Rotary File Cabinets

The Illinois Secretary of State has issued a Request for Quote (RFQ) for rotary file cabinets, targeting procurement for the Howlett Building in Springfield. The solicitation seeks two rotary file cabinet starters and 14 rotary file cabinet adder units with specific technical requirements, including a steel structure, 36-inch width for starters and 38-inch width for adders, 25-inch depth, 82-inch height, and letter file size configuration with six adjustable shelves. The contract will be executed through December 31, 2025, with a maximum total contract duration not exceeding ten years. Delivery is specifically required to Room 197 at 501 South Second Street in Springfield, IL, with a firm delivery deadline of October 31, 2025. Vendor selection will be based on the lowest responsive and responsible bid, with pricing requirements mandating that shipping costs be included in the proposal. Evaluation criteria will emphasize comprehensive pricing information, vendor compliance with detailed certification requirements, and adherence to technical specifications.

The RFQ includes extensive certification requirements covering tax compliance, equal employment opportunity, drug-free workplace standards, and various state and federal regulatory standards. Vendors must provide proof of insurance, including general commercial liability, auto liability, and worker's compensation coverage. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the comprehensive certification requirements suggest a rigorous vendor qualification process. The solicitation does not indicate incumbent vendors or existing infrastructure requirements for integration. Although the exact maximum contract value is not specified, vendors are required to submit detailed pricing information for the two starter units and 14 adder units, with the total contract value to be determined based on the lowest responsive bid. The procurement is specifically focused on St. Clair County, Illinois, and targets the Illinois Secretary of State's office's equipment needs for file management and storage infrastructure.