Mobile High Density Filing System

The Maine Department of Environmental Protection is requesting bids on a mobile high-density filing system for design, supply, and installation by May 2, 2008, to outfit approximately 12-by-23-foot storage space for end-tabbed letter-size files in hanging file boxes.

The system must be mechanically assisted with a full-length drive shaft capable of moving multiple carriages simultaneously at a gear ratio of approximately 1:8,000. The configuration includes one stationary carriage against the inner wall and mobile double-faced carriages with a maintained 43-inch aisle from the outer wall. Each carriage face consists of four shelving units measuring approximately 84 inches high by 36 inches wide by 13 inches deep with vertically spaced rails at 11-inch intervals. The system must include sufficient plastic hanging file boxes to fill all shelves, with 50 percent being 4-inch wide boxes and 50 percent being 6-inch wide boxes. Carriages and shelving must be painted in tan, sand, or London Fog color with rotating ergonomic cranks and standard locking devices at mobile carriage ends.

The awardee must provide system design and shop drawings for Department approval prior to installation, which must be completed by a manufacturer-authorized company. The vendor must supply on-site training and demonstration of system operation and safety features, operation and maintenance documentation including contact information for the nearest qualified service firm, parts lists, and operating instructions. Warranty coverage extends three years following installation, with defects related to safety or operational interruption corrected within 48 hours of notification and other defects corrected within 10 working days. The vendor is responsible for protecting flooring, walls, and fixtures during installation and removing all crating and debris upon completion.

Questions are due by May 2, 2008.