Travel mileage reimbrusement and fleet management application(S)
Closed State & local contract opportunity Posted
- Solicitation number
- ITB-12658
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 20867 Programming: Basic, Assembler, Computer Assisted Software Engineering Tools (Case), Libraries, Etc.
- 92064 System Implementation And Engineering Services
- 20890 Utilities: Back-Up, Batch File, Firewall, Menus, Operating System, Network Operating System, Network Management, Recovery, Screen, Security, Virus Protection, Etc.
- UNSPSC codes
- Point of contact
-
- Joshua Burns joshua.burns@myflfamilies.com
Opportunity details come from vendor.myfloridamarketplace.com. Updated .
About this opportunity
The Florida Department of Children and Families (DCF) has issued Invitation to Bid (ITB) 2425 077 for a comprehensive cloud-based solution involving Travel Mileage Reimbursement and Fleet Management Applications, specifically targeting Adult Protective Investigators, Child Protective Investigators, and Field Support Staff. The procurement seeks a vendor to provide two interconnected applications: a Travel Mileage Reimbursement Application that automates mileage tracking and can export data into reimbursement forms, and a Fleet Management Application to monitor and optimize the department's vehicle fleet. The solution must support up to 3,500 vehicles, with current needs around 1,200 vehicles, and must integrate with the department's enterprise Identity Access Management (Okta), Enterprise Data Warehouse (Azure Synapse), and other internal systems. Key technical requirements include GPS tracking, mobile app functionality, report generation capabilities, and comprehensive data security measures. The solicitation was issued on May 8, 2025, with responses due by September 8, 2025, at 10:00 AM, and an anticipated contract start date of January 1, 2026, with a potential contract duration of approximately three years and options for renewal.
The procurement emphasizes diversity and encourages subcontracting opportunities with woman-, veteran-, and minority-owned business enterprises. Vendors must submit Required Certifications (PMT-58), which include optional "tiebreaking" certifications for minority businesses, veteran-owned businesses, Florida businesses, and drug-free workplaces that could provide competitive advantages in case of equal bids. The department will integrate the new solution with existing systems like Qlik Replicate for data reimbursement and Mulesoft for web services and APIs. While specific budget ranges are not explicitly detailed, the Cost Proposal document (PMT-60) indicates a pricing structure for a five-year contract with potential renewal options, covering one-time go-live costs and annual application fees. The department intends to award the contract to the responsible and responsive bidder submitting the lowest bid, reserving the right to reject any or all responses, and may award for one or both applications based on budget constraints and evaluation criteria. The procurement emphasizes compliance with state regulations, data security, and the ability to scale the solution from the current 1,200 vehicles to potentially 3,500 vehicles in the future.
Opportunity text
5 versions
Update #5 · Latest ·
12/5/2025: Notice of Intent to Award posted.
8/15/2025: Addendum No 03 with updated Purchase Order Scope of Work and attachments.
7/16/2025: Addendum No 02 with responses to Vendor questions and updated Cost Proposal.
6/27/2025: Addendum No 01 to update the timeline posted.
In accordance with Chapter 287, Florida Statutes (F.S.), the State of Florida, Department of Children and Families (Department), issues this Solicitation to select a Respondent(s) to provide a cloud-based solution that will include:
- Travel Mileage Reimbursement Application- Automate mileage tracking for Adult Protective Investigators, Child Protective Investigators, and Field Support Staff, and export weekly or monthly data directly into Department of Financial Services and DCF reimbursement forms.
- Fleet Management Application- Provide a companion application to monitor and optimize the Department's vehicle fleet.
Update #4 ·
8/15/2025: Addendum No 03 with updated Purchase Order Scope of Work and attachments.
7/16/2025: Addendum No 02 with responses to Vendor questions and updated Cost Proposal.
6/27/2025: Addendum No 01 to update the timeline posted.
In accordance with Chapter 287, Florida Statutes (F.S.), the State of Florida, Department of Children and Families (Department), issues this Solicitation to select a Respondent(s) to provide a cloud-based solution that will include:
- Travel Mileage Reimbursement Application- Automate mileage tracking for Adult Protective Investigators, Child Protective Investigators, and Field Support Staff, and export weekly or monthly data directly into Department of Financial Services and DCF reimbursement forms.
- Fleet Management Application- Provide a companion application to monitor and optimize the Department's vehicle fleet.
Update #3 ·
7/16/2025: Addendum No 02 with responses to Vendor questions and updated Cost Proposal.
6/27/2025: Addendum No 01 to update the timeline posted.
In accordance with Chapter 287, Florida Statutes (F.S.), the State of Florida, Department of Children and Families (Department), issues this Solicitation to select a Respondent(s) to provide a cloud-based solution that will include:
- Travel Mileage Reimbursement Application- Automate mileage tracking for Adult Protective Investigators, Child Protective Investigators, and Field Support Staff, and export weekly or monthly data directly into Department of Financial Services and DCF reimbursement forms.
- Fleet Management Application- Provide a companion application to monitor and optimize the Department's vehicle fleet.
Update #2 ·
6/27/2025: Addendum No 01 to update the timeline posted.
In accordance with Chapter 287, Florida Statutes (F.S.), the State of Florida, Department of Children and Families (Department), issues this Solicitation to select a Respondent(s) to provide a cloud-based solution that will include:
- Travel Mileage Reimbursement Application- Automate mileage tracking for Adult Protective Investigators, Child Protective Investigators, and Field Support Staff, and export weekly or monthly data directly into Department of Financial Services and DCF reimbursement forms.
- Fleet Management Application- Provide a companion application to monitor and optimize the Department's vehicle fleet.
Update #1 ·
In accordance with Chapter 287, Florida Statutes (F.S.), the State of Florida, Department of Children and Families (Department), issues this Solicitation to select a Respondent(s) to provide a cloud-based solution that will include:
- Travel Mileage Reimbursement Application- Automate mileage tracking for Adult Protective Investigators, Child Protective Investigators, and Field Support Staff, and export weekly or monthly data directly into Department of Financial Services and DCF reimbursement forms.
- Fleet Management Application- Provide a companion application to monitor and optimize the Department's vehicle fleet.
Files
Show 40 more
50 files listed here. See the rest on GovTribe.
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity