RFQ2024-08

The Superior Court of California, County of Kern is issuing a Request for Quote (RFQ) for the purchase of Smart Key Lock Box Systems. The Court is seeking to acquire an initial pilot of 2 key lock boxes with badge access capability, and may purchase up to 10 additional boxes in the coming fiscal year if the pilot is successful. The system must accommodate 10-20 users and up to 600 badge access users. Vendors must provide pricing for 1-year, 3-year, and 5-year subscription licenses, as well as a perpetual license option. The award will be made to the lowest responsive quote that meets the minimum technical specifications outlined in the RFQ, which include requirements for smart key fobs, network capability, badge and pin code access, and tamper-proof hardware. Quotes are due by 3:00 pm on October 8, 2024, and the Court may cancel the RFQ at any time before the due date.

The RFQ indicates that the Court will consider cooperative purchasing agreements when evaluating quotes. Vendors must provide their California Seller's Permit and a completed Payee Data Record form if awarded the contract. Freight, shipping, and handling costs must be identified, and the 8.25% sales tax for items delivered in Kern County must be included. Vendors may receive a Disabled Veteran Business Enterprise (DVBE) incentive if they meet the specified requirements. The RFQ does not provide any information on incumbent vendors or the available budget for this procurement.