Cost Proposal (PMT-60) DCF ITB 2425 077.pdf
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- Solicitation number
- ITB-12658
- Issued by
- Leon County, Florida
About this file
This Cost Proposal document is for the Florida Department of Children and Families (DCF) Invitation to Bid (ITB) 2425 077, seeking a cloud-based solution for Travel Mileage Reimbursement and Fleet Management Applications. The procurement targets applications for Adult Protective Investigators, Child Protective Investigators, and Field Support Staff, with requirements for two interconnected systems: a Travel Mileage Reimbursement Application to automate mileage tracking and a Fleet Management Application to monitor and optimize the department's vehicle fleet. The solicitation was issued on May 8, 2025, with responses due by September 8, 2025, at 10:00 AM, and an anticipated contract start date of January 1, 2026. The contract is structured for an initial term with potential renewal options, designed to support up to 3,500 vehicles, with current needs around 1,200 vehicles.
The cost proposal details a comprehensive pricing structure covering one-time go-live costs and annual application fees for both the Travel Mileage and Fleet Management Applications, with pricing flexibility to accommodate tiered user/license structures. The document allows vendors to adjust the pricing table to align with their individual approach. The procurement emphasizes diversity, encouraging subcontracting opportunities with woman-, veteran-, and minority-owned business enterprises. Technical integration requirements include compatibility with the department's enterprise Identity Access Management (Okta), Enterprise Data Warehouse (Azure Synapse), and other internal systems. The department intends to award the contract to the responsible and responsive bidder submitting the lowest bid, with the potential to award for one or both applications based on budget constraints and evaluation criteria.
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Text version
COST PROPOSAL
DCF RFQ 2324 124
TRAVEL MILEAGE REIMBURSEMENT AND FLEET MANAGEMENT APPLICATION
PMT-60 1 Rev. September 6, 2024
The Respondent shall submit its Cost Proposal in response to this Solicitation using the pricing table(s) provided below. The Department may consider pricing structure(s) that differ from the below if the proposed structure benefits the Department. Vendors have the flexibility to alter the below table to account for the Department’s preferred User/license tiered pricing structure, to align with the individual Vendor’s approach.
# DESCRIPTION
PER USER PRICING
(ADJUST AS NEEDED
TO ACCOUNT FOR
TIERED PRICING)
TOTAL
1a Travel Milage Application Go-Live (One- Time)
1b Fleet Management Application Go-Live (One-Time)
2a Travel Mileage Application – Year 1 $ $
2b Fleet Management Application – Year 1 $ $
3a Travel Mileage Application – Year 2 $ $
3b Fleet Management Application – Year 2 $ $
4a Travel Mileage Application – Year 3 $ $
4b Fleet Management Application – Year 3 $ $
5a Travel Mileage Application – Year 4 $ $
5b Fleet Management Application – Year 4 $ $
6a Travel Mileage Application – Year 5 $ $
6b Fleet Management Application – Year 5 $ $
PMT-60 2 Rev. September 6, 2024
7a Travel Mileage Application – – Renewal Year 1
7b Fleet Management Application – Renewal Year 1
8a Travel Mileage Application – Renewal Year 2
8b Fleet Management Application – Renewal Year 2
9a Travel Mileage Application – Renewal Year 3
9b Fleet Management Application – Renewal Year 3
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