DQ FEDA20150003 High Density Mobile Storage System

The Colorado Department of Public Health and Environment (CDPHE), Air Pollution Control Division, issued Documented Quote (DQ) Solicitation #FEDA20150003 for the procurement and installation of one high-density mobile storage system to support document storage operations at the agency's main campus located at 4300 Cherry Creek Drive South in Denver, Colorado. The procured system must include stationary shelving units (four units measuring 48"W x 12"D x 88.25"H) and mobile modular mechanical assist carriage units on a rail system (three four-unit and three two-unit carriages measuring 36"W x 26"D x 87.75"H) with manually operated hand crank controls, capable of accommodating two and three-inch binders with a minimum storage capacity of 8,448 linear inches and a media weight capacity of 2.75 lbs./inch. Technical specifications require closed uprights on all positions, shelf weight capacity of at least 206 pounds per 36 x 24 shelf with one reinforcement minimum, aisle safety lock devices on each mobile drive end with color-coded safety locking pins, and all components must be brand new with no used or reconditioned items permitted. Vendor proposals must be submitted on company letterhead with itemized pricing, factory specifications, warranty information, delivery dates, and three project references, with pricing including all manufacturing, delivery, freight, installation labor (including after-hours work), sub-floor/deck preparation, rails, ramp, and any ongoing maintenance costs. A mandatory pre-bid meeting and site walkthrough was scheduled for April 14, 2015 at 10:00 AM Mountain Time, with RSVPs required by April 13, 2015; written inquiries were due by April 16, 2015; and proposal submissions were due April 24, 2015 at 2:00 PM Mountain Time, with work completion required by June 26, 2015. Award will be based on the lowest responsive bid meeting minimum specifications, with cost as the primary evaluation factor.

The solicitation documentation does not specify any set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organization types, indicating this procurement was open to all qualified vendors meeting the technical and insurance requirements. No incumbent vendor or current contractor information was provided in the solicitation materials. Vendors are required to obtain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability with $1,000,000 minimum limits, Automobile Liability with $1,000,000 combined single limit, and Professional Liability with $1,000,000 minimum, with CDPHE named as an additional insured on all policies. Vendors must submit a Certificate of Insurance prior to installation and are responsible for verifying all measurements, managing any damages at no cost to CDPHE within specified repair timeframes. CDPHE's responsibilities include clearing the project area, providing carpet to be installed by the vendor, and supplying physical access and parking. No specific award value or budget range was disclosed in the available solicitation documents.