FY26 R1 Mobile File Storage

The Texas Commission on Environmental Quality (TCEQ) is issuing a Request for Bid (RFB) 582-26-15165A for the procurement and installation of one new high-density mobile filing system for the Amarillo Regional Office. The deliverable consists of a hand-operated, high-capacity file shelving system comprising two single-faced stationary units (5 feet long by 12 inches deep by 77 inches high) and six double-faced mobile units (5 feet long by 24 inches deep by 77 inches high), each with seven adjustable shelf openings per face. The system must support a minimum of 40 pounds per linear foot, operate via hand crank mechanism, and be mounted on track-guided carriages capable of supporting at least 700 pounds per linear foot. The installation scope includes carpet removal beneath support rails, rail leveling, and application of factory-applied electrostatic powder coat textured paint in colors selected by TCEQ. Key qualifications require that the installer be a manufacturer's authorized representative with a minimum of four years of experience installing comparable four-post shelving systems and must provide comprehensive product data, shop drawings, color and product selection samples, warranty information, ADA compliance verification, fire code compliance documentation, and a Voluntary Product Accessibility Template (VPAT). Additional requirements include a guaranteed 24-hour response time for service calls, onsite demonstration and training, complete instruction manuals, and verification of industry safety standards compliance. The bid submission deadline is March 24, 2026, at 2:00 PM CST, with electronic submissions required to TCEQebid@tceq.texas.gov, and bidder questions are accepted until March 17, 2026, at 12:00 PM CST. Delivery is scheduled for the Amarillo Regional Office at 3918 Canyon Drive, Amarillo, TX 79109-4996, with a required minimum one-week advance notice to TCEQ prior to delivery.

The solicitation does not identify specific set-aside designations for disadvantaged enterprises, small businesses, or other restricted categories in the available documentation. Bidders must certify compliance with comprehensive statutory and regulatory requirements, including non-boycott of Israel certifications and verification that they are not engaged in business with Iran, Sudan, or foreign terrorist organizations, as well as compliance with antitrust provisions, child support obligations, tax collection responsibilities, non-discrimination standards, cybersecurity training requirements, and accessibility standards. All contractors and subcontractors must maintain commercial general liability insurance with minimum limits of $500,000 per occurrence for bodily injury and $1,000,000 per occurrence for property damage (or $2,000,000 combined), commercial automobile liability insurance with minimum limits of $500,000 per person and $1,500,000 per occurrence, and workers' compensation insurance as defined by Texas law, with all policies obtained from insurers rated A- or better by A.M. Best and carrying a financial size capacity of IV or better. The specific budget or award value for this procurement is not disclosed in the available documentation. TCEQ retains the right to make awards based on low line item bids, low total bids, or any combination serving the state's best interest, and may reject any or all bid items at its sole discretion. Contracts may be extended up to three months at TCEQ's discretion, with termination rights available for cause or convenience upon 30 days' written notice.