Two Rotary File Cabinet Starters and Adders

The Illinois Secretary of State is conducting a Request for Quote (RFQ) to procure two rotary file cabinet starters (Model # T9AB250246 or equivalent) and two rotary file cabinet adders (Model # T9AB250319 or equivalent). The starter units measure 36 inches wide by 25 inches deep by 82 inches high with letter-size file capacity and six adjustable shelves, while the adder units measure 38 inches wide by 25 inches deep by 82 inches high with identical shelf and file specifications; all equipment must feature steel construction and be supplied in light gray (color T47). The deliverables require no installation or assembly by the vendor, with all equipment to be delivered to 501 South Second Street, Howlett Building Room 197, Springfield, Illinois 62756 no later than June 30, 2025. Bids are due on April 30, 2026, and must include complete pricing for each item with all shipping costs incorporated. Award will be made to the responsive and responsible bidder submitting the lowest price, and vendors must comply with all standard Illinois procurement certifications, including prevailing wage requirements, drug-free workplace standards, equal employment opportunity regulations, and cybersecurity assessments. The contract term extends from execution through June 30, 2026, with no renewal options available.

The RFQ does not identify a current incumbent contractor, specific set-aside designations for disadvantaged enterprises, or restrictions on the types of organizations that may respond. The procurement does not specify a bidders' conference or mandatory site visit. No existing infrastructure or technology integration requirements are identified in the solicitation documents. The Secretary of State reserves the right to reject any or all bids and is not obligated to award a contract. Questions should be directed to Solicitation Contact Chelsie Norris-Martin at cnorris-martin@ilsos.gov, and bids should be submitted via email or through BidBuy. While the total contract value is described as firm, a specific budget range or award value is not explicitly stated in the available documentation.