Attachment D-C676 VM Vicinity Mileage Log.xlsx
XLSX spreadsheet 74 KB Posted
- Solicitation number
- ITB-12658
- Issued by
- Leon County, Florida
About this file
This file is a Vehicle Mileage Log (VML) form template for the Florida Department of Children and Families (DCF), specifically designed for travel reimbursement documentation by employees such as Jessi Dyer. The form serves as a standardized mechanism for recording individual employee travel details, including departure and arrival locations, times, odometer readings, and mileage claims. The template accommodates up to 97 line entries across five pages for documenting multiple trips and includes fields for map mileage (based on FDOT Official Highway Mileage Viewer), vicinity mileage (miles driven over what FDOT permits), and incidental expenses such as tolls. The form requires employees to provide nine-digit PeopleFirst (PF) identification numbers, full office and home addresses, trip purposes without acronyms, and precise odometer readings to substantiate claims. Electronic signature attestation is required, confirming the accuracy of submitted data and legal binding nature of the submission.
The VML form implements DCF's shortest distance rule as a benefit to the state, which requires employees to claim the shorter of either actual home-to-worksite mileage or headquarters-to-worksite mileage, with three notation options indicating travel circumstances: asterisk notation for home as shortest distance, double asterisk for headquarters as shortest distance benefit, and triple asterisk for travel occurring one or more hours outside standard 8:00 AM to 5:00 PM Monday-Friday operating hours. Odometer mileage must align with map and vicinity mileage totals unless the shortest distance rule applies, and employees are explicitly prohibited from altering actual points of origin, destinations, or odometer readings—only claimed mileage may be adjusted. The form references integration with the State Travel Management System (STMS) and the FDOT Mileage Viewer for verification purposes, establishing it as a supporting document for the broader Travel Mileage Reimbursement Application that DCF is procuring through ITB 2425 077.
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Text version
Vehicle Mileage Log -VML
VICINITY/MAP MILEAGE LOG
*Name:
Dyer, Jessi: Dyer, Jessi:
The name of the traveler as it will appear in STMS *Office Address:
Dyer, Jessi: Dyer, Jessi:
The full address of the office to which the traveler is assigned in PeopleFirst
*PF ID:
Dyer, Jessi: Dyer, Jessi:
The traveler's nine digit PF ID. For a 6 digit PF ID, enter 3 leading zeros followed by 6 digit PF ID. For a 7 digit PF ID, enter 2 leading zeros followed by 7 digit PF ID. *Home Address:
Dyer, Jessi: Dyer, Jessi:
The traveler's full home address
Line # Dyer, Jessi: Dyer, Jessi:
Used to help identify lines that need to be corrected *Date Dyer, Jessi: Dyer, Jessi:
The date on which the trip occurred *Actual Point of Origin Dyer, Jessi: Dyer, Jessi:
The physical location from which the travel began. This should be listed as a full address to include box number, street name, city, state, and zip code. *Point of Destination Dyer, Jessi: Dyer, Jessi:
The physical location where the travel terminated. This should be listed as a full address to include box number, street name, city, state, and zip code. *Purpose of Travel Dyer, Jessi: Dyer, Jessi:
The reason for the trip without any acronyms Shortest Distance Notation Dyer, Jessi: Dyer, Jessi:
Include the proper * that applies if traveler is traveling to/from home *Departure Time am/pm Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler departed the Actual Point of Origin *Arrival Time am/pm Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler arrived at the Point of Destination *Beginning Odometer Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when departing the actual point of origin *Ending Odometer Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when arriving at the point of destination *Map Mileage Dyer, Jessi: Dyer, Jessi:
Indicate the address-to-address mileage based on FDOT Mileage Viewer; https://fdot.maps.arcgis.com/apps/webappviewer/index.html?id=fcb8b493d1c84f909f94a8ebfafbb317 *Vicinity Mileage Dyer, Jessi: Dyer, Jessi:
Enter vicinity mileage claimed; Miles driven over what FDOT permits in Map Incidental Type Dyer, Jessi: Dyer, Jessi:
Enter the type of incidental expense if applicable. Example: Tolls Incidental Amount Dyer, Jessi: Dyer, Jessi:
Enter amount of incidental expense if applicable NINE DIGITS must be entered in the PF ID field. For a 6 digit PF ID, enter 3 leading zeros followed by 6 digit PF ID. For a 7 digit PF ID, enter 2 leading zeros followed by 7 digit PF ID.
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| 6 | *Denotes REQUIRED fields |
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| 8 | MAP/VICINITY mileage must be split appropriately based on FDOT Official Highway Mileage Viewer | ||||
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| 11 | Click Here for FDOT Official Highway Mileage Viewer | ||||
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| 14 | Map = Mileage traveled from full address to full address calculated based on FDOT Official Highway Mileage Viewer | ||||
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| 17 | Vicinity = Miles traveled over what FDOT permits in Map | ||||
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| Totals (for all pages): | 0.00 | 0.00 | 0.00 | ||
| *By providing the electronic signature in STMS, I, | |||||
| am attesting that I understand that electronic signatures are legally binding and have the same meaning as handwritten signatures. I am also confirming that internal controls have been maintained, and that policies and procedures were properly followed to ensure the authenticity of the electronic signature. This statement is to certify that I confirm that this electronic signature will be the legally binding equivalent of my handwritten signature and that the data on this form is accurate to the best of my knowledge. |
| *Travel to/from home is a benefit to the state. |
| **Not Actual Mileage. The claim is to/from HQ as a benefit to the State. |
| ***1+ hour before/after normally scheduled work hours. |
C676 VM, May 2024 Page 1
Line # Dyer, Jessi: Dyer, Jessi:
Used to help identify lines that need to be corrected *Date Dyer, Jessi: Dyer, Jessi:
The date on which the trip occurred *Actual Point of Origin Dyer, Jessi: Dyer, Jessi:
The physical location from which the travel began. This should be listed as a full address to include box number, street name, city, state, and zip code. *Point of Destination Dyer, Jessi: Dyer, Jessi:
The physical location where the travel terminated. This should be listed as a full address to include box number, street name, city, state, and zip code. *Purpose of Travel Dyer, Jessi: Dyer, Jessi:
The reason for the trip without any acronyms Shortest Distance Notation Dyer, Jessi: Dyer, Jessi:
Include the proper * that applies if traveler is traveling to/from home *Departure Time am/pm Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler departed the Actual Point of Origin *Arrival Time am/pm Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler arrived at the Point of Destination *Beginning Odometer Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when departing the actual point of origin *Ending Odometer Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when arriving at the point of destination *Map Mileage Dyer, Jessi: Dyer, Jessi:
Indicate the address-to-address mileage based on FDOT Mileage Viewer; https://fdot.maps.arcgis.com/apps/webappviewer/index.html?id=fcb8b493d1c84f909f94a8ebfafbb317 *Vicinity Mileage Dyer, Jessi: Dyer, Jessi:
Enter vicinity mileage claimed; Miles driven over what FDOT permits in Map Incidental Type Dyer, Jessi: Dyer, Jessi:
Enter the type of incidental expense if applicable. Example: Tolls Incidental Amount Dyer, Jessi: Dyer, Jessi:
Enter amount of incidental expense if applicable
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Line # Dyer, Jessi: Dyer, Jessi:
Used to help identify lines that need to be corrected *Date Dyer, Jessi: Dyer, Jessi:
The date on which the trip occurred *Actual Point of Origin Dyer, Jessi: Dyer, Jessi:
The physical location from which the travel began. This should be listed as a full address to include box number, street name, city, state, and zip code. *Point of Destination Dyer, Jessi: Dyer, Jessi:
The physical location where the travel terminated. This should be listed as a full address to include box number, street name, city, state, and zip code. *Purpose of Travel Dyer, Jessi: Dyer, Jessi:
The reason for the trip without any acronyms Shortest Distance Notation Dyer, Jessi: Dyer, Jessi:
Include the proper * that applies if traveler is traveling to/from home *Departure Time am/pm Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler departed the Actual Point of Origin *Arrival Time am/pm Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler arrived at the Point of Destination *Beginning Odometer Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when departing the actual point of origin *Ending Odometer Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when arriving at the point of destination *Map Mileage Dyer, Jessi: Dyer, Jessi:
Indicate the address-to-address mileage based on FDOT Mileage Viewer; https://fdot.maps.arcgis.com/apps/webappviewer/index.html?id=fcb8b493d1c84f909f94a8ebfafbb317 *Vicinity Mileage Dyer, Jessi: Dyer, Jessi:
Enter vicinity mileage claimed; Miles driven over what FDOT permits in Map Incidental Type Dyer, Jessi: Dyer, Jessi:
Enter the type of incidental expense if applicable. Example: Tolls Incidental Amount Dyer, Jessi: Dyer, Jessi:
Enter amount of incidental expense if applicable
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Line # Dyer, Jessi: Dyer, Jessi:
Used to help identify lines that need to be corrected *Date Dyer, Jessi: Dyer, Jessi:
The date on which the trip occurred *Actual Point of Origin Dyer, Jessi: Dyer, Jessi:
The physical location from which the travel began. This should be listed as a full address to include box number, street name, city, state, and zip code. *Point of Destination Dyer, Jessi: Dyer, Jessi:
The physical location where the travel terminated. This should be listed as a full address to include box number, street name, city, state, and zip code. *Purpose of Travel Dyer, Jessi: Dyer, Jessi:
The reason for the trip without any acronyms Shortest Distance Notation Dyer, Jessi: Dyer, Jessi:
Include the proper * that applies if traveler is traveling to/from home *Departure Time am/pm Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler departed the Actual Point of Origin *Arrival Time am/pm Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler arrived at the Point of Destination *Beginning Odometer Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when departing the actual point of origin *Ending Odometer Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when arriving at the point of destination *Map Mileage Dyer, Jessi: Dyer, Jessi:
Indicate the address-to-address mileage based on FDOT Mileage Viewer; https://fdot.maps.arcgis.com/apps/webappviewer/index.html?id=fcb8b493d1c84f909f94a8ebfafbb317 *Vicinity Mileage Dyer, Jessi: Dyer, Jessi:
Enter vicinity mileage claimed; Miles driven over what FDOT permits in Map Incidental Type Dyer, Jessi: Dyer, Jessi:
Enter the type of incidental expense if applicable. Example: Tolls Incidental Amount Dyer, Jessi: Dyer, Jessi:
Enter amount of incidental expense if applicable
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Line # Dyer, Jessi: Dyer, Jessi:
Used to help identify lines that need to be corrected *Date Dyer, Jessi: Dyer, Jessi:
The date on which the trip occurred *Actual Point of Origin Dyer, Jessi: Dyer, Jessi:
The physical location from which the travel began. This should be listed as a full address to include box number, street name, city, state, and zip code.
Dyer, Jessi: Dyer, Jessi:
The name of the traveler as it will appear in STMS *Point of Destination Dyer, Jessi: Dyer, Jessi:
The physical location where the travel terminated. This should be listed as a full address to include box number, street name, city, state, and zip code.
Dyer, Jessi: Dyer, Jessi:
The traveler's nine digit PF ID. For a 6 digit PF ID, enter 3 leading zeros followed by 6 digit PF ID. For a 7 digit PF ID, enter 2 leading zeros followed by 7 digit PF ID.
