DBHR AMHC SP Rolling File Shelving System

Alton Mental Health Center, operating under the Illinois Department of Behavioral Health and Recovery (DBHR) in Madison County, is procuring a complete high-density mobile rolling file shelving system for installation at 4500 College Avenue, Alton, Illinois. The procurement (Contract No. 26-444DHS-MENTH-B-52350) requires vendors to furnish and install a system consisting of two single-sided end units (4 feet length, 15 inches depth) and five double-sided mobile units (4 feet length, 30 inches depth), with a total system span of approximately 19 feet and minimum height of 81 inches. The system must feature heavy-duty steel construction with powder-coated finish, floor-mounted steel rail system with secure anchoring, adjustable steel shelves in 1-inch increments compatible with letter and legal-size files, and a minimum weight capacity of 200-300 pounds per linear shelf foot, including six shelves per unit with four standard dividers per shelf. Vendors must provide all labor, materials, equipment, and supervision for full installation by trained personnel, including site visits and field measurements prior to fabrication, floor compatibility verification, safety features, system alignment, leveling, operational testing, cleanup, and final inspection with demonstration. Key qualifications include vendor responsibility for ensuring proper fit within available space, managing load distribution, and coordinating installation schedules to minimize facility disruption. The due date for proposals is May 13, 2026, with a posting date of May 5, 2026. No specific evaluation criteria, bidders' conference, or site visit scheduling information is provided in the available documentation.

The procurement documents indicate that Alton Mental Health Center is tax-exempt, eliminating sales tax obligations for the vendor. The project is subject to prevailing wage requirements under Illinois law; however, union labor is not mandated, and vendors may utilize non-union prevailing wage labor. Vendors must maintain comprehensive insurance coverage including general commercial liability ($1,000,000 per occurrence/$2,000,000 aggregate), auto liability ($1,000,000 per occurrence), and workers' compensation insurance as required by law, with the State named as additionally insured. The contract is governed by the State of Illinois Standard Terms and Conditions, which establish payment in accordance with the State Prompt Payment Act, state indemnification requirements, and contingency upon appropriation of funds by the Illinois General Assembly, with the State retaining the right to terminate contracts for convenience with 30 days' notice or immediately for cause. No incumbent vendors, specific set-aside designations for disadvantaged enterprises, or budget ranges are identified in the available contract documentation.