in the solicitation documents. The RFQ included an Addendum 2 addressing vendor questions regarding loading dock availability, unloading responsibilities, and product color specifications, indicating active engagement with potential bidders prior to the closing date. The delivery contact for the Kentucky School for the Blind was identified as John Aaron at (502) 897-1583, providing vendors with a point of contact for coordination of physical delivery and site-specific logistics.