Mobile File System for new Kalamazoo DHHS

The Michigan Department of Health and Human Services Bureau of Grants and Purchasing issued a Request for Quotation (RFQ 190000000640) on August 13, 2019, for a high-density mobile filing system to be installed at the new MDHHS Kalamazoo County Office located at 427 East Alcott, Kalamazoo, Michigan. The procurement seeks a mobile filing system capable of accommodating 58,600 filing inches of letter-size, end-tab files on a raised floor with ramp and low-profile rail. The system specifications include eight shelves with seven openings per section, adjustable file dividers, high-pressure laminate side and end panels, manual crank mobility control, and single-faced shelving units on each side wall with one single-faced unit in the middle. The contractor must deliver the system F.O.B. destination with all transportation and handling charges included, utilizing manufacturer's standard four-way shipping pallets whenever possible, with delivery and installation both expected within 180 calendar days from the date of order. The anticipated contract begin date is May 2020. Bidder questions were due by 3:00 p.m. Eastern on August 23, 2019, with answers anticipated to be posted by 5:00 p.m. Eastern on August 28, 2019. Quotes were required to be submitted by 3:00 p.m. Eastern on September 3, 2019. Pricing must be firm for 365 days and submitted on company letterhead with all costs included. The contractor must appoint a representative specifically assigned to State of Michigan accounts, provide on-site maintenance according to the manufacturer's recommended schedule, provide warranties and recall procedures, and describe any special incentives or services offered.

Amendment 1 to the RFQ revised product specifications and removed restrictions on brand and trade name acceptance, allowing all brands and trade names to be considered in the competitive procurement process. All vendors must certify compliance with Michigan business tax requirements, Iran-linked business prohibitions, clean corporate citizen status, and that no outstanding State of Michigan tax debts exist. The RFQ documentation does not identify any set-aside designations for disadvantaged enterprises, incumbent vendors, or current contractors. The procurement requires compliance with various state requirements including disclosure of hazardous chemicals, mercury content, and brominated flame retardants. No budget range or award value is specified in the available RFQ documents. Invoices must include date, purchase order number, quantity, description of contract activities, unit price, shipping cost, and total price, with payment made by electronic funds transfer.