Technical Response (PMT-59).docx
DOCX document 53 KB Posted
- Solicitation number
- ITB-12658
- Issued by
- Leon County, Florida
About this file
This document is a Technical Response form for the Florida Department of Children and Families (DCF) Invitation to Bid (ITB) 2425 077, seeking a cloud-based solution for Travel Mileage Reimbursement and Fleet Management Applications. The solicitation targets a comprehensive system to automate mileage tracking for Adult Protective Investigators, Child Protective Investigators, and Field Support Staff, with the ability to export data into reimbursement forms and provide fleet management capabilities. The project aims to support up to 3,500 vehicles, with current needs around 1,200 vehicles, and requires integration with enterprise systems like Okta and Azure Synapse. The bid was issued on May 8, 2025, with responses due by September 8, 2025, at 10:00 AM, and an anticipated contract start date of January 1, 2026, with a potential three-year contract duration and renewal options.
The technical response form requires detailed disclosures about related parties, potential conflicts of interest, and terminated contracts, along with a comprehensive vendor capability statement and project approach. While specific budget details are not explicitly stated in this document, the procurement emphasizes diversity and encourages subcontracting opportunities with woman-, veteran-, and minority-owned business enterprises. The department will evaluate responses based on responsibility, responsiveness, and lowest bid, with the flexibility to award for one or both applications depending on budget constraints. The solution must meet stringent technical requirements, including GPS tracking, mobile app functionality, report generation, and robust data security measures, with a focus on scalability and system integration.
View the file
Other files
Show all 19
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
TECHNICAL RESPONSE
DCF ITB 2425 077
TRAVEL MILEAGE REIMBRUSEMENT AND FLEET MANAGEMENT APPLICATION(S)
1. DISCLOSURES
1.1. RELATED PARTIES
Complete the following table for all affiliates (§287.133(1)(a), Florida Statutes (F.S.)), related parties (§409.987(7)(a)3., F.S.), entities, partnerships, or associations.
☐ Select the checkbox if related parties, as described above, do not exist.
RELATED PARTY
| Name |
| Click or tap here to enter text. |
| Relation to Respondent |
| ☐ Affiliate ☐ Related Party ☐ Entity ☐ Partnership ☐ Association |
| Address |
| Click or tap here to enter text. |
| City, State, Zip |
| Click or tap here to enter text. |
| Phone Number |
| Click or tap here to enter text. |
Duplicate table as necessary for additional related parties.
1.2. CONFLICT OF INTEREST
Complete the following table to disclose the name of any officer, director, employee or other agent who is also an employee of the State. Respondents shall also disclose the name of any State employee who owns, directly or indirectly, an interest of five percent or more in the Respondent or its affiliates, related companies, partnerships, or associations.
☐ Select the checkbox if conflicts of interest, as described above, do not exist.
EMPLOYEE OF BOTH RESPONDENT AND STATE OF FLORIDA
| Name |
| Click or tap here to enter text. |
| Title with Responding Organization |
| ☐ Officer ☐ Director ☐ Employee ☐ Other Agent |
| State Agency |
| Click or tap here to enter text. |
| Does this employee have an interest of five percent or more in Respondent or its affiliates, related companies, partnerships, or associations? |
| ☐ Yes |
☐ No
Duplicate table as necessary for additional conflicts of interest.
1.3. LIST OF TERMINATED CONTRACTS
Complete the following table for any State or Federal government Contract terminated for cause or terminated by the Respondent prior to Contract end within the last five years; provide the terminated Contracts in chronological order. The Department may use information provided on this list or other information about terminated contracts in its assessment of a Respondent’s responsibility.
☐ Select the checkbox if terminated contracts do not exist.
TERMINATED CONTRACT
| Respondent Name: |
| Click or tap here to enter text. |
| Client’s Name: |
| Click or tap here to enter text. |
| Term of Terminated Contract: |
| Click or tap here to enter text. |
| Description of Services: |
| Click or tap here to enter text. |
| Termination Party and Brief Summary of Termination Reason(s): |
| Click or tap here to enter text. |
Duplicate table as necessary for additional terminated contracts.
2. QUALIFICATIONS
2.1. CAPABILITY TO PERFORM THE WORK
2.1.1. Provide a description of the Respondent’s organization, including number of years in business, subsidiaries, and details concerning the number of available locations, if applicable.
Click or tap here to enter text.
2.1.2. Provide the number of years of experience providing similar services.
Click or tap here to enter text.
2.1.3. Provide information for three entities that the Respondent has provided services of a similar size and nature of those requested in this Solicitation.
| 1 |
| Click or tap here to enter text. |
| 2 |
| Click or tap here to enter text. |
| 3 |
| Click or tap here to enter text. |
2.1.4. Additional Attachment – Vendor Capability Statement (Limit 5 pages)
2.1.4.1. The Vendor’s response should clearly demonstrate their capability to deliver the services outlined in the Purchase Order Scope of Work (PMT-57). This includes detailing the processes, methodologies, and tools the Vendor intends to use to fulfill the requested services.
2.1.4.2. The Response must also include a statement describing the ability of both the Respondent and any proposed subcontractor(s) to successfully complete the work described in this Solicitation, along with its associated appendices, attachments, exhibits, and referenced supporting documentation. Information regarding the Respondent and each subcontractor should be provided separately to clearly distinguish their respective qualifications and roles.
Respondent:
Click or tap here to enter text.
Subcontractor (if applicable):
Click or tap here to enter text.
2.2. PROPOSED SUBCONTRACTOR LIST
Complete the following table for any proposed subcontractors to perform work under the Contract(s) resulting from this Solicitation.
☐ Select the checkbox if subcontractors will not be utilized.
PROPOSED SUBCONTRACTOR
| Subcontractor Name |
| Click or tap here to enter text. |
| Subcontracted Services |
| Click or tap here to enter text. |
| Address |
| Click or tap here to enter text. |
| City, State, Zip |
| Click or tap here to enter text. |
| Phone Number |
| Click or tap here to enter text. |
| FEIN |
| Click or tap here to enter text. |
Duplicate table as necessary for additional subcontractors.
2.3. Additional Attachment – Project Approach (Limited to 20 pages) The Vendor’s Response should detail the Vendor’s Project Approach to meet the requirements as described in Purchase Order Scope of Work (PMT-57). The Vendor must address proposed approaches or models, implementation plans (including timelines and activities), barriers or challenges, staff identification, resume/bio of key personnel, industry standards (such as required accreditations, certifications, etc.), and best practices. The Department is seeking a Vendor that can prioritize go-live of the Travel Mileage Reimbursement Application, with a desired Go-Live of January 1, 2026.
| PMT-59 | 2 | Rev. August 12, 2024 |
| PMT-59 | 1 | Rev. August 12, 2024 |
File details come from the government source that posted it. Updated .