Vendor Questions (PMT-61).docx

The document "Vendor Questions (PMT-61).docx" is a vendor question template for the Florida Department of Children and Families (DCF) Invitation to Bid (ITB) 2425 077 for Travel Mileage Reimbursement and Fleet Management Applications. The solicitation seeks a cloud-based solution with two interconnected applications: a Travel Mileage Reimbursement Application to automate mileage tracking for Adult Protective Investigators, Child Protective Investigators, and Field Support Staff, and a Fleet Management Application to monitor and optimize the department's vehicle fleet. The solicitation was issued on May 8, 2025, with responses due by September 8, 2025, at 10:00 AM, and an anticipated contract start date of January 1, 2026, with a potential contract duration of approximately three years and options for renewal.

The procurement emphasizes diversity and encourages subcontracting opportunities with woman-, veteran-, and minority-owned business enterprises. Vendors must submit Required Certifications (PMT-58), which include optional "tiebreaking" certifications that could provide competitive advantages in case of equal bids. The solution must support up to 3,500 vehicles, with current needs around 1,200 vehicles, and must integrate with the department's enterprise systems including Okta, Azure Synapse, Qlik Replicate, and Mulesoft. The department intends to award the contract to the responsible and responsive bidder submitting the lowest bid, reserving the right to reject any or all responses, and may award for one or both applications based on budget constraints and evaluation criteria. While specific budget ranges are not explicitly detailed, the Cost Proposal document (PMT-60) indicates a pricing structure for a five-year contract with potential renewal options.