WIC Multi-media Program

The Texas Health and Human Services Commission (HHSC) has issued a Request for Proposals (RFP) for WIC Multi-media Program services, seeking one or more contractors to provide comprehensive multimedia production capabilities supporting the Women, Infants, and Children (WIC) Program. The solicitation requires vendors to deliver digital video production, internet content creation, and multimedia production services, including planning, production, editing, and publishing of web lessons, educational videos, and virtual live classes. Qualified respondents must demonstrate at least 10 years of business experience in multimedia services and possess proven videography capabilities. Key solicitation dates include a December 9, 2025 deadline for solicitation questions, with responses posted by December 16, 2025, and a proposal submission deadline of January 7, 2026 at 10:30 AM Central Time. The evaluation process will occur from January through February 2026, with an anticipated award in April 2026 and contract start in May 2026. Evaluation criteria will be weighted as follows: 35% for qualifications and experience, 35% for project work plan, and 30% for cost. The initial contract term is one year, with HHSC retaining the option to extend the contract for up to four additional years, plus a potential one-year transition period.

The RFP includes a mandatory HUB (Historically Underutilized Business) Subcontracting Plan requirement for this solicitation, which is valued over $100,000. Respondents must submit proposals via USB drives or through an online bid room and include comprehensive documentation such as audited financial statements for 2022-2024, three professional references, Dun and Bradstreet reports, and specified insurance coverage. The total compensation for work orders under the resulting contract shall not exceed $8,750,000, though HHSC reserves the right to increase this amount if additional state or federal funding becomes available. HHSC emphasizes that there are no guarantees of volume or usage and maintains the right to cancel, make partial awards, or decline awarding a contract. The contract is subject to appropriations and the continuing availability of funds. Pricing must remain firm and constant throughout the contract's lifecycle, and respondents must demonstrate financial solvency to be considered eligible. The solicitation is structured to ensure competitive bidding while maintaining flexibility for the agency's evolving multimedia communication needs for the WIC Program.