RFI - Campaign Finance/Election Filing System

The State of Oregon, through the Secretary of State's Elections Division, is conducting a Request for Information (RFI) for a new Campaign Finance/Election Filing System to replace the existing ORESTAR system. The procurement seeks a comprehensive solution that will provide functionality for campaign finance filer registration, reporting, violations/case management, candidate filing, voters' pamphlet filing, and public search capabilities. Potential vendors may propose a Commercial Off-the-Shelf (COTS) product, a customized COTS solution, or a custom-built system that moves away from current Oracle components. The RFI outlines detailed functional and non-functional requirements, including specific needs for hosting, security, system availability, and complete data migration from the existing system. Key deliverables include a fully operational system capable of supporting all election and campaign finance administrative functions, with a mandatory production implementation date of January 1, 2027. Responses to the RFI are due by October 28, 2024, and vendors are expected to provide comprehensive details about their proposed solution, including system functionality, implementation approach, support services, and estimated costs. The agency will use the submitted information to potentially develop a future Request for Proposals (RFP) and determine the most advantageous approach for procuring the new system.

The RFI documentation does not specify any set-aside designations or restrictions on the types of organizations that can respond to the procurement opportunity. No information is provided about incumbent vendors, current contractors, or specific existing infrastructure requirements for integration. The RFI does not disclose a budget range or potential award value for the project, leaving financial parameters open for vendor interpretation. Respondents are encouraged to provide detailed information about their proposed solutions, including technical capabilities, implementation strategies, and potential cost structures. The procurement appears to be open to a wide range of technology providers, including private sector firms, system integrators, and technology solution developers capable of meeting the complex election and campaign finance system requirements outlined in the document.