Cost Prop DCF ITB 2425 077 (PMT-60) UPDATED.pdf

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TRAVEL MILEAGE REIMBRUSEMENT AND FLEET MANAGEMENT APPLICATION(S)
Solicitation number
ITB-12658
Issued by
Leon County, Florida

About this file

Written by GovTribe AI ·

This document is an Updated Cost Proposal (PMT-60) for Invitation to Bid (ITB) 2425 077 issued by the Florida Department of Children and Families (DCF), detailing pricing structures for a cloud-based Travel Mileage Reimbursement and Fleet Management Application. The solicitation seeks a comprehensive solution to automate mileage tracking for Adult Protective Investigators, Child Protective Investigators, and Field Support Staff, with the ability to export data into reimbursement forms and provide fleet management capabilities. The document outlines a detailed pricing matrix covering one-time go-live costs and annual application fees for user tiers ranging from 0-4,000 users, with pricing requested for initial contract years (Years 1-5) and potential renewal years (Renewal Years 1-3).

The cost proposal includes tiered pricing structures for both the Travel Mileage Application and Fleet Management Application, with separate pricing for go-live costs and annual user-based fees. The pricing model accommodates scalability from 0 to 4,000 users, with incremental user tiers that allow for flexible pricing as the department's user base grows. The document suggests the contract will support up to 3,500 vehicles, with current needs around 1,200 vehicles, and requires integration with the department's enterprise systems including Okta, Azure Synapse, and other internal platforms. While specific total contract values are not disclosed, the comprehensive pricing structure indicates a multi-year commitment with potential for renewal, emphasizing the department's intent to establish a long-term technology solution for mileage tracking and fleet management.

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AddNo1 DCF ITB 2425 077.pdf PDF
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AddNo2QA DCF ITB 2425 077.pdf PDF
PO SOW (PMT-57) DCF ITB 2425 077 - BOTH.pdf PDF
Attachment B - FDOT Official Highway Mileage.pdf PDF
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UPDATED COST PROPOSAL

DCF ITB 2425 077

TRAVEL MILEAGE REIMBURSEMENT AND FLEET MANAGEMENT APPLICATION

PMT-60 1 Rev. September 6, 2024

The Respondent shall submit its Cost Proposal in response to this Solicitation using the pricing table(s) provided below. The Department may consider pricing structure(s) that differ from the below if the proposed structure benefits the Department.

# DESCRIPTION NUMBER OF USERS PER USER PRICING

TOTAL (Calculate based on the maximum number of users in each tier)

1a Travel Milage Application Go- Live (One-Time)

1b Fleet Management Application Go-Live (One-Time)

2a Travel Mileage Application – Year 1

0–500 $ $

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

3,001 – 3,500 $ $

3,500 – 4,000 $ $

2b Fleet Management Application

– Year 1

0–500 $ $

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

3,001 – 3,500 $ $

3,500 – 4,000 $ $

3a Travel Mileage Application – Year 2

0–500 $ $

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

PMT-60 2 Rev. September 6, 2024

3b Fleet Management Application

– Year 2

0–500 $ $

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

4a Travel Mileage Application – Year 3

0–500 $ $

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

3,001 – 3,500 $ $

3,500 – 4,000 $ $

4b Fleet Management Application

– Year 3

0–500 $ $

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

5a Travel Mileage Application – Year 4

0–500 $ $

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

3,001 – 3,500 $ $

3,500 – 4,000 $ $

5b Fleet Management Application

– Year 4

501–1,000 $ $

1,001 – 2,000 $ $

PMT-60 3 Rev. September 6, 2024

2,001 – 2,500 $ $

2,501 – 3,000 $ $

6a Travel Mileage Application – Year 5

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

3,001 – 3,500 $ $

3,500 – 4,000 $ $

6b Fleet Management Application

– Year 5

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

7a Travel Mileage Application – – Renewal Year 1

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

3,001 – 3,500 $ $

3,500 – 4,000 $ $

7b Fleet Management Application

– Renewal Year 1

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

8a Travel Mileage Application – Renewal Year 2

501–1,000 $ $

1,001 – 2,000 $ $

PMT-60 4 Rev. September 6, 2024

2,001 – 2,500 $ $

2,501 – 3,000 $ $

3,001 – 3,500 $ $

3,500 – 4,000 $ $

8b Fleet Management Application

– Renewal Year 2

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

9a Travel Mileage Application – Renewal Year 3

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

3,001 – 3,500 $ $

3,500 – 4,000 $ $

9b Fleet Management Application

– Renewal Year 3

501–1,000 $ $

1,001 – 2,000 $ $

2,001 – 2,500 $ $

2,501 – 3,000 $ $

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