Dyer, Jessi: Dyer, Jessi:
Used to help identify lines that need to be corrected Dyer, Jessi: Dyer, Jessi:
The date on which the trip occurred *Purpose of Travel Dyer, Jessi: Dyer, Jessi:
The reason for the trip without any acronyms Dyer, Jessi: Dyer, Jessi:
The physical location from which the travel began. This should be listed as a full address to include box number, street name, city, state, and zip code. Shortest Distance Notation Dyer, Jessi: Dyer, Jessi:
Include the proper * that applies if traveler is traveling to/from home *Departure Time am/pm Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler departed the Actual Point of Origin Dyer, Jessi: Dyer, Jessi:
The full address of the office to which the traveler is assigned in PeopleFirst Dyer, Jessi: Dyer, Jessi:
The physical location where the travel terminated. This should be listed as a full address to include box number, street name, city, state, and zip code. *Arrival Time am/pm Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler arrived at the Point of Destination *Beginning Odometer Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when departing the actual point of origin Dyer, Jessi: Dyer, Jessi:
The traveler's full home address Dyer, Jessi: Dyer, Jessi:
The reason for the trip without any acronyms *Ending Odometer Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when arriving at the point of destination *Map Mileage Dyer, Jessi: Dyer, Jessi:
Indicate the address-to-address mileage based on FDOT Mileage Viewer; https://fdot.maps.arcgis.com/apps/webappviewer/index.html?id=fcb8b493d1c84f909f94a8ebfafbb317 *Vicinity Mileage Dyer, Jessi: Dyer, Jessi:
Enter vicinity mileage claimed; Miles driven over what FDOT permits in Map Dyer, Jessi: Dyer, Jessi:
Include the proper * that applies if traveler is traveling to/from home Incidental Type Dyer, Jessi: Dyer, Jessi:
Enter the type of incidental expense if applicable. Example: Tolls Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler departed the Actual Point of Origin Incidental Amount Dyer, Jessi: Dyer, Jessi:
Enter amount of incidental expense if applicable
Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler arrived at the Point of Destination Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when departing the actual point of origin Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when arriving at the point of destination Dyer, Jessi: Dyer, Jessi:
Indicate the address-to-address mileage based on FDOT Mileage Viewer; https://fdot.maps.arcgis.com/apps/webappviewer/index.html?id=fcb8b493d1c84f909f94a8ebfafbb317 Dyer, Jessi: Dyer, Jessi:
Enter vicinity mileage claimed; Miles driven over what FDOT permits in Map Dyer, Jessi: Dyer, Jessi:
Enter the type of incidental expense if applicable. Example: Tolls Dyer, Jessi: Dyer, Jessi:
Enter amount of incidental expense if applicable Dyer, Jessi: Dyer, Jessi:
Used to help identify lines that need to be corrected Dyer, Jessi: Dyer, Jessi:
The date on which the trip occurred Dyer, Jessi: Dyer, Jessi:
The physical location from which the travel began. This should be listed as a full address to include box number, street name, city, state, and zip code.
Dyer, Jessi: Dyer, Jessi:
The physical location where the travel terminated. This should be listed as a full address to include box number, street name, city, state, and zip code.
Dyer, Jessi: Dyer, Jessi:
The reason for the trip without any acronyms Dyer, Jessi: Dyer, Jessi:
Include the proper * that applies if traveler is traveling to/from home Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler departed the Actual Point of Origin Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler arrived at the Point of Destination Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when departing the actual point of origin Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when arriving at the point of destination Dyer, Jessi: Dyer, Jessi:
Indicate the address-to-address mileage based on FDOT Mileage Viewer; https://fdot.maps.arcgis.com/apps/webappviewer/index.html?id=fcb8b493d1c84f909f94a8ebfafbb317 Dyer, Jessi: Dyer, Jessi:
Enter vicinity mileage claimed; Miles driven over what FDOT permits in Map Dyer, Jessi: Dyer, Jessi:
Enter the type of incidental expense if applicable. Example: Tolls Dyer, Jessi: Dyer, Jessi:
Enter amount of incidental expense if applicable Dyer, Jessi: Dyer, Jessi:
Used to help identify lines that need to be corrected Dyer, Jessi: Dyer, Jessi:
The date on which the trip occurred Dyer, Jessi: Dyer, Jessi:
The physical location from which the travel began. This should be listed as a full address to include box number, street name, city, state, and zip code.
Dyer, Jessi: Dyer, Jessi:
The physical location where the travel terminated. This should be listed as a full address to include box number, street name, city, state, and zip code.
Dyer, Jessi: Dyer, Jessi:
The reason for the trip without any acronyms Dyer, Jessi: Dyer, Jessi:
Include the proper * that applies if traveler is traveling to/from home Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler departed the Actual Point of Origin Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler arrived at the Point of Destination Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when departing the actual point of origin Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when arriving at the point of destination Dyer, Jessi: Dyer, Jessi:
Indicate the address-to-address mileage based on FDOT Mileage Viewer; https://fdot.maps.arcgis.com/apps/webappviewer/index.html?id=fcb8b493d1c84f909f94a8ebfafbb317 Dyer, Jessi: Dyer, Jessi:
Enter vicinity mileage claimed; Miles driven over what FDOT permits in Map Dyer, Jessi: Dyer, Jessi:
Enter the type of incidental expense if applicable. Example: Tolls Dyer, Jessi: Dyer, Jessi:
Enter amount of incidental expense if applicable Dyer, Jessi: Dyer, Jessi:
Used to help identify lines that need to be corrected Dyer, Jessi: Dyer, Jessi:
The date on which the trip occurred Dyer, Jessi: Dyer, Jessi:
The physical location from which the travel began. This should be listed as a full address to include box number, street name, city, state, and zip code.
Dyer, Jessi: Dyer, Jessi:
The physical location where the travel terminated. This should be listed as a full address to include box number, street name, city, state, and zip code.
Dyer, Jessi: Dyer, Jessi:
The reason for the trip without any acronyms Dyer, Jessi: Dyer, Jessi:
Include the proper * that applies if traveler is traveling to/from home Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler departed the Actual Point of Origin Dyer, Jessi: Dyer, Jessi:
The hour and minute, to include AM or PM, the traveler arrived at the Point of Destination Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when departing the actual point of origin Dyer, Jessi: Dyer, Jessi:
The traveler’s odometer reading when arriving at the point of destination Dyer, Jessi: Dyer, Jessi:
Indicate the address-to-address mileage based on FDOT Mileage Viewer; https://fdot.maps.arcgis.com/apps/webappviewer/index.html?id=fcb8b493d1c84f909f94a8ebfafbb317 Dyer, Jessi: Dyer, Jessi:
Enter vicinity mileage claimed; Miles driven over what FDOT permits in Map Dyer, Jessi: Dyer, Jessi:
Enter the type of incidental expense if applicable. Example: Tolls Dyer, Jessi: Dyer, Jessi:
Enter amount of incidental expense if applicable Dyer, Jessi: Dyer, Jessi:
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https://fdot.maps.arcgis.com/apps/webappviewer/index.html?id=fcb8b493d1c84f909f94a8ebfafbb317 VML- Instructions
| Name: | The name of the traveler as it will appear in STMS |
| Office Address: | The full address of the office to which the traveler is assigned in PeopleFirst |
| PF ID: | The traveler's nine digit PF ID. For a 6 digit PF ID, enter 3 leading zeros followed by 6 digit PF ID. For a 7 digit PF ID, enter 2 leading zeros followed by 7 digit PF ID. |
| Home Address: | The traveler's full home address |
| Line # | This field is prepopulated and will be used by FSS Staff to identify the exact line on the mileage log that needs to be corrected |
| Date: | The date on which the trip occurred in mm/dd/yy format. |
| Actual Point of Origin: | The physical location from which the travel began. This should be listed with the full street address to include box number, street name, city, state, and zipcode. |
| Point of Destination: | The physical location from which the travel began. This should be listed with the full street address to include box number, street name, city, state, and zipcode. |
| Purpose of Travel: | The reason for the trip without any acronyms |
| Shortest Distance Notation: | Include the proper *, ** or *** (see lower right corner) that applies if traveler is traveling to/from home |
| Departure Time: | The hour and minute, to include AM or PM, the traveler departed the Actual Point of Origin; military time is also acceptable |
| Arrival Time: | The hour and minute, to include AM or PM, the traveler arrived at the Point of Destination; military time is also acceptable |
| Beginning Odometer: | The traveler’s odometer reading when departing the actual point of origin |
| Ending Odometer: | The traveler’s odometer reading when arriving at the point of destination |
| Map Mileage: | Indicate the mileage based on FDOT Mileage Viewer; https://fdot.maps.arcgis.com/apps/webappviewer/index.html?id=fcb8b493d1c84f909f94a8ebfafbb317 |
| Vicinity Mileage: | Enter vicinity mileage claimed; Miles traveld over what FDOT permits in Map |
| Incidental Type: | Enter the type of incidental expense if applicable. Example: Tolls |
| Incidental Amount: | Enter amount of incidental expense if applicable |
| Electronic Signature Statement: | Enter traveler's name on the blank line to represent attestation of their digital signature in STMS is legally binding |
| *Travel to/from home is a benefit to the state | * to be used in the Shortest Distance Notation column when traveler is traveling directly to/from home to indicate it is the shorter distances and they are permitted to claim the full mileage supported by their odometer reading |
| **Not Actual Mileage. The claim is to/from HQ as it is a benefit to the State | ** to be used in the Shortest Distance Notation column when traveler is traveling directly to/from home to indicate HQ is the shorter distance and they are claiming less miles than what is supported by their odometer reading because the claim is between HQ and worksite as a benefit to the state |
| ***1+ hour before/after normally scheduled work hours | *** to be used in the Shortest Distance Notation column when traveler is traveling directly to/from home to indiciate travel is taking placing 1+ hours before/after normally scheduled work hours to indicate they are permitted to claim the full mileage supported by their odometer reading |
| NOTE: Odometer mileage must agree with the total of the map/vicinity mileage unless shortest distance rule is applied as a benefit to the state. |
Shortest Distance Rule:
If a traveler is physically leaving/returning from their home address, they must claim the mileage from their HQ address to the worksite if that is the shortest mileage distance, as a benefit to the state. The physical location of the departure/return must be notated on the mileage log as well as the accurate odometer readings for it to be a true representation of the trip; however, the mileage claimed must be the shortest distance possible as a benefit to the state, regardless of working from home. At no point should a traveler alter their actual point of origin, point of destination or their odometer readings. The only thing that can be adjusted is the mileage being claimed.
The mileage log would then have notations, as outlined such (legend provided at the bottom of Page 1 of the Mileage Log):
*Travel to/from home is a benefit to the state (this means you are attesting that your home address was indeed the shortest distance) **Not Actual Mileage. The claim is to/from HQ as it is a benefit to the State (this means that the physical address you departed/returned is listed, but you are claiming the shortest mileage from the HQ address to the worksite as a benefit to the state) ***1+ hour before/after normally scheduled work hours (the only exception to this rule is if the traveler left 1+ hours before or returned 1+ hours after normally scheduled work hours). NOTE: DCF peak hours of operation are 8:00am – 5:00pm Monday – Friday. If the traveler has an approved, alternate schedule, that must be notated if claiming this exception.
EXAMPLE:
-Traveler leaves home and goes to their work site address and the mileage is 40 based on the odometer readings -HQ address to work site address is 60 miles -The mileage claimed can then be the 40 miles to/from their home address based on the shortest distance rule and the above * notation would be put in the "Shortest Distance Notation" column on the mileage log to indicate that the mileage being claimed to/from their home address is the shortest distance as a benefit to the state.
-Traveler leaves home and goes to their work site address and the mileage is 60 based on the odometer readings -HQ address to work site address is only 40 miles -The mileage claimed can only be 40 based on the shortest distance rule and the above ** notation would be put in the "Shortest Distance Notation" column on the mileage log to indicate that the mileage being claimed is less than what the odometer readings shows because they are claiming the shortest distance as a benefit to the state.
-Traveler leaves prior to 7am or arrives back to their home after 6pm. They can then claim the mileage traveled to/from their home regardless of shortest distance. Then, the above notation *** would be put in the "Shortest Distance Notation" column on the mileage log to indicate that the travel took place 1hr+ before/after employee’s normally scheduled work hours.
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File details come from the government source that posted it. Updated .