Stackable Plastic Archive Storage Boxes

The Commonwealth of Kentucky, Finance and Administration Cabinet, on behalf of the Department of Justice Administration, issued Request for Bid (RFB) 758 2200000064 for stackable plastic archive storage boxes for the Office of State Medical Examiner. The solicitation, released July 30, 2021, requires vendors to supply 400 letter/legal-size stackable plastic archive storage boxes with assembled dimensions of 24.30 x 15.10 x 11.40 inches and 75 legal-size boxes measuring 24 x 18.25 x 11.13 inches. The specified product is a Storex Archive stackable file/storage box or agency-approved equivalent featuring sturdy plastic construction with built-in insert tabs and the capacity to securely hold letter or legal-size folders, with optional lock-and-key features available. Delivery must be made as soon as possible during business hours (Monday through Friday, 8:00 a.m. to 3:00 p.m.) to two locations: the Office of State Medical Examiner in Louisville at 10511 LaGrange Road and in Frankfort at 100 Sower Boulevard, Suite 202, with all delivery costs included in the bid price. Written questions were due by August 4, 2021 at 10:00 a.m. ET, and sealed bids were due by August 13, 2021 at 1:30 p.m. ET through electronic submission via the Commonwealth eProcurement system. Vendors must be registered in the Vendor Self Service System at least 24-48 hours prior to bid submission, and bidders proposing alternate brands or specifications must submit descriptive literature demonstrating product equality or face designation as non-responsive. The contract will be awarded on a best value basis utilizing a scoring methodology allocating 90 points to price (with the lowest bidder receiving maximum points and subsequent bidders scored proportionally) and 10 points to delivery time specified in working days, with a one percent per day deduction from invoices for each day delivery exceeds the contracted date.

Kentucky resident bidders and qualified bidders are eligible for reciprocal preference and set-aside considerations, including Kentucky Correctional Industries and Kentucky Industries for the Blind (20 percent preference), as well as certain nonprofit organizations furthering employment of individuals with severe disabilities (15 percent preference), in accordance with KRS 45A.490-494 and 200 KAR 5:410. Prior to contract award, successful bidders must submit the Kentucky Tax Registration Application (Revenue Form 10A100), certificates of authority for foreign entities, required affidavits certifying compliance with state campaign finance laws and tax obligations, and Equal Employment Opportunity forms if applicable. All bid pricing must be quoted as F.O.B. Destination Freight Prepaid and Allowed, excluding Federal Excise Tax and Kentucky Sales or Use Tax, with proposed pricing remaining valid for a minimum of 60 calendar days after the bid due date. The solicitation indicates a Group All award structure, meaning the contract will be awarded to all responsive bidders meeting the specifications, though the specific award value or budget allocation is not disclosed in the available documentation. All bids are subject to the terms and conditions outlined in the solicitation attachments and any subsequent addenda, with vendor inquiries directed to Commonwealth Buyer Kyle Collins at 502-564-6521.