Filing Systems RFP - Award Recommendation

The Michigan Department of Corrections Procurement Office issued RFP No. 210000000561 for the procurement of filing systems for eight correctional facilities: Charles Egeler Reception & Guidance Center, Cooper Street Correctional Facility, G. Robert Cotton Correctional Facility, Parnall Correctional Facility, E.C. Brooks Correctional Facility, Michigan Reformatory, Thumb Correctional Facility, and St. Louis Correctional Facility. The solicitation was posted on December 30, 2020, with proposals due on February 16, 2021. The contract term is three years with up to two one-year renewal options, and all installations must be completed within 90 calendar days of the contract effective date. Proposals were evaluated using five technical criteria: General Requirements (30 points), Service Requirements (20 points), Staffing (20 points), Other Requirements (10 points), and Vendor Questions Worksheet (20 points), with a minimum threshold of 80 points required for pricing evaluation. Four vendors submitted proposals: American Filing Solutions Inc, The Casper Corporation, Filetech Systems Inc, and Tab Products Co, LLC.

Only two vendors met the minimum technical threshold of 80 points: The Casper Corporation with 82 points and Tab Products Co, LLC with 86 points, while American Filing Solutions Inc scored 66 points and Filetech Systems Inc scored 75 points, both failing to advance to price evaluation. Tab Products Co, LLC of Mayville, Wisconsin received the award recommendation based on best value analysis at a total contract price of $114,678.00, compared to The Casper Corporation's $126,761.00. No price negotiations were conducted to improve either finalist's offer. The RFP document does not indicate any specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. The award was announced on March 1, 2021, with the due date for this posting listed as March 8, 2021.