Purchase and Install of Lateral Filing System

Chatham County Purchasing Department is requesting bids on purchase and installation of a lateral filing system for the Chatham County Police Department under ITB Bid #22-00391, with sealed bids due April 20, 2022 at 2:00 p.m. The County established M/WBE participation goals of 12 percent for minority-owned businesses and 5 percent for women-owned businesses, requiring bidders to demonstrate good faith efforts in subcontracting with certified M/WBE firms.

The scope calls for a single Safco Mobile Aisle 1000 lateral filing system or equivalent — a five-tier mobile unit with four pull-out drawers for hanging files and a top shelf for binder storage, plus professional installation. The system must be expandable, portable, relocatable, equipped with mechanical-assist shelf movement, anti-tip devices, locking mechanisms on each drawer section, and capacity of approximately 100 pounds or more per drawer. Bidders must submit three references with similar service requirements, preferably within Georgia, along with manufacturer specification data sheets.

The contract is structured as an annual agreement with renewal options for four additional one-year terms if both parties agree. Payment is due within thirty days of invoice receipt and County approval, contingent on satisfactory delivery and installation. Bidders must register online at the County purchasing website, provide current Georgia tax certificates, maintain commercial general liability insurance of at least $1 million, and comply with E-Verify employment authorization requirements. All bids must include a five percent bid bond, with the selected contractor required to post a performance and payment bond equal to 100 percent of the bid price prior to contract execution. Addendum 1, issued April 13, 2022, clarifies that end panels are required as part of the filing system installation.