AddNo3 DCF ITB 2425 077.pdf
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- Solicitation number
- ITB-12658
- Issued by
- Leon County, Florida
About this file
This document is an Addendum (No. 03) for the Florida Department of Children and Families (DCF) Invitation to Bid (ITB) 2425 077 for Travel Mileage Reimbursement and Fleet Management Applications. The solicitation seeks a provider to manage the department's vehicle fleet and mileage reimbursement program, with responses due on September 8, 2025. The current fleet consists of approximately 1,200 vehicles, including 544 department-owned vehicles, 1,500 leased vehicles (with a mix of 506 Nissan Kick S SUVs, 37 Nissan Kick S AWD SUVs, and 22 Toyota Sienna LE Vans), and approximately 1,000 personal vehicles for mileage reimbursement.
The addendum includes updates to the solicitation attachments, specifically adding Attachment E - Department Owned Fleet Inventory, and provides details on the vehicle fleet breakdown. The provider must offer tiered pricing that accommodates potential increases and decreases in the number of vehicles. The solicitation package includes various attachments such as Purchase Order Terms and Conditions, Scope of Work, Vendor Questions, Required Certifications, Technical Response forms, Cost Proposal, and supporting documents like Travel Policy and Mileage Reimbursement Vouchers. Offerors are required to review all attachments and incorporate relevant information into their proposals.
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Addendum No. 03
DCF ITB 2425 077
Travel Mileage Reimbursement and Fleet Management Application(s) General Services
DCF Addendum Template (PMT-12-2122) Effective April 2022
Solicitation Number: DCF ITB 2425 077 Solicitation Title: Travel Mileage Reimbursement and Fleet Management Application(s) Response(s) Due Date: September 8, 2025 Addendum Number: 03 Addendum Date: August 15, 2025
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),
FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY
LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF
PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.
DCF ITB 2425 077 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:
Change No. 1
PO SOW DCF ITB 2425 077 (PMT-57) BOTH Section 6.3.2 PO SOW DCF ITB 2425 077 (PMT-57) Fleet Management Only Section 6.3.2 PO SOW DCF ITB 2425 077 (PMT-57) Travel Mileage Only Section 6.3.2 The Department Currently operates approximately 1,200 vehicles. To accommodate potential changes in fleet size, the Provider must offer tiered pricing that reflects both increases and decreases in the number of vehicles. The anticipated vehicle breakdown is as follows:
6.3.2.1 900-1,000 Department Owned Fleet Vehicles. Currently owned 544 for the complete list of make, model, and year see Attachment E.
6.3.2.2 Approximately 1,500 Leased Fleet Vehicles (Approximately 565 currently with potentially 900 coming in the future. Approximately 900 currently, with 565 coming in the future).
6.3.2.2.1
Number of Vehicles Make Model Vehicle Type 506 Nissan Kick S SUV 37 Nissan Kick S AWD SUV 22 Toyota Sienna LE Van
6.3.2.3 Approximately 1,000 personal vehicles utilizing mileage reimbursement.
Addendum No. 03
DCF ITB 2425 077
Travel Mileage Reimbursement and Fleet Management Application(s) General Services
DCF Addendum Template (PMT-12-2122) Effective April 2022
Change No. 2
Section 4 Solicitation Attachments
The following documents are included as attachments to this Solicitation:
4.1. Purchase Order Terms and Conditions (PMT-47)
4.2. Purchase Order Scope of Work (PMT-57)
4.3. Vendor Questions (PMT-61)
4.4. Required Certifications (PMT-58)
4.5. Technical Response (PMT-59)
4.6. Cost Proposal (PMT-60)
4.7. Attachment A - Travel Policy – CFOP 40-1
4.8. Attachment B - FDOT Official Highway Mileage Viewer
4.9. Attachment C - DFS-AA-15 Voucher for Reimbursement of Travel
4.10. Attachment D - C676 VM Vicinity Map Mileage
4.11. Purchase Order Scope of Work (PMT-57) Fleet Management Only
4.12. Purchase Order Scope of Work (PMT-57) Travel Mileage Only
4.13 Attachment E – Department Owned Fleet Inventory
This document is now incorporated into the solicitation package and is considered part of the solicitation. All offerors are responsible for reviewing this attachment and incorporating any relevant information into their proposals.
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