Exhibit M, HHS Online Bid Room Information, v.1.40.pdf
PDF 129 KB Posted
- Attached to
- WIC Multi-media Program
- Solicitation number
- HHS0016182
- Issued by
- Texas
About this file
This document is an exhibit from the Texas Health and Human Services Commission (HHSC) that provides guidance on using the optional HHS Online Bid Room for submitting responses to RFP No. HHS0016182 for WIC Multi-media Program services. The solicitation requires prospective contractors to submit comprehensive proposals including multimedia production capabilities, financial documentation, insurance coverage, and professional references by January 7, 2026, at 10:30 AM Central Time. The evaluation criteria are weighted at 35% for qualifications and experience, 35% for project work plan, and 30% for cost, with an anticipated contract award in April 2026 and service commencement in May 2026. The initial contract term is one year with HHSC retaining options to extend for up to four additional years plus a potential one-year transition period. Respondents must demonstrate at least 10 years of business experience in multimedia services and proven videography capabilities.
Prospective bidders may submit proposals via USB drives or through the HHS Online Bid Room, though use of the online platform is optional. Access to the Online Bid Room requires multi-step registration through the IAMOnline portal, with applicants needing to allow several days for processing before the submission deadline. The total compensation under the resulting contract shall not exceed $8,750,000, with HHSC reserving the right to increase this amount if additional state or federal funding becomes available. A mandatory HUB Subcontracting Plan is required for this solicitation, which is valued over $100,000. Pricing must remain firm and constant throughout the contract lifecycle, and respondents must demonstrate financial solvency to be eligible. HHSC emphasizes that there are no guarantees of volume or usage and maintains the right to cancel, make partial awards, or decline awarding a contract. The contract is subject to appropriations and the continuing availability of funds.
View the file
Other files
Show all 21
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
RFP No. HHS0016182 Exhibit M
Version 1.40 Revision Date 07/22/25
Exhibit M HHS Online Bid Room Information
HHS0016182
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
RFP No. HHS0016182 Exhibit M
Version 1.40 Revision Date 07/22/25 a solicitation response shall not be sufficient basis for a protest of a contract award.
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
File details come from the government source that posted it. Updated .