Sole Source Determination for expansion of existing Spacesaver High Density Mobile Storage System.

The Oregon Health Authority (OHA) is pursuing a sole source procurement for the expansion of an existing Spacesaver High Density Mobile Storage System located in Multnomah County. The procurement is being conducted under OAR 137-047-0275 and ORS 413.033, with the intent to issue a purchase order to Spacesaver Specialists, Inc. for system expansion. Specific deliverables include adding approximately 5.5 feet of new rail and deck, two new carriages and shelving, and completing a comprehensive floor load and seismic anchor analysis. The current storage system lacks sufficient capacity to accommodate additional records, necessitating this targeted expansion. The contract opportunity was posted on March 11, 2022, with a response deadline of March 18, 2022. Market research confirmed that Spacesaver Specialists, Inc. is the sole authorized vendor capable of selling, installing, and servicing Spacesaver Systems within the State of Oregon.

No specific set-aside designations or restrictions on responding organizations were explicitly detailed in the procurement documents. The incumbent vendor, Spacesaver Specialists, Inc., is the only authorized dealer for this specific storage system infrastructure in Oregon. The estimated total contract value is $23,000.00, with the OHA reserving the right to purchase additional goods and services under this sole source determination. These potential future purchases could include system expansions, relocations, parts, maintenance, and repair services. The existing storage system requires precise, manufacturer-specific components and installation expertise, which limits competitive bidding. The procurement appears to be narrowly focused on maintaining and expanding the current Spacesaver High Density Mobile Storage System used by the Oregon Health Authority